What are the responsibilities and job description for the Associate Accountant position at City of Blaine?
JOB
The Associate Accountant is responsible for professional and technical work involving various accounting responsibilities, including receipting revenues, processing accounts receivable, completing bank reconciliations, entering journal entries, assisting with financial reporting operations, and ensuring compliance with governmental standards and internal policies.
EXAMPLE OF DUTIES
Clears transactions to reconcile the city's bank statement to financial system; resolves discrepancies and reconciling items in a timely manner. Records cash receipts and processes accounts receivable. Prepares various journal entries related to allocations, corrections, and other routine activities. Monitors daily bank cash transitions and records entries appropriately. Administers the city's purchasing card program; collects all receipts and records transactions. Assists in preparing routine audit and budget workpapers and statistical exhibits.7. Maintains leases, contracts, and other documents according to record retention schedules. 8. Processes purchase orders for the Finance Department. 9. Reviews purchase orders for accuracy and posts to expenditure ledger. 10. Assists with the City's insurance renewal process and maintains record of insured assets. 11. Performs other duties of a similar nature or level.Examples of specific job duties may include, but are not limited to: Confirms transactions and records necessary activity in the city’s financial software to reconcile bank statements. Monitors electronic payments from vendors and records appropriately within the city’s accounting system.Collects documentation related to the city’s purchasing card program and records transactions.Tracks leases and ensures proper collection of funds in accordance with disbursement schedules.Clears daily positive pay issues reported by bank and posts all cleared checks. Reconciles and posts interfaces from subsidiary applications (parks, permitting, etc.) into the city’s ERP software.Assists with year-end and the audit, including the preparation of routine audit schedules as directed by the city’s Finance Director.These examples are intended only as an illustration of various types of work performed and are not necessarily all-inclusive. The job description is subject to change as the needs of the employer and requirements of the job change.
SUPPLEMENTAL INFORMATION
PHYSICAL REQUIREMENTSPositions in this class typically require: reaching, standing, walking, finger dexterity, grasping, feeling, talking, hearing, seeing and repetitive motions.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.MINIMUM REQUIREMENTSAssociate degree or two-year technical certificate beyond high school in Finance or Accounting or related. Two years of experience in Finance or Accounting or related experience; or equivalent combination of education and experience.Two years of data entry experience in accounting, bookkeeping or related.Two years of experience using spreadsheets, email, and word processing.Knowledge of Generally Accepted Accounting Principles.DESIRABLE QUALIFICATIONSExperience in the use of Office 365 including Teams and SharePoint. Experience working in New World or similar Enterprise Resource Planning (ERP) financial software. 3. Governmental or non-profit accounting experience. 4. Knowledge of governmental fund accounting. CONDITIONS OF EMPLOYMENT: Offer of employment is contingent upon successful completion of a background check and reference check.
The Associate Accountant is responsible for professional and technical work involving various accounting responsibilities, including receipting revenues, processing accounts receivable, completing bank reconciliations, entering journal entries, assisting with financial reporting operations, and ensuring compliance with governmental standards and internal policies.
EXAMPLE OF DUTIES
Clears transactions to reconcile the city's bank statement to financial system; resolves discrepancies and reconciling items in a timely manner. Records cash receipts and processes accounts receivable. Prepares various journal entries related to allocations, corrections, and other routine activities. Monitors daily bank cash transitions and records entries appropriately. Administers the city's purchasing card program; collects all receipts and records transactions. Assists in preparing routine audit and budget workpapers and statistical exhibits.7. Maintains leases, contracts, and other documents according to record retention schedules. 8. Processes purchase orders for the Finance Department. 9. Reviews purchase orders for accuracy and posts to expenditure ledger. 10. Assists with the City's insurance renewal process and maintains record of insured assets. 11. Performs other duties of a similar nature or level.Examples of specific job duties may include, but are not limited to: Confirms transactions and records necessary activity in the city’s financial software to reconcile bank statements. Monitors electronic payments from vendors and records appropriately within the city’s accounting system.Collects documentation related to the city’s purchasing card program and records transactions.Tracks leases and ensures proper collection of funds in accordance with disbursement schedules.Clears daily positive pay issues reported by bank and posts all cleared checks. Reconciles and posts interfaces from subsidiary applications (parks, permitting, etc.) into the city’s ERP software.Assists with year-end and the audit, including the preparation of routine audit schedules as directed by the city’s Finance Director.These examples are intended only as an illustration of various types of work performed and are not necessarily all-inclusive. The job description is subject to change as the needs of the employer and requirements of the job change.
SUPPLEMENTAL INFORMATION
PHYSICAL REQUIREMENTSPositions in this class typically require: reaching, standing, walking, finger dexterity, grasping, feeling, talking, hearing, seeing and repetitive motions.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.MINIMUM REQUIREMENTSAssociate degree or two-year technical certificate beyond high school in Finance or Accounting or related. Two years of experience in Finance or Accounting or related experience; or equivalent combination of education and experience.Two years of data entry experience in accounting, bookkeeping or related.Two years of experience using spreadsheets, email, and word processing.Knowledge of Generally Accepted Accounting Principles.DESIRABLE QUALIFICATIONSExperience in the use of Office 365 including Teams and SharePoint. Experience working in New World or similar Enterprise Resource Planning (ERP) financial software. 3. Governmental or non-profit accounting experience. 4. Knowledge of governmental fund accounting. CONDITIONS OF EMPLOYMENT: Offer of employment is contingent upon successful completion of a background check and reference check.
