What are the responsibilities and job description for the Associate Accountant position at City of Blaine, MN?

Salary : $36.43 - $47.36 Hourly

Location : Blaine, MN

Job Type : Full Time

Job Number : 169

Department : Finance

Opening Date : 03 / 05 / 2025

Closing Date : 3 / 19 / 2025 4 : 30 PM Central

Description

The Associate Accountant is responsible for professional and technical work involving various accounting responsibilities, including receipting revenues, processing accounts receivable, completing bank reconciliations, entering journal entries, assisting with financial reporting operations, and ensuring compliance with governmental standards and internal policies.

Examples of Duties

Clears transactions to reconcile the city's bank statement to financial system; resolves discrepancies and reconciling items in a timely manner.
Records cash receipts and processes accounts receivable.
Prepares various journal entries related to allocations, corrections, and other routine activities.
Monitors daily bank cash transitions and records entries appropriately.
Administers the city's purchasing card program; collects all receipts and records transactions.
Assists in preparing routine audit and budget workpapers and statistical exhibits.

7. Maintains leases, contracts, and other documents according to record retention schedules.

8. Processes purchase orders for the Finance Department.

9. Reviews purchase orders for accuracy and posts to expenditure ledger.

10. Assists with the City's insurance renewal process and maintains record of insured assets.

11. Performs other duties of a similar nature or level.

Examples of specific job duties may include, but are not limited to :

Confirms transactions and records necessary activity in the city's financial software to reconcile bank statements.

Monitors electronic payments from vendors and records appropriately within the city's accounting system.

Collects documentation related to the city's purchasing card program and records transactions.

Tracks leases and ensures proper collection of funds in accordance with disbursement schedules.

Clears daily positive pay issues reported by bank and posts all cleared checks.

Reconciles and posts interfaces from subsidiary applications (parks, permitting, etc.) into the city's ERP software.

Assists with year-end and the audit, including the preparation of routine audit schedules as directed by the city's Finance Director.

These examples are intended only as an illustration of various types of work performed and are not necessarily all-inclusive. The job description is subject to change as the needs of the employer and requirements of the job change.

Knowledge, Skills, and Abilities

Bookkeeping procedures and processes

Office procedures and equipment

Accounting procedures and processes

Data entry procedures and processes

Mathematical procedures and processes

Customer service procedures and processes

Computers and applicable software applications

Governmental fund accounting

Internal control procedures

Electronic finance software

Understanding of the major functions of an accounting office, accounts payable, and accounts receivable.

Problem solving, analytical and creative thinking.

Strong organizational skills and the ability to accurately record documents, publications, and various records for official purposes.

Use and care of personal computers.

Microsoft Office

Perform mathematical computations quickly and accurately.

Manage competing demands and meeting productivity standards while managing frequent changes, delays, and unexpected events.

Work effectively and respectfully with co-workers and outside entities.

Maintain confidentiality and privacy requirements of the department and in all assignments as directed.

Apply communication and people skills as applied to interaction with subordinates, co-workers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Supplemental Information

PHYSICAL REQUIREMENTS

Positions in this class typically require : reaching, standing, walking, finger dexterity, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

MINIMUM REQUIREMENTS

Associate degree or two-year technical certificate beyond high school in Finance or Accounting or related.

Two years of experience in Finance or Accounting or related experience; or equivalent combination of education and experience.

Two years of data entry experience in accounting, bookkeeping or related.

Two years of experience using spreadsheets, email, and word processing.

Knowledge of Generally Accepted Accounting Principles.

DESIRABLE QUALIFICATIONS

Experience in the use of Office 365 including Teams and SharePoint.

Experience working in New World or similar Enterprise Resource Planning (ERP) financial software.

3. Governmental or non-profit accounting experience.

4. Knowledge of governmental fund accounting.

CONDITIONS OF EMPLOYMENT :

Offer of employment is contingent upon successful completion of a background check and reference check.

We offer an excellent comprehensive benefit package for full time employees. Including paid vacation, sick leave, medical, dental, life insurance, long term disability, retirement benefits, educational assistance, employer paid employee assistance program, Flex Spending, Post Retirement Health Care, optional deferred compensation and short term disability.

For 2025, the City contributes $1,540.00 per month for each full-time employee to apply towards the benefits offered through the cafeteria plan if electing medical coverage. For 2025, the City contributes $714.44 per month for each full-time employee if medical coverage is waived. The City's contribution is pro-rated for part-time employees.

