What are the responsibilities and job description for the EXECUTIVE ASSISTANT (TO THE MAYOR & CITY COUNCIL) position at City of Bloomington, MN?
Salary : $35.38 - $37.55 Hourly
Location : Bloomington, MN
Job Type : Full Time
Job Number : 2025-00013
Department : Administration
Opening Date : 02 / 26 / 2025
Closing Date : 3 / 16 / 2025 11 : 59 PM Central
FLSA : Non-Exempt
Bargaining Unit : NU
Primary Objective
The City of Bloomington is seeking an individual with strong organizational and time management skills to provide a wide range of professional and confidential administrative support to the Mayor, City Council, and Assistant City Manager of Internal Services, including coordination and publication of City Council agenda packets and preparation of meeting minutes. Requires attendance at evening meetings for the City Council. Must demonstrate attention to detail and the ability to prioritize work and successfully carry out responsibilities with minimal supervision. Schedule requires position to work Monday evenings for City Council meetings and other special meetings that may take place on other nights of the week with the opportunity to flex schedule throughout the pay period or earn comp time for hours worked beyond a 40-hour work week.
CITY VALUES & EXPECTATIONS
- Models and contributes to a positive work environment, culture of communication, engagement, and safety.
- Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious, and socioeconomic backgrounds.
- Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions.
- Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly.
Examples of Duties
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
Minimum / Desirable Qualifications
MINIMUM QUALIFICATIONS
A high school diploma or equivalent AND at least six years of responsible administrative support experience.
DESIRABLE QUALIFICATIONS
Supplemental Information
SUPERVISION OF OTHERS
This position does not supervise others.
Anticipated Hiring Range : $ 35.38 - $3 7.55 Hourly
2025 Full Salary Range : $35.38 - $47.18 Hourly
Full-Time; Non-Exempt; Non-Union; Benefits Eligible
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter / paramedics) include the following :
13 days paid personal leave per year
13 paid holidays per year
12 weeks paid parental leave
Employee health and dental insurance
Paid employee life insurance
Paid employee disability insurance
Employer / employee paid pension
Deferred compensation
Tuition assistance program
Health club membership reimbursement
Flexible spending account
Employee Assistance Program
Other optional benefits
Great suburban location, on bus line
Free employee parking
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you.The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process.If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission.The MGDPA classifies the following information as public data about applicants : veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A finalist is a person the City selects for an interview.Do you agree to supply the data the City is requesting as part of your application for employment?
This is a reminder that you should check your Spam / Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement See Resume, the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N / A.
I have read and understand the above instructions regarding supplemental questions.
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link , scroll down to the Other Necessary Requirements section of the Job Description to view information.
Please indicate your highest level of education completed.
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N / A.
Do you have one of the following?
Please select the amount of administrative support experience you may have with elected officials / bodies, policy-making boards, and / or senior / executive leaders :
Describe your administrative support experience working with elected officials / bodies, policy-making boards, and / or senior / executive leaders. If not applicable, indicate N / A.
Do you have experience compiling meeting materials, such as agendas, handouts, and supporting documents; and preparing detailed meeting minutes or notes?
Describe your experience in compiling meeting materials such as agendas, handouts, presentations, minutes or notes, and supporting documentation. If not applicable, indicate N / A.
Do you have the ability to consistently attend City Council meetings during evening hours on Mondays and occasionally on other nights of the week for other meetings as needed?
Are you proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and Adobe Acrobat? Proficient skill is defined as the ability to navigate the programs in a way that allows you to quickly and accurately create and edit the media of each program, including using the main functions and some advanced functions of each program.
Do you have the ability to master electronic meeting formats such as Webex, Teams, Zoom, etc.?
Do you possess experience using and updating SharePoint Intranet sites and or pages?
Describe your experience, skills, and abilities with innovative technologies or software programs (ex : Adobe, Canva, Webex, Teams, Share / Point, Peak, etc.) you have utilized related to this role. If not applicable, please indicate N / A.
Do you possess familiarity with / knowledge of the Minnesota Opening Meeting (MOM) Law?
Do you have customer service experience in handling resident or constituent inquiries by phone, email, or in person?
Describe your customer service experience in handling resident or constituent inquiries by phone, email, or in person. If not applicable, please indicate N / A.
Do you have experience and abilities to organize, multi-task, and manage multiple calendars and competing priorities?
Describe your experience and abilities to organize, multi-task, and manage multiple calendars and competing priorities. If not applicable, please indicate N / A.
Do you possess familiarity with / knowledge of the Minnesota Government Data Practices (MGDP) Act?
Do you possess experience providing excellent, respectful assistance to people from diverse racial, ethnic, and socioeconomic backgrounds?
Describe your experience working with diverse groups and being welcoming and inclusive of all people. If not applicable, please indicate N / A.
Do you possess experience to de-escalate situations involving angry or frustrated people?
Describe your experience with de-escalating situations involving angry or frustrated people. If not applicable, please indicate N / A.
Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian (Khmer). Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.
If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N / A.
This question is to determine your status as a veteran under the Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please check the statement below which best describes your current Veteran's status :
If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points?If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire () and either attach it to this application or send / deliver / fax it to the Human Resources Division with a copy of your form DD-214. Disabled veterans must also supply form FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veteran's DD-214 and FL-802 or death certificate. Your veteran's preference points cannot be considered without supporting documentation. All documentation must be received in the Human Resources Division no later than 7 calendar days after the deadline date for the position.
Required Question
Salary : $35 - $47
