Records Technician

Salary : $24.64 - $32.02 Hourly

Location : Blaine, MN

Job Type : Full Time

Job Number : 165

Department : Safety Services

Division : Police / Records

Opening Date : 02 / 28 / 2025

Closing Date : 3 / 14 / 2025 4 : 30 PM Central

Description

The first level of the Administrative Support Series is responsible for performing standard, transferrable, and procedure based clerical and / or secretarial duties by following established procedures. Responsibilities may include : answering telephones; distributing mail; preparing forms; filing; preparing standard correspondence and reports; copying a variety of materials; entering, sorting, and verifying data; maintaining office supplies; performing receptionist activities such as directing the public and providing information; scheduling meetings and appointments; tracking work orders and related department activities.

The purpose of this position is to gather, process, and maintain confidential police-related information to aid in the preparation of statistical data for evaluation purposes to facilitate a comprehensive records management system for the Police Department.

Examples of Duties

• Enters, compiles, scans, receives and / or prints information or applications related to area of assignment.
• Performs receptionist and customer service duties, to include answering and routing phone calls; greeting and directing visitors to applicable departments or locations; and responding to customer questions in accordance with department guidelines.
• Maintains department information in accordance with records retention guidelines.
• Performs other duties of a similar nature or level.

Examples of specific job duties may include, but are not limited, to :

1. Prepare and process all public safety data information including proper classification of police incident reports and distribution of case files to proper agencies and personnel.

2. Transcription of dictated reports and / or statements.

3. Provide professional customer service to the public and personnel regarding law enforcement information pertinent to the Blaine Police Department.

4. Prepare and enter criminal justice reports into state and county computer systems. Audit as requested or appropriate, ensuring completeness and accuracy.

6. Update and / or maintain data in various database systems, ensuring completeness and accuracy.

7. Provide assistance to co-workers to ensure continual and proper workflow.

8. Perform computer operation activities, e.g., assist as clerical back-up in word processing.

9. Receive and route calls and visitors.

10. Provide information, explanations, and assistance to the public and other employees.

These examples are intended only as illustrations of various types of work performed, and are not necessarily all-inclusive. This job description is subject to change as the needs of the employer and requirements of the job change.

Knowledge, Skills, and Abilities

Supplemental Information

MINIMUM REQUIREMENTS

DESIRED REQUIREMENTS

We offer an excellent comprehensive benefit package for full time employees. Including paid vacation, sick leave, medical, dental, life insurance, long term disability, retirement benefits, educational assistance, employer paid employee assistance program, Flex Spending, Post Retirement Health Care, optional deferred compensation and short term disability.

For 2025, the City contributes $1,540.00 per month for each full-time employee to apply towards the benefits offered through the cafeteria plan if electing medical coverage. For 2025, the City contributes $714.44 per month for each full-time employee if medical coverage is waived. The City's contribution is pro-rated for part-time employees.

MEDICAL INSURANCE

The City of Blaine offers a full cafeteria plan. All full-time probationary and regular City employees are eligible to participate. Single coverage is part of the core, but if the employee so elects, he / she may include his / her dependents on a family policy. Employees may choose from five options under HealthPartners. Coverage becomes effective the first of the month following date of hire for both employee and employee policies. The following are the monthly premiums for each plan :

HealthPartners (1 / 1 / 2025)

Group #5602

30 Co-Pay 100%

3300 HDHP / HSA

3300 RX HDHP / HSA

5000 RX HDHP / HSA

2500 HSA Aggregate

Employee

1,244.56

934.56

959.06

875.56

955.06

Employee Child(ren)

2,489.06

1,868.56

1,918.06

1750.56

1,910.06

Employee Spouse

2,613.56

1,962.06

2,014.06

1,838.06

2,005.56

Family

3,235.56

2,429.06

2,493.06

2,275.56

2,482.56

DENTAL INSURANCE

Single dental insurance is part of the core, but family dental insurance is available. All full-time probationary and regular employees are eligible. This dental insurance becomes effective on the first of the month following date of hire. The monthly premiums for single and family coverage is :

PLAN SINGLE DEPENDENT / FAMILY

HealthPartners $57.75 $113.07

LIFE INSURANCE

Basic life in the amount of $50,000 is part of the core. All full-time probationary and regular City employees are provided with a term life, accidental death and dismemberment insurance policy.

PLAN RATE

Lincoln Financial $8.50

ADDITIONAL LIFE INSURANCE

Available for family members of all full-time probationary and regular employees at low group rates from Lincoln Financial and / or PERA Life. Specific regulations apply.

LONG-TERM DISABILITY

All active full-time employees who work 40 hours a week are eligible to participate in the long-term disability (LTD) plan.

RETIREMENT

Retirement benefits are those of a coordinated plan which combines the benefits of the Public Employees Retirement Association (PERA) with regular Social Security benefits. The employee contributes 6.50% of total annual earnings to PERA. The city contributes 7.50% of the employee's annual earnings to PERA. The employee also contributes the mandatory social security contribution which is matched by the City.

EDUCATIONAL ASSISTANCE

All regular full-time employees are eligible for tuition reimbursement upon satisfactory completion of approved work-related educational courses offered by accredited institutions.

EMPLOYEE ASSISTANCE

All regular full-time employees may participate in an Employee Assistance Program through HealthPartners at the City's expense. In certain instances, this benefit extends to the employee's immediate family as well.

DEFERRED COMPENSATION

All full-time probationary and regular employees are eligible to participate in a pre-tax savings program through payroll deduction.

HEALTH SAVING ACCOUNTS and / or FLEXIBLE SPENDING ACCOUNTS

All full-time probationary and regular employees are eligible to participate in the City's pre-tax health savings account and / or flexible spending accounts for medical / dental / vision expenses and / or dependent care costs. Specific rules and regulations govern use and eligibility.

POST EMPLOYMENT HEALTH CARE SAVINGS PLAN (HCSP)

The city has implemented the Minnesota State Retirement System HCSP, which requires employees to save money on a pre-tax basis to pay medical expenses and / or health insurance premiums after termination of public service.

HOLIDAYS

The following eleven paid holidays will be observed by the city, New Year's Day, ML King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day, Floating Holiday.

VACATION

Vacation leave is accrued by all regular full-time employees.

SICK LEAVE

Sick leave is accrued by all full-time employees at the rate of four hours per pay period with a maximum accumulation of 960 hours. A minimum of one hour must be used per occurrence.

BEREAVEMENT LEAVE

All probationary and regular employees are eligible for bereavement leave upon the death of an immediate family member. Employees may convert up to four days of sick leave per occurrence.

Do you have at least a high school diploma or GED?

Do you have at least two years of reception and / or clerical experience?

Do you have at least two years of experience utilizing Microsoft Office or similar software program?

Do you have a Minnesota Criminal Justice Information Systems (CJIS) Certification?

If no to question 4, are you able to obtain a CJIS Certification within six months of employment?

Do you have an AA degree in administrative specialist or related?

Do you have at least one year of transcription experience?

Do you have at least one year of document imaging experience?

Do you have at least one year of one year experience working with the MN Data Practices Act?

Required Question

Salary : $50,000