MEDICAL INSURANCE

The City of Blaine offers a full cafeteria plan. All full-time probationary and regular City employees are eligible to participate. Single coverage is part of the core, but if the employee so elects, he / she may include his / her dependents on a family policy. Employees may choose from five options under HealthPartners. Coverage becomes effective the first of the month following date of hire for both employee and employee policies. The following are the monthly premiums for each plan :

HealthPartners (1 / 1 / 2025)

Group #5602

30 Co-Pay 100%

3300 HDHP / HSA

3300 RX HDHP / HSA

5000 RX HDHP / HSA

2500 HSA Aggregate

Employee

1,244.56

934.56

959.06

875.56

955.06

Employee Child(ren)

2,489.06

1,868.56

1,918.06

1750.56

1,910.06

Employee Spouse

2,613.56

1,962.06

2,014.06

1,838.06

2,005.56

Family

3,235.56

2,429.06

2,493.06

2,275.56

2,482.56

DENTAL INSURANCE

Single dental insurance is part of the core, but family dental insurance is available. All full-time probationary and regular employees are eligible. This dental insurance becomes effective on the first of the month following date of hire. The monthly premiums for single and family coverage is :

PLAN SINGLE DEPENDENT / FAMILY

HealthPartners $57.75 $113.07

LIFE INSURANCE

Basic life in the amount of $50,000 is part of the core. All full-time probationary and regular City employees are provided with a term life, accidental death and dismemberment insurance policy.

PLAN RATE

Lincoln Financial $8.50

ADDITIONAL LIFE INSURANCE

Available for family members of all full-time probationary and regular employees at low group rates from Lincoln Financial and / or PERA Life. Specific regulations apply.

LONG-TERM DISABILITY

All active full-time employees who work 40 hours a week are eligible to participate in the long-term disability (LTD) plan.

RETIREMENT

Retirement benefits are those of a coordinated plan which combines the benefits of the Public Employees Retirement Association (PERA) with regular Social Security benefits. The employee contributes 6.50% of total annual earnings to PERA. The city contributes 7.50% of the employee's annual earnings to PERA. The employee also contributes the mandatory social security contribution which is matched by the City.

EDUCATIONAL ASSISTANCE

All regular full-time employees are eligible for tuition reimbursement upon satisfactory completion of approved work-related educational courses offered by accredited institutions.

EMPLOYEE ASSISTANCE

All regular full-time employees may participate in an Employee Assistance Program through HealthPartners at the City's expense. In certain instances, this benefit extends to the employee's immediate family as well.

DEFERRED COMPENSATION

All full-time probationary and regular employees are eligible to participate in a pre-tax savings program through payroll deduction.

HEALTH SAVING ACCOUNTS and / or FLEXIBLE SPENDING ACCOUNTS

All full-time probationary and regular employees are eligible to participate in the City's pre-tax health savings account and / or flexible spending accounts for medical / dental / vision expenses and / or dependent care costs. Specific rules and regulations govern use and eligibility.

POST EMPLOYMENT HEALTH CARE SAVINGS PLAN (HCSP)

The city has implemented the Minnesota State Retirement System HCSP, which requires employees to save money on a pre-tax basis to pay medical expenses and / or health insurance premiums after termination of public service.

HOLIDAYS

The following eleven paid holidays will be observed by the city, New Year's Day, ML King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day, Floating Holiday.

VACATION

Vacation leave is accrued by all regular full-time employees.

SICK LEAVE

Sick leave is accrued by all full-time employees at the rate of four hours per pay period with a maximum accumulation of 960 hours. A minimum of one hour must be used per occurrence.

BEREAVEMENT LEAVE

All probationary and regular employees are eligible for bereavement leave upon the death of an immediate family member. Employees may convert up to four days of sick leave per occurrence.

Do you have either a two-year technical certificate in Finance or Accounting, two years of experience in Finance or Accounting, or a combination of both?

3. Do you have at least two years of data entry experience in accounting, bookkeeping or related?

Do you have at least wo years of experience using spreadsheets, email, and word processing?

Are you familiar with GAAP?

Do you have experience working in New World or similar Enterprise Resource Planning (ERP) financial software?

Do you have governmental or non-profit accounting experience?

Do you have knowledge of governmental fund accounting?

Required Question

Salary : $50,000

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