What are the responsibilities and job description for the Finance Operations Coordinator position at City of Boise?
The Finance Operations Coordinator coordinates daily operations of the Finance department, ensuring efficient processes, compliance with city policies, and execution of departmental priorities. Collaborates across departments to support initiatives, manage the ERP system access and upgrades, and maintain financial reporting tools. Provides support during peak workload periods or staff shortages. This position works under limited supervision.
Bachelor’s degree in finance, economics, accounting or related field and four years of experience performing duties such as budget development, strategic planning and financial reporting in a complex organization, collaborating with various stakeholders as a business partner to accomplish organizational goals and objectives, including financial and econometric modeling, or an equivalent combination of education and/or experience.
Knowledge of:
Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
- Collaborates with stakeholders across the organization to execute departmental priorities and improve financial processes.
- Manages ERP system access requests, upgrades and issue resolution. Serves as a liaison for IT help tickets and prioritization. Coordinates with the IT department on disaster recovery, continuity of operations plans (COOP) and technology security initiatives.
- Provides support during departmental vacancies, turnover and peak demand periods to mitigate disruptions.
- Supports Finance department operations, including purchase requisitions, invoice payments and budget preparation and monitoring.
- Oversees finance document retention and coordinates Public Records Requests (PRRs) according to city guidelines.
- Acts as a subject matter expert for process mapping software, reporting tools and documentation/training efforts.
- Oversees the department’s internship program, fostering development opportunities for future finance professionals.
- Serves as a point of contact with Human Resources on personnel-related matters, including job descriptions and pay grade evaluations.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Bachelor’s degree in finance, economics, accounting or related field and four years of experience performing duties such as budget development, strategic planning and financial reporting in a complex organization, collaborating with various stakeholders as a business partner to accomplish organizational goals and objectives, including financial and econometric modeling, or an equivalent combination of education and/or experience.
Knowledge of:
- large municipal Enterprise Resource Planning (ERP) systems
- application and data mining tools
- techniques and methods used in financial analysis and sound business practices
- the inter-relationship between budget and accounting or other financially related groups
- governmental budgeting theories and practices
Ability to: - analyze financial data, draw conclusions with skills in effective business writing and prepare clear and concise reports
- work with people across the organization in order to facilitate work (i.e., obtain information and research issues), obtain buy-in, coordinate work, and communicate to complete numerous special analyses and projects
- establish and maintain effective working relationships with department staff and other City of Boise employees; present information effectively to both small and large groups
- communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
Preferred Knowledge, Experience, And Training
Experience performing highly complex financial planning functions in the public sector.
A high level of proficiency in the Microsoft Office suite, specifically Excel and Publisher.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Salary : $72,000 - $80,500
