What are the responsibilities and job description for the Receptionist/Administrative Assistant position at City of Bixby?
Job Summary
We are seeking a motivated and organized Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing front desk operations. This role requires strong communication skills, computer literacy, and the ability to multitask effectively in a fast-paced environment.
Duties
- Greet and welcome guests as they arrive at the office, ensuring a positive first impression.
- Answer phone calls with professionalism, directing inquiries to the appropriate personnel and providing accurate information.
- Manage calendars for appointments and meetings, coordinating schedules efficiently.
- Perform administrative tasks such as data entry, filing, and maintaining organized records.
- Provide customer support by addressing client questions and concerns in a timely manner.
- Assist with various office tasks as needed, contributing to overall team efficiency.
- Maintain a clean and organized front desk area to create a welcoming environment.
- Utilize bilingual skills (if applicable) to assist diverse clientele effectively.
Qualifications
- Proven experience in a front desk or administrative role is preferred.
- Strong customer service skills with a friendly demeanor.
- Excellent phone etiquette and communication abilities.
- Proficient in computer literacy, including Microsoft Office Suite and other relevant software applications.
- Experience with calendar management and scheduling is highly desirable.
- Ability to handle multiple tasks simultaneously while maintaining attention to detail.
- Bilingual candidates are encouraged to apply as it is considered a valuable asset.
Job Type: Full-time
Pay: $16.83 - $21.64 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $17 - $22