What are the responsibilities and job description for the Grants Analyst position at City of Boynton Beach?
Conduct administrative operations of citywide grant programs. Works with the Grants Manager to ensure the City is operating in compliance with laws and regulations as required by federal, state, local granting agencies.
Supports the coordination, planning, and preparation of grant proposals, assist with funding applications for various departments; prepares necessary documentation to substantiate funding requests. Researches viable grant opportunities and assists the Grants Manager with grant applications.
Maintains specialized grant database and systems for recording and tracking grant proposals, awards, performance, and related statistical information; ensures all grant correspondence, files, reports, and tasks are recorded and regularly updated. Sets up project goals, reports, and other required tasks and deliverables in the grant database.
Perform a range of routine duties to include accounting, financial, compliance and administrative functions in support of programs and projects funded by grants. Reconciles grant financial records with general ledger; prepares/reconciles monthly/quarterly reports as-needed. Prepares grant related journal entries.
Provides information and assistance to the public related to grant programs, procedures, forms, or other issues; responds to questions and complaints; research problems and initiates problem resolution. Attends meetings as needed. Provides administrative and technical support to the Grants Manager, finance team and other city departments. Assists with special projects as needed.
Exercises sound independent judgement and works within established guidelines with little or no direct supervision.
ADDITIONAL FUNCTIONS
Liaison between the city, community organizations, and residents to identify needs related to community development and affordable housing for low-income residents including subrecipient activities and income certification.
Performs general/clerical tasks, which may include answering telephone calls, greeting visitors and making copies.
Provides assistance to other employees or departments as needed; provides backup coverage in absence of other departmental staff members.
Performs other related duties as required.Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or closely related field; and
supplemented by two (2) years previous experience and/or training that includes public grant coordination; grant writing; grant accounting, research;
or
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Must possess and maintain a valid Florida driver’s license.
Minimum qualifications for education and experience must be met before consideration of the following preferred qualifications.
PREFERRED QUALIFICATIONS
Previous grant administration with a municipality or other government agency.Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Able to prepare accurate and thorough written reports.
Understands and accurately follows brief oral and written instructions on moderately complex matters. Possesses effective speaking skills in a variety of situations.
Establishes and maintains harmonious relationships with supervisors, peers, customers, owners and tenants, City officials, city departments, other governmental and regulatory agencies, and the public as needed.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).
Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
Salary : $60,000 - $65,000
