What are the responsibilities and job description for the Elections Cemetery and Passports Specialist position at City of Bloomington, MN?
Primary Objective
This position is responsible for multiple aspects of election administration, including equipment maintenance, testing and preparation, and supporting Election Day and post-election operations. Additional responsibilities include providing passport services, customer service and records management for the City cemetery. This position is 20 hours per week (during elections, hours may go up to 40 hours per week).
CITY VALUES & EXPECTATIONS
Elections
MINIMUM QUALIFICATIONS
CONDITIONS OF EMPLOYMENT
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Ongoing Part-Time employees who are employed for more than 6 months will make contributions to the pension program (PERA) through payroll deductions unless they qualify for one of the exemptions. In addition, Part-Time may receive Paid-time Off (PTO) at rate outlined in employee handbook and eligable for paid parental leave after 6 months of employment.
Temporary/Seasonal employees do not receive benefits outside of Paid-time Off (PTO) at rate outlined in employee handbook.
01
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link
This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.
The advertised wage for this position is $29.48-$31.27 Hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?
Do you have one of the following?
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.
08
How many years of additional detailed office support and customer service do you possess?
If you indicated you have work experience in detailed office support and customer service, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
10
Do you possess experience communicating in and effective and respectful manner to customers and the general public in person, over the phone and via email?
If you indicated that you possess experience communicating in an effective and respectful manner to customers and the general public in person, over the phone and via email, please provide 1-2 examples of your experience including Job Title and name of company. if this does not apply to you, please indicate NA.
12
Do you have experience using Microsoft Office Product (ex. Word, Outlook, PowerPoint, etc.)?
If you indicated that you have experience with Microsoft Office products, please rate yourself on a scale of 1-10, (10 being an expert) on the level of proficiency that you possess with each type of software. If this does not apply to you, please indicate NA.
14
Do you possess experience with municipal election administration?
If you indicated that you possess experience with municipal election administration, please summarize this experience, including Job Title, name of company, and work performed in this area. If this does not apply to you, please indicate NA.
16
Do you possess experience with using the Minnesota Statewide Voter Registration system?
If you indicated that you have experience using the Minnesota Statewide Voter Registration system, please summarize this experience including Job Title, name of company and how you utilized the system. If this does not apply to you, please indicate NA.
18
Are you a certified passport agent?
If you indicated that you are a certified passport agent, please summarize this information regarding the training you received including Job Title, company that you received the training from, and the date of your most recent training. If this does not apply to you, please indicate NA.
20
Do you possess a Minnesota county certification as an election administrator?
If you indicated that you possess a Minnesota county certification as an election administrator, please indicate when you were certified last and renewal is needed again. If this does not apply to you, please indicate NA.
22
Do you possess experience using Modus, Cemify, or Fullslate software? Check all that apply. If this does not apply to you check NA.
If you indicated that you have experience with using Modus, Cemify, or Fullslate software, please summarize where you used this software including Job Title, name of company and date last used. If this does not apply to you, please indicate NA
24
Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.
If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.
26
This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status
If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire (
This position is responsible for multiple aspects of election administration, including equipment maintenance, testing and preparation, and supporting Election Day and post-election operations. Additional responsibilities include providing passport services, customer service and records management for the City cemetery. This position is 20 hours per week (during elections, hours may go up to 40 hours per week).
CITY VALUES & EXPECTATIONS
- Models and contributes to a positive work environment, culture of communication, engagement and safety
- Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
- Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
- Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly
Elections
- Manages all aspects of voting equipment, coordinates equipment programming and testing, trains other employees involved in equipment testing and oversees their work; prepares equipment and conducts required Public Accuracy Tests
- Maintains asset management logs for the City’s voting equipment, reports equipment malfunctions and coordinates maintenance of voting equipment; works with Hennepin County elections and vendors regarding acquisition, set-up, testing and repair of voting equipment
- Works with Hennepin County on updates and setup of electronic rosters; may assist with electronic roster training classes for election judges
- Resolves voting equipment problems in precincts on Election Day
- Assists with and carries out a variety of election administration duties before, during and after the election; and creating and maintain election judge training materials
- Assist with coordination of post-election activities, including ranked choice voting tabulation
- Provides passport services to the public during assigned shifts; this includes processing and accepting passport applications in accordance with federal requirements, photographing applicants according to State Department guidelines, preparing the daily transmittal report, and reviewing and mailing passport applications
- Manages digital cemetery records, ensuring their accuracy and completeness
- Assists Deputy City Clerk with selling cemetery lots and niches, arranging interments and responding to customer inquiries
- Compiles data as requested for the public and other departments
- Provides back-up coverage for licensing phone calls and service counter
- Carries out or assists with a variety of special projects as assigned
- Performs other related duties as apparent or assigned
- Knowledge of Minnesota election laws and procedures and ability to explain them to other staff and members of the public
- Strong organizational and time management skills and attention to detail
- Ability to prioritize work and successfully carry out responsibilities with minimal supervision
- Ability to follow numerous multi-step procedures and processes consistently and accurately
- Ability to maintain confidentiality; to act and share information with discretion
- Knowledge of and ability to operate common office equipment including computers, phones, and copiers
- Ability to comprehend and communicate policies, practices and services of the City to members of the public
- Ability to respond to common inquiries or complaints from members of the public in an accurate and professional manner
- Ability to work with the public in a friendly, tactful manner and to de-escalate situations involving angry or frustrated people
MINIMUM QUALIFICATIONS
- One of the following combinations of education and experience:
- A high school diploma or equivalent and at least four years of related work experience involving detailed office support and customer service
- An Associate’s degree or more and at least two years of related work experience involving detailed office support and customer service
- Excellent customer service skills and ability to communicate effectively and respectfully in person, over the phone and via e-mail with employees and the general public
- Excellent computer skills with Microsoft Office products, and the ability to learn multiple specific software programs
- Experience in municipal election administration
- Minnesota County Certification as an election administrator
- Experience using the Minnesota Statewide Voter Registration system
- Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.)
