Senior Procurement Analyst

The City of Bend Procurement & Public Contracts Division is currently accepting applications for one (1) regular, full-time Senior Procurement Analyst position with a focus on construction and public improvements. This is a non-represented and FLSA exempt (overtime ineligible) position.

To be considered for the position, applicants must have a complete application that includes the following:

• The online application completely filled out via Government Jobs/NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
• Attached Cover Letter (Required)
• Attached Resume (Required) 
• Attached valid Credentials, Certifications and Licensing (if applicable)

Applicants must provide certification that they are a veteran or disabled veteran to receive Veteran’s Preference. For more information click here.

Applications received by Friday, March 28, 2025 (03/28/2025) at 12:00 pm (noon) Pacific Time will be given preference for initial review, but the position will remain open until filled.

Reporting to the Procurement & Public Contracts Manager, the Senior Procurement Analyst plans and leads procurement processes for a range of complex procurements which require minimizing risk exposure; this position will have a focus on procurement related to construction and public improvements, which are some of the most complex projects we handle. This position serves as subject matter expert with advanced knowledge and technical skills. Work situations involve a high degree of complexity including advising others and providing policy interpretation throughout the procurement process. Provides a high level of customer service to City staff and the public and performs other duties as required. Reports to and works under the supervision of the Procurement & Public Contracts Manager but has substantial responsibility relating to procurement and contract administration.

The ideal candidate will have demonstrated prior experience in public procurement, procuring and contracting both design and construction services for public improvement projects, and procuring goods and services through federal grants. However, the City will review, and encourages, applicants who meet the minimum qualifications.

• Performs the most complex solicitation processes for a range of procurements including, without limitation, professional services (architects, engineers, and related), construction services for public improvement projects, and other goods and services required for municipal government. Solicitations may involve alternative, multi-step and/or innovative methods of procurement.
• Assists Engineering and other City Departments in determining and developing procurement approach, bidding requirements, selection criteria, and scope of work or technical specifications. Assesses potential risks and proposes mitigation strategies.
• Receives bids and proposals, analyzes for responsiveness, recommends award of bids, and prepares award documents for review.
• Drafts and negotiates contracts, contract amendments, and change orders in accordance with City policies. Ensures documents are properly executed and financial obligations entered in enterprise resource management system.
• Works closely with Engineering and other City Departments to ensure consistency with best practices and compliance with federal, state, and local laws, rules, regulations, and policies. Advises, assists, and trains other City employees in purchasing policy and procedures. Assists Engineering and other City Departments with various needs including advice on vendor relationships, product research, and training.
• Analyzes sole source justifications and other requests for exemptions.
• Conducts meetings including pre-bid and pre-proposal conferences, bid openings, proposal evaluation meetings, and negotiation sessions related to contracts.
• Interviews and negotiates with vendor representatives regarding quality, compatibility, availability, price, and terms of purchases.
• Drafts or updates purchasing and contracting policies and procedures for Purchasing Manager review.
• Recommends changes to document templates. Works with team members to ensure changes approved by Purchasing Manager are fully executed, distributed, and logged.
• Acts as liaison between the Purchasing & Public Contracts Division and other City departments, including the Engineering Department. Works cooperatively as part of a team to ensure the procurement needs of the City are met.
• Provides backup in Purchasing Manager's absence.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
• Performs other related duties.

Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities. 

• Advanced knowledge of public sector procurement principles and practices, competitive bidding requirements and exceptions including alternative contracting methodologies.
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes.
• Contract negotiations, administration, and maintenance principles and practices.
• Governmental accounting practices and processes, including but not limited to procurement requirements related to federal and state grants.
• Principles and practices of effective negotiation.
• Technology related to the work.
• Internet researching techniques and methods to use on-line bidding and procurement systems.
• Policies and procedures related to purchasing of materials, supplies, equipment, services and for construction of public improvements.
• Record keeping principles and procedures.
• Computer applications related to work, including automated purchasing systems, word processing, and spreadsheet software.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
• Applying contract law and public sector procurement law and regulations.
• Applying and explaining policies, procedures, and practices of purchasing processes.
• Technical writing and proofreading, including the ability to draft contract language.
• Problem solving, critical thinking, and analytical skills.
• Establishing and maintaining a variety of projects and multiple tasks in an effective and timely manner; organizing own work; setting priorities and meeting critical time deadlines.
• Operating modern office equipment including computer equipment and specialized software applications programs.
• Comprehending and using English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
• Using tact, initiative, prudence, and independent judgment
• Establishing, maintaining, and fostering positive and harmonious working relationships with those contacted in the course of work.

Ability Requirements
The following capabilities are required to perform the essential functions of this position.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
• Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
• Ability to apply and explain policies, procedures, and practices of purchasing processes.
• Ability to write, proofread, draft contract language use proper grammar, spelling, vocabulary, and punctuation. 
• Ability to analyze problems and effectively problem solve.
• Demonstrate a high attention to detail.
• Manage a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Maintain advanced working knowledge of specialized procurement program and software programs such as Microsoft Office including Word, Outlook, Excel, and PowerPoint and other interactive computer programs as well as cooperating common office equipment.

Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.

Minimum Qualifications

• Bachelor’s degree (B.A./B.S.) from four-year college or university. 
• 4 to 5 years’ experience in a similar position and/or performing similar tasks. 
• OR an equivalent combination of education and experience that provides the required knowledge and skill.
• Current and valid Driver's license per City policies outlined in the Employee Handbook.

Preferred Qualifications

• Experience preparing and conducting complex procurements, preferably involving public purchasing experience.
• 1 or more years of experience procuring and contracting for public improvement (construction) projects.
• 1 or more years of experience preparing and conducting procurements funded by State of Oregon grants.
• 1 or more years of experience with federally funded procurements and resulting contracts.
• Desirable certifications: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), National Institute of Governmental Purchasing - Certified Procurement Professional (NIGP-CPP), or other certifications related to procurement preferred.

Classification Framework: SENIOR PROCUREMENT ANALYST

• To view the full Classification framework, click here

Salary : $89,163 - $115,785