What are the responsibilities and job description for the Administrative Assistant position at City of Biddeford?
Maine’s premier City to work and live is becoming Maine’s premier municipal employer - welcome to Biddeford, Maine, where citizens are proud of their community and employees thrive!
The City of Biddeford, a beautiful, resurgent, coastal Maine community, is seeking dynamic people to join our award-winning team of professionals. As an employee in one of Maine’s youngest communities, you can become part of a team that is guiding its economic revival. You will need to be highly motivated, talented, with a strong desire to make a difference in the daily lives of citizens.
The City of Biddeford greatly values employee wellness and work/life balance. Many of our positions have a four-day work week (Fridays off!). The Biddeford Police Department is seeking an Administrative Assistant (part-time, 24-28 hrs/week) to join our team. Please note this position does not include benefits.
Responsibilities
- Provide administrative support to leadership within the police department
- Complete purchase orders and process invoices for payment as required
- Assist with maintaining an organized filing system for digital documents
- Exist as a backup for payroll processing
- Help in updating and maintaining department wide schedule
- Manage invoicing for outside agencies for a variety of services
- Support team members with administrative tasks as needed to enhance overall productivity
Required Qualifications
- Proven experience in an administrative role (or similar position)
- Strong computer literacy with proficiency in Google Suite applications
- Excellent time management skills with the ability to prioritize tasks effectively
- Understanding that this is a part-time position, without benefits
- A willingness to demonstrate a commitment to the City of Biddeford's work around diversity, equity, accessibility, and inclusion
Preferred Qualifications
- Experience with Munis
Equal Opportunity Employer
The City of Biddeford’s mission is to cultivate and sustain a diverse, inclusive, equitable, welcoming, and belonging-based workplace where employees actively practice solidarity for the greater good of the work environment and employee experience.
As an Equal Opportunity Employer, the City of Biddeford shall employ, develop, and work to maintain the best qualified person(s) available without discrimination to: age, race, color, religion, sex, sexual orientation, marital status, pregnancy, dimensions of gender, disability, citizenship, veterans’ status, ancestry, national origin, and/or political affiliation or any other status protected by law.
Equitable access to services and employment is available and those applicants requiring reasonable accommodation to this application and/or the interview process should notify the Deputy Director of Human Resources at 207.286.0589.
Schedule: Monday-Thursday (daytime hours to be negotiated)
Job Type: Part-time
Pay: $23.50 - $28.00 per hour
Schedule:
- Day shift
- Monday to Friday
- No weekends
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Biddeford, ME 04005 (Required)
Ability to Relocate:
- Biddeford, ME 04005: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $28
