What are the responsibilities and job description for the Police Records & Evidence Program Manager position at City of Bend, OR?
Salary : $110,217.12 - $143,141.44 Annually
Location : Bend, OR
Job Type : Full Time
Job Number : 2025.03
Department : Police
Division : Police Administration
Opening Date : 01 / 24 / 2025
Closing Date : Continuous
Summary
Be part of a progressive, innovative, community-based agency that acknowledges the most valued assets are the people who work here. We are seeking a highly qualified, top-performing, results-oriented professional to serve as the Police Records & Evidence Program Manager . We value teamwork, integrity and excellence. If these traits align with your core values, we invite you to submit your application. The Records & Evidence Manager is a non-represented, FLSA exempt position that makes a difference daily for the Bend Police Department and the community of Bend by leading a knowledgeable and supportive team. The person selected for this position must demonstrate highly developed leadership skills, public administration acumen and the ability to assist in leading a team. This professional management position is assigned to oversee the Police Records & Evidence Program for the Bend Police Department including staffing, budgeting, administration of systems supporting the program, and all other program operations. Develops, implements, and administers program functions, policies, and procedures including the entry, collection, retrieval, and distribution of data to internal and external customers.
To be considered for this position, applicants must have a complete application that includes all of the following items :
- The online application via NeoGov (access also available on City of Bend website under Human Resources / Job Openings)
- Attached formal Cover Letter (required)
- Attached formal Resume (required) Attached valid Credentials, Certifications, and Licensing (if applicable)
Applications received by Wednesday, February 12, 2025 (2 / 12 / 2025) at 12 : 00 pm (noon) Pacific Time will be considered for initial review, but the position will remain open until filled.
Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click
Distinguishing Characteristics
The Police Records & Evidence Manager is assigned to the Police Department. The position has the highest level of authority in the Police Records & Evidence Program and manages all aspects of police records and evidence retention and release. The position has direct or indirect supervision of all of the staff assigned to the division. Position participates or assigns a designee to all City of Bend projects that affect police records and or evidence.
Supervision Exercised and Received
The Police Records & Evidence Manager supervises all staff assigned to the Police Records and Evidence units. The Police Records & Evidence Manager makes assignments by defining objectives, priorities and deadlines, and assists employees with unusual situations that do not have clear objectives. The Police Records & Evidence Manager reviews the work for technical adequacy and conformance with practice, policy, Oregon Revised Statutes, federal criminal justice information regulations, and Oregon Secretary of State Administrative Rules. Police Records & Evidence Manager is supervised by the Police Department Business Manager. Assignments provided to the Police Records & Evidence Manager are made in terms of broad practice, precedents, policies, and goals.
Functions, Duties and Responsibilities
Supervises staff assigned to the Police Records and Evidence Units include : prioritizing assigning and scheduling work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations and decisions.
Develops the overall work program and prepares the section's budget based on staffing and resource requirements, cost estimates, and objectives and goals. Monitors and documents expenditures assuring compliance with approved budget.
Acts as Police Department Custodian of Records. Interprets public records law and determines disclosure and non-disclosure of highly sensitive documents. Directs, plans and monitors records collection, storage, preservation, retrieval and management for the Police Department ensuring City, State, and Federal requirements are met. Manages the retention schedule for case files and related documents.
Develops functions, procedures, and processes to improve services, reviews alternative methods of delivering services and evaluates the costs associated with the alternatives. Develops long-term and short-term program goals and implements plans to meet goals.
Recommends and implements policies, procedures, and performance standards coordinating with subordinate supervisors, police officers, other City departments and outside vendors to assure efficient and effective police records activities.
Coordinates services with other criminal justice agencies for the purpose of regional data and procedures sharing. Represents the police records section at City meetings and with other agencies.
Plans, organizes and manages police records and evidence computer system development, implementation, maintenance and operation. Identifies required modifications to system to solve problems or enhance operations.
In collaboration with the Bend Police Department IT Division, this position oversees the Records Management System as the System Administrator; analyzes, tests, implements, and documents the existing and upgraded system. Researches and evaluates new technology.
Ensures proper utilization and access of multiple police records information systems.
Conducts in-service training for the state and national computer systems.
Coordinates the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Responds to sensitive or complex inquiries.
In an emergency or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
Performs other duties as assigned or directed.
Knowledge, Skills and Qualifications
Knowledge of :
Skill in :
Education, Experience, Certifications and Licenses Required :
Bachelor's degree in business administration, public administration, or a related field. Five years of progressively responsible police records experience, including a minimum of two years as a supervisor in a public safety environment. Any equivalent combination of experience and training will be considered. Certifications :
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2024 - July 31, 2025
Regular Full Time Benefits :
Coverage is effective on the first day of the month, coinciding with or following date of hire.
If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium : Employee Employee & Dependents Full-time Employees$ 65.04$162.60Part-time 1 Employees (30-39 hours per week)$162.60$406.52Part-time 2 Employees (20-29 hours per week)$325.23$813.04
Health Reimbursement Account (HRA)
Third Party AdministratorPacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion :
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp - A)
Coinsurance (Med - G)$2,000
1,250$4,000
1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,500
937.50$3,000
1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,000
625$2,000
890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical / dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine : The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium :
Employee with / without Dependents
Full-time Employees$13.92Part-time 1 Employees (30-39 hours per week)$34.82Part-time 2 Employees (20-29 hours per week)$69.63
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation / retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance : Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and / or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance : Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D : Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse / domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction :
Temporary Medical Only Benefit's :
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee composite monthly premium :
Employee Employee & Dependents Full-time Employees$65.04$1,040.67Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website http : / / www.oregon.gov / pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction :
If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program.
Always check the loan servicer and type of loan you have to ensure you qualify.
Salary : $110,217 - $143,141
