What are the responsibilities and job description for the Police Records Management Technician position at City of Brainerd/Brainerd Public Utilities?
JOB
This is a union position that performs a variety of intermediate to skilled administrative support services in the operation of the Police Department’s Records Unit. Work is performed under the general supervision of the Police Records Management Lead and Police Administrative Supervisor. Performs other duties as apparent or assigned.2025 Hiring Range: $25.32 - $28.21 per hour depending on qualifications.2025 Pay Range: $25.32 - $30.14 per hour.*2025 Performance based pay opportunity: Up to $33.75 per hour.*The City of Brainerd utilizes a performance-based pay system as noted above. Our system provides an opportunity for additional pay steps based on merit. Contact the HR Department if you would like to learn more about our system.
EXAMPLE OF DUTIES
Initial point of contact for customer service during regular business hours; prioritizes and filters incoming calls; directs public to appropriate personnel, department, or resource; provides general information and direction; Maintains visitor logs and meeting room schedule. Prepares, edits, and proofreads a variety of documents including memos, letters and other documents specific to the department. Transcribes verbatim recordings which may contain violent, graphic, and/or sensitive content.Enters and/or verifies data for accuracy, completeness, and appearance; Assigns Uniform Crime Coding for data entry, retrieval and dissemination; Finalizes incident reports with status, date and disposition. Compiles and processes case files for prosecution and dissemination to other agencies, ensuring all necessary components are present and accurately completed. Monitors ongoing case status and ensures that files are processed in accordance with established levels of priority.Receives and processes a variety of applications and permits; receives and disseminates department correspondence; Receives, processes and logs court notifications and cancellations; Receipts incoming funds and prepares cash deposits of department specific funds; may participate in collection of unpaid parking fines.Enters and verifies NCIC (National Crime Information Center) “hot file” records. Compiles data for background checks for various licensure, employment, and permits, including retrieval and dissemination of Criminal History data in accordance with BCA policy.Receives and responds to information requests, retrieving and disseminating data in accordance with federal and state data privacy laws and policies. Redaction of video that may contain violent, graphic, and/or sensitive content. Receives, logs, maintains, and releases a wide variety of property & evidence.May assist in technical training for other records staff.Performs other duties as apparent or assigned.
SUPPLEMENTAL INFORMATION
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and reaching with hands and arms and occasionally requires standing, walking, , stooping, kneeling, crouching, pushing or pulling and lifting; work requires close vision, distance vision, ability to adjust focus and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, assembly or fabrication of parts within arm’s length, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
This is a union position that performs a variety of intermediate to skilled administrative support services in the operation of the Police Department’s Records Unit. Work is performed under the general supervision of the Police Records Management Lead and Police Administrative Supervisor. Performs other duties as apparent or assigned.2025 Hiring Range: $25.32 - $28.21 per hour depending on qualifications.2025 Pay Range: $25.32 - $30.14 per hour.*2025 Performance based pay opportunity: Up to $33.75 per hour.*The City of Brainerd utilizes a performance-based pay system as noted above. Our system provides an opportunity for additional pay steps based on merit. Contact the HR Department if you would like to learn more about our system.
EXAMPLE OF DUTIES
Initial point of contact for customer service during regular business hours; prioritizes and filters incoming calls; directs public to appropriate personnel, department, or resource; provides general information and direction; Maintains visitor logs and meeting room schedule. Prepares, edits, and proofreads a variety of documents including memos, letters and other documents specific to the department. Transcribes verbatim recordings which may contain violent, graphic, and/or sensitive content.Enters and/or verifies data for accuracy, completeness, and appearance; Assigns Uniform Crime Coding for data entry, retrieval and dissemination; Finalizes incident reports with status, date and disposition. Compiles and processes case files for prosecution and dissemination to other agencies, ensuring all necessary components are present and accurately completed. Monitors ongoing case status and ensures that files are processed in accordance with established levels of priority.Receives and processes a variety of applications and permits; receives and disseminates department correspondence; Receives, processes and logs court notifications and cancellations; Receipts incoming funds and prepares cash deposits of department specific funds; may participate in collection of unpaid parking fines.Enters and verifies NCIC (National Crime Information Center) “hot file” records. Compiles data for background checks for various licensure, employment, and permits, including retrieval and dissemination of Criminal History data in accordance with BCA policy.Receives and responds to information requests, retrieving and disseminating data in accordance with federal and state data privacy laws and policies. Redaction of video that may contain violent, graphic, and/or sensitive content. Receives, logs, maintains, and releases a wide variety of property & evidence.May assist in technical training for other records staff.Performs other duties as apparent or assigned.
SUPPLEMENTAL INFORMATION
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and reaching with hands and arms and occasionally requires standing, walking, , stooping, kneeling, crouching, pushing or pulling and lifting; work requires close vision, distance vision, ability to adjust focus and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, assembly or fabrication of parts within arm’s length, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Salary : $25 - $28