What are the responsibilities and job description for the Transportation Specialist position at City of Bismarck?
Job Description
This position is responsible for providing specialized and administrative support for the metropolitan area transportation planning (MPO) programs and functions.
Examples of Duties
- Generates and approves purchase orders for MPO expenditures; generates invoices; monitors budget for MPO expenditures; monitors encumbrances; prepares budgetary inquiry reports; prepares appropriate transfer requests; composes and submits inter-office billing vouchers.
- Processes MPO-NDDOT bills for reimbursement; reviews invoices for accuracy; calculates participating jurisdictions' allocations; monitors vendor balances and follow-up with jurisdictions to ensure payment; composes correspondence and budget information for local oversight agency.
- Prepares for attends meetings; receives, compiles, verifies and labels exhibits; prepares agendas, minutes and agenda packets; distributes packets via mail and email; records minutes; sets up teleconferencing and recording equipment.
- Reviews grant reimbursement requests and calculates amounts to be drawn; determines eligibility; maintains grant worksheets; coordinates electronic draws.
- Assists in the preparation of grant applications; serves as authorized agency representative for electronic grant submittals.
- Ensures MPO programs are operated in compliance with all Title IV regulations and guidelines.
- Updates and maintains the MPO website; updates calendars and announcements; posts documents; creates and monitors links.
- Prepares a variety of regular and special reports.
- Maintains MPO files and records.
- Performs related duties
Minimum Qualifications
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two to three years.
Supplemental Information
- Knowledge of modern office practices and procedures.
- Knowledge of city and departmental policies and procedures.
- Knowledge of MPO program policies and procedures.
- Knowledge of grant management principles.
- Knowledge of budget management principles.
- Knowledge of accounts payable and receivable.
- Knowledge of computers and job-related software programs.
- Skill in prioritizing and organizing work.
- Skill in the provision of customer services.
- Skill in the maintenance of files and records.
- Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
- Skill in oral and written communication.
