What are the responsibilities and job description for the Administrative Assistant III position at City of Boise, ID?
Summary Statement
The X department is currently seeking qualified candidates for the position of Administrative Assistant III. This is more than just a job—join a team with a shared mission and supportive culture. Let’s make an impact together. This position:
- Provides overall administrative support and front desk customer service for the public works engineering division.
- This position works under general supervision
Essential Functions
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership coaching and/or mentoring to a subordinate group, as needed.
Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices. Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. Catalogs, scans, indexes, develops and reviews many department documents. Performs quality checks to ensure they are imaged and indexed correctly into the city’s document imaging system.
Provides comprehensive administrative support to the department or team, including online research, scheduling meetings and calendar support, and assisting with coordination of supply requests and travel arrangement tasks.
Facilitates effective communication within the team and with external stakeholders through email, phone, and in-person interactions. Performs primary front desk support and backup.
Enters and maintains data in computer systems and performs data analysis as required. Provides document and process tracking and follow-up.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
- High school diploma or equivalent and
- 4 years of experience providing administrative support duties for a unit or functional group supporting business operations or
- an equivalent combination of education and experience.
Knowledge of:
- Proficient computer usage including related software
- provide excellent customer service;
- analyze problems and make sound decisions;
- adapt to changing priorities and a dynamic work environment;
- display organizational skills;
- pay close attention to detail;
- communicate effectively in the English language at a level necessary for efficient job performance; and
- perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Preferred Knowledge, Experience, And Training
- Associate’s degree and 5 years of experience providing clerical and/or administrative support in a technical or complex program or work environment.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
- ZERO premium medical coverage option for you and your family
- Low-cost dental and vision options.
- Post-employment health savings account.
- PERSI retirement benefits
- 401(k) or 457b pre-tax investment options with employer match.
- 457b Roth after-tax investment options with no match
- Up to $500 cash per year for participants.
- Alternative transportation incentives.
- 10 hours of vacation per month, and this increases the longer you stay with the City
- 12 paid holidays every year
- 8 hours of sick leave per month
- 10 weeks Parental Leave
- Basic Life insurance at no cost to you
- Long Term Disability insurance at no cost to you
- Pre-tax Flexible Spending Accounts
- Supplemental Life Insurance
- Supplemental Disability Insurance
- Tuition reimbursement
- Free local bus pass
- Corporate discount programs
- AFLAC
- Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Salary : $500
