What are the responsibilities and job description for the City Clerk Specialist position at City of Beverly Hills, CA?
Salary : $91,745.88 - $113,657.16 Annually
Location : Beverly Hills City Hall, CA
Job Type : Full-time
Job Number : 25-6100-01
Department : City Clerk
Opening Date : 01 / 09 / 2025
Closing Date : 1 / 30 / 2025 5 : 00 PM Pacific
Job Summary
Who We Are The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization. The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We Do The is responsible for providing support to the Mayor and City Council, and services to the community and City departments. The City Clerk's office plans, supervises and conducts all municipal elections, and maintains the official minutes of all proceedings, records, ordinances, resolutions, contracts and other official City documents and public records. This office provides the required public notices for meetings and public hearings, administers the City's Records Program, codifies and maintains the Beverly Hills Municipal Code, and administers the City's commission appointment / reappointment process. Additionally, employees in this department act as filing officers for all reports under the State's Political Reform Act, accept claims and legal processes against the City, and respond to requests for public records.
What We're Looking For : The City Clerk Specialist will provide administrative support to various functions of the City Clerk's Office. The incumbent will be required to work collaboratively with department staff to provide administrative and project support in the areas of public meetings and hearings, Council agenda packet review and preparation, municipal elections, records management, and public records requests, in addition to other duties as assigned. The work requires use of tact, discretion and independent judgment of the City's activities and ability to conduct assignments and tasks independently. The ideal candidate will be proactive with a keen attention to detail, highly organized, and adaptable to competing priorities with firm deadlines.
All applications will be screened for the training and / or experience requirements as listed under the minimum qualifications section of the job description. In addition to the minimum qualifications, the department seeks candidates with the following desirable qualifications :
- Prior experience working in a City Clerk's Office
- Completion of Bachelor's Degree in Public Administration, Business Administration or a closely related field
- Essentials of Records and Information Management (RIM) Certificate by ARMA International
- Certified Municipal Clerk Program (CMC) designation or enrollment
- Notary Public Certification
Work Schedule : This position will be assigned a 9 / 80 work schedule and is required to be fully on-site during normal work hours. This position is a non-telecommuting position.
Detailed Job Description : For major duties and requirements including knowledge, skills, & abilities, please click here.
Selection Process : All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions. Resumes will not be accepted in lieu of the application or supplemental application materials.
The selection process may consist of the following components :
The eligibility list established from this recruitment may be used for other departments and / or to fill a position of a lower classification.
Conviction History
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
Conc lusion Verification :
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service Workers : All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
The City offers a generous benefits package including CalPERS retirement benefits, medical, dental, vision and more.
To see detailed information about our Confidential Employees Association benefits, please review the
The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History / Experience section of your Employment Application. Failure to complete the "Work History / Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered.
By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations.
Select "Yes" to reflect that you have read and understand this statement.
What is your current level of education completed?
Do you possess any of the following certificates or certifications?
If you answered "other" in the question above, please list your certification title, the certifying agency and completion date below.
As a minimum requirement of the position, do you possess three(3) years of increasingly responsible administrative / clerical experience in a local government?
Do you have professional experience working in a City Clerk's Office / Department for a government agency? (Not having this experience does not preclude you from further consideration).
Please tell us about your knowledge and interest in the City Clerk's Office functions.
Required Question
Salary : $91,746 - $113,657