- Certified passport agent, or ability to obtain within the first 6 months of employment
- Experience with Modus, Cemify, or Fullslate
CONDITIONS OF EMPLOYMENT
- Must obtain and maintain certification from Hennepin County as an election administrator
- Must annually renew and maintain passport credentials with the U.S. Department of State
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Ongoing Part-Time employees who are employed for more than 6 months will make contributions to the pension program (PERA) through payroll deductions unless they qualify for one of the exemptions. In addition, Part-Time may receive Paid-time Off (PTO) at rate outlined in employee handbook and eligable for paid parental leave after 6 months of employment.
Temporary/Seasonal employees do not receive benefits outside of Paid-time Off (PTO) at rate outlined in employee handbook.
01
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?
- Yes
- No
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.
- Yes
- No
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link
- Yes
- No
This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.
- Yes
- No
The advertised wage for this position is $29.48-$31.27 Hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?
- Yes
- No
Do you have one of the following?
- High School or Equivalent and at least four years of related work experience involving detailed office support and customer service
- Associate Degree at least two years of related work experience involving detailed office support and customer service
- Bachelor's Degree
- Master's Degree
- Not Applicable
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.
08
How many years of additional detailed office support and customer service do you possess?
- 5-6 years
- 7-8 years
- 9 Years
- Not Applicable
If you indicated you have work experience in detailed office support and customer service, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
10
Do you possess experience communicating in and effective and respectful manner to customers and the general public in person, over the phone and via email?
- Yes
- No
If you indicated that you possess experience communicating in an effective and respectful manner to customers and the general public in person, over the phone and via email, please provide 1-2 examples of your experience including Job Title and name of company. if this does not apply to you, please indicate NA.
12
Do you have experience using Microsoft Office Product (ex. Word, Outlook, PowerPoint, etc.)?
- Yes
- No
If you indicated that you have experience with Microsoft Office products, please rate yourself on a scale of 1-10, (10 being an expert) on the level of proficiency that you possess with each type of software. If this does not apply to you, please indicate NA.
14
Do you possess experience with municipal election administration?
- Yes
- No
If you indicated that you possess experience with municipal election administration, please summarize this experience, including Job Title, name of company, and work performed in this area. If this does not apply to you, please indicate NA.
16
Do you possess experience with using the Minnesota Statewide Voter Registration system?
- Yes
- No
If you indicated that you have experience using the Minnesota Statewide Voter Registration system, please summarize this experience including Job Title, name of company and how you utilized the system. If this does not apply to you, please indicate NA.
18
Are you a certified passport agent?
- Yes
- I am able to obtain within the first 6 months of employment
- No
If you indicated that you are a certified passport agent, please summarize this information regarding the training you received including Job Title, company that you received the training from, and the date of your most recent training. If this does not apply to you, please indicate NA.
20
Do you possess a Minnesota county certification as an election administrator?
- Yes
- No
If you indicated that you possess a Minnesota county certification as an election administrator, please indicate when you were certified last and renewal is needed again. If this does not apply to you, please indicate NA.
22
Do you possess experience using Modus, Cemify, or Fullslate software? Check all that apply. If this does not apply to you check NA.
- Modus
- Cemify
- Fullslate
- Not Applicable
If you indicated that you have experience with using Modus, Cemify, or Fullslate software, please summarize where you used this software including Job Title, name of company and date last used. If this does not apply to you, please indicate NA
24
Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.
- Spanish - FLUENT
- Somali - FLUENT
- Vietnamese - FLUENT
- Chinese Mandarin - FLUENT
- Cambodian [Khmer] - FLUENT
- I am not FLUENT in those languages or I am FLUENT in another language
If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.
26
This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status
- I am not a Veteran
- I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability
If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire (
- Yes
- No
- Not Applicable
Salary : $29 - $31
