What are the responsibilities and job description for the Administrative Assistant III position at City of Boise, ID?
Salary : $19.29 - $22.90 Hourly
Location : Boise, ID
Job Type : Full Time Regular
Job Number : 23 -06955
Department : Public Works
Division : Accting / Budgeting / Procurement
Opening Date : 02 / 22 / 2025
Closing Date : 3 / 7 / 2025 12 : 00 PM Mountain
Summary Statement
Are you ready to take your administrative skills to the next level in a dynamic and innovative environment? We are seeking a detail-oriented individual to join our team!
In this fast-paced role, you'll collaborate with our engineering staff and a larger central admin team to keep things running smoothly. You will be the go-to person for providing comprehensive administrative support, from providing support to a technical team and facilitating communication to problem-solving and ensuring top-notch customer service. If you thrive in a setting where no two days are the same and enjoy being at the heart of a bustling, creative team, we want to hear from you!
Please note : While this position will initially be located at Boise City Hall, it will be part of a rotating schedule by location (in Boise).
Essential Functions
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership coaching and / or mentoring to a subordinate group, as needed.
Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices. Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. Catalogs, scans, indexes, develops and reviews many department documents. Performs quality checks to ensure they are imaged and indexed correctly into the city's document imaging system.
Provides comprehensive administrative support to the department or team, including online research, scheduling meetings and calendar support, and assisting with coordination of supply requests and travel arrangement tasks.
Facilitates effective communication within the team and with external stakeholders through email, phone, and in-person interactions. Performs primary front desk support and backup.
Enters and maintains data in computer systems and performs data analysis as required. Provides document and process tracking and follow-up.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
- High school diploma or equivalent and
4 years of experience providing administrative support duties for a unit or functional group supporting business operations or
an equivalent combination of education and experience.
Knowledge of :
Ability to :
communicate effectively in the English language at a level necessary for efficient job performance; and
perform all essential functions as assigned by an authorized employee, supervisor and / or manager with or without reasonable accommodation.
Preferred Knowledge, Experience, And Training
Special Requirements
Applicants must be able to pass :
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare :
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans :
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program :
Alternative transportation incentives.
Paid Leave - City employees receive generous paid leave :
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability :
Long Term Disability insurance at no cost to you
Other optional benefits :
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details
Please select which answer best describes your highest level of education.
Do you have 4 or more years of experience providing high-level administrative support for a group or team?
What is your experience level with Microsoft Office Suite (Word, Excel, Outlook, etc.)?
Please share your experience in providing support for a team that works on engineering, infrastructure, or technical projects.
Required Question
Salary : $500
