What are the responsibilities and job description for the Police Clerk - Part Time position at City of Bolivar?
GENERAL SUMMARY OF DUTIES
Performs a wide variety of responsible and complex administrative support work for the Police Records Section of the Bolivar Police Department requiring extensive computer work and considerable judgement in interpreting and applying laws, policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Performs a variety of tasks associated with maintaining accurate police records in various computer databases including operating a computerized Records Management System (RMS) to enter, update, search and retrieve data and information regarding cases, incidents and other related matters; prepares various printouts for police staff as necessary and verifies information on reports.
- Responsible for answering Department phone. Directing calls include forwarding calls to 911.
- Assist walk-in traffic at the front counter.
- Processes incoming reports, tickets and case reports. Ensures all documents are accurate and sent to the appropriate court in a timely manner.
- Release reports per Missouri Sunshine Law.
- Complete file checks as requested from other Agencies and the military for employment.
- Enters summons into RMS.
- Responsible for obtaining and entering case dispositions in RMS.
- Responsible for DWITS entry.
- Bicycle registrations.
- Operates various data entry, search and retrieval applications for the tracking of report information, property, evidence and Police Department equipment.
- Utilize appropriate computer word processing applications to track information and/or compose letters, news releases, forms, reports and other materials from copy, rough draft or scratch.
- Maintains records of subpoenas received by employees of the Police Department; testifies in court as required.
- Attends departmental or outside agency training to maintain appropriate certification as required.
- Logs property and evidence into the Property Room.
- Receives, stores and provides for the final disposition of any property or evidence seized by the Police Department as assigned; this includes interpreting and following proper guidelines for packaging and storing evidence and ensuring the proper chain of custody is followed and sufficiently documented.
- Performs other work as assigned by the Chief of Police, Lieutenant or designee.
IMPORTANT FUNCTIONS
- Operate copy, fax machines and scanners.
- Attends various seminars conferences, workshops and other trainings for professional development purposes.
ESSENTIAL MENTAL ALERTNESS REQUIREMENTS
- Work in a constant state of alertness and safe manner
- Ability to perform tasks involving high levels of cognitive function and judgment
- Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position
- Ability to take prompt and appropriate response to operating conditions
- Ability to work in an unfatigued state
- Ability to accurately gauge lengths of time and distance
- Ability to quickly store and recall instructions in one’s short-term memory
- Ability to concentrate
- Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms
- Demonstrate caring, committed and concerned attitude about safety
QUALIFICATION REQUIREMENTS
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
EDUCATION AND TRAINING
- Requires a minimum of 2 years’ experience in a multi-task, high public contact work environment.
- Possession of 60 semester credit hours from an accredited college or university in Criminal Justice, Law Enforcement, Office Systems, Business Administration or related area.
- Any combination of education and experience that would provide the incumbent with the necessary knowledge, skills and abilities.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of modern office practices and procedures; accurate grammar, spelling, punctuation and Standard English usage; business correspondence formats; record keeping and filing system methods; basic math as necessary for various statistical reports.
- Read, interpret, explain and apply a variety of information often of a complex nature, including applicable laws, department procedures, records and reports.
- Utilize sound judgement and maintain a high degree of confidentiality.
- Accurately prepare and maintain records and reporting requiring attention to detail.
- Type accurately at a rate of approximately 45 words per minute.
- Utilize computer software applications such as word processing, spreadsheets, and database with an emphasis on using customized databases such as police RMS and MULES, maintaining a high level of integrity.
- Follow and communicate verbal and written instructions effectively.
- Welcome and deal effectively and courteously with associates, outside agencies and citizens.
- Perform effectively as a member of a team in carrying out the City’s stated mission and philosophy.
- Ability to present an overall professional image.
PHYSICAL REQUIREMENTS
- Performs bending, sorting and reaching to both ground level and overhead.
- Push, pull and occasionally lift and carry up to 20 pounds.
- Operate a computer keyboard and/or a mouse.
- Hold and grip objects.
LICENSING AND CERTIFICATION
- Ability to obtain and maintain state certification as a MULES terminal operator as required by departmental assignment.
- Ability to obtain and maintain Notary certification with the State of Missouri as required by department assignment.
- Valid Missouri Driver’s License and must remain insurable under the City’s liability insurance policy.
MISCELLANEOUS REQUIREMENTS
- Position is subject to working a variety of shifts, including weekends and holidays due to 24-hour/7 days a week departmental operation.
