POLICE RECORDS TECHNICIAN

Salary : $55,536.45 - $71,091.38 Annually

Location : City of Brea-Civic Center

Job Type : Full-Time

Job Number : 2025-00011

Department : Police

Opening Date : 02 / 12 / 2025

Closing Date : 2 / 26 / 2025 5 : 00 PM Pacific

Description

There is currently one (1) full-time vacancy.

The eligibility list established from this recruitment may be utilized to fill future full-time or part-time vacancies.

To perform a wide variety of general clerical and data entry duties required to process and maintain police department records; to receive incoming and make outgoing telephone calls; to assist the public and police personnel by providing accurate factual information, and perform related duties as assigned. When assigned as the Court Liaison : to also assist the court and district attorney personnel by providing accurate factual information.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Police Records clerical series. Positions in this classification are flexibly staffed and are normally filled by advancement from the Police Records Clerk level, or, when filled from the outside, require prior experience performing clerical support for a police department. Appointment to the Police Records Technician level requires that the employee be performing the full range of duties for the classification and meet the qualification standards for the classification. A Police Records Technician is expected to perform assigned duties with only occasional instruction or assistance, and work is normally reviewed only upon completion. Adequate performance at this level requires thorough knowledge of police department records, policies and procedures. This position is subject to rotation with the Court Liaison assignment.

When assigned as the Court Liaison

Works independently at the North Justice Center in Fullerton and is a communication bridge between the police department and court. The position is subject to rotation with other records positions.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level police records personnel, and police supervisory or management personnel.

May exercise technical supervision over Police Records Clerk positions.

Examples of Duties

Essential job functions may include, but are not limited to, the following : (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)

Process, type, file, record and retrieve a wide variety of police records, reports, forms, memos, letters, complaints and court documents involving information of a confidential nature.

Assemble and type material from, rough drafts, and verbal instructions; correct errors in grammar, punctuation and spelling.

File various types of documents, records and reports by alphabetical, numerical, and subject matter classification.

Operate a computer terminal to obtain or extract pertinent data.

Assist sworn field personnel by searching records and requesting information from other law enforcement agencies in conjunction with field investigations being carried on by department personnel.

Respond to questions, complaints, and requests from the public in accordance with departmental procedures; exercise judgement and effectively communicate with and elicit information from the public.

Compile, tabulate, record, type and check statistical data and prepare related reports.

Correct errors in grammar, punctuation and spelling.

Work evenings, weekends, and holidays, as required.

When assigned as the Court Liaison

Maintain current court calendars, spreadsheets, case status, and phone lists required for court appearances.

Accept or refuse all subpoenas for police department personnel and documents.

Respond to questions, complaints, and requests from district attorney, police department, judge / commissioner, victim / witness, public defender and court staff, as well as the public, in accordance with departmental procedures.

Click here for additional information on the Police Records Technician job description.

Typical Qualifications

Experience and Education

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position.

A typical combination is :

Experience

One year of increasingly responsible police clerical experience comparable to that of a Police Records Clerk in the City of Brea.

Education

Equivalent to the completion of the twelfth grade including or supplemented by specialized clerical courses.

Licenses and Certificates

Possession of a valid driver's license issued from the California Department of Motor Vehicles.

Supplemental Information

TO BE CONSIDERED

If you are interested in this outstanding opportunity, please visitto submit a City of Brea electronic employment application.

Electronic applications will be accepted until 5 : 00 p.m. on Wednesday, February 26, 2025 Applicants are encouraged to apply early. Resumes cannot be accepted in lieu of a City of Brea employment application. The City of Brea cannot accept responsibility for notifying candidates of incomplete applications. It is the candidate's responsibility to make sure the application is properly submitted.

THE SELECTION PROCESS

Shall consist of two phases : (If you should need assistance in completing the employment application or in participating in the selection process, please notify Human Resources prior to the filing deadline or as soon as possible).

Phase One - Application Review : The first phase of the selection process shall be a detailed review and appraisal of each candidate's application. Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the next phase of the selection process. No weight shall be assigned to this phase of the selection process.

Phase Two - Written Exam : Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the next phase of the recruitment process. Candidates who receive a minimum score of 70% on this phase may be invited to the next phase of the recruitment.

Phase Three - Oral Appraisal Interview : Candidates who receive a minimum score of 70% on this phase shall have their name placed on the Eligibility List for Police Records Technician. Eligibility Lists are generally valid for one year. Once the list is established, the Police Services Department may conduct follow-up assessments.

Prospective candidates must successfully complete a thorough background review. Upon a contingent offer of employment, prospective candidates must successfully complete a medical examination and provide proof of legal work status. All new employees will be fingerprinted as apart of the employment process and a criminal history check will be conducted with the Department of Justice and Federal Bureau of Investigation.

THE CITY OF BREA RECRUITS, PROMOTES, AND HIRES WITHOUT REGARD TO RACE, COLOR, RELIGION, PHYSICAL DISABILITY OR CONDITION, GENETIC INFORMATION, SEX, SEXUAL ORIENTATION, AGE OR NATIONAL ORIGIN, EXCEPT IN THOSE SPECIFIC INSTANCES WHEREBY A BONA FIDE OCCUPATIONAL QUALIFICATION DEMANDS OTHERWISE. THE CITY OF BREA HIRES ONLY UNITED STATES CITIZENS OR LAWFULLY AUTHORIZED ALIENS.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Brea offers a comprehensive benefit package for eligible employees and their dependents for the Brea City Employees' Association (BCEA) members, including :

SALARY RANGE : Composed of eleven (11) steps. Merit step increases are based on satisfactory performance.

RETIREMENT : Membership in CalPERS. Classic CalPERS members will be enrolled in the 2% @ 55 retirement formula and pay the employee's 7% share. New CalPERS members, or returning CalPERS members with a break in service greater than six months, will be enrolled in the 2% @ 62 retirement formula and will be required to pay 50% of the normal CalPERS cost (currently 6.25%). The City does not participate in Social Security; however, employees pay the cost to participate in Medicare.

HEALTH INSURANCE : The City provides up to $1,550 per month towards health insurance for employee and dependents through the CalPERS Health Benefit program. Alternatively, there is a $325 medical opt out payment for employees who are insured outside the City's insurance coverage.

GROUP INSURANCE PROGRAMS : Available to eligible City employees and qualified dependents. These programs include dental, vision, supplemental life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS : Available where employees use pre-tax salary to pay for regular child care, adult dependent care and / or medical expenses.

RETIRMENT SAVINGS ACCOUNT : The City offers a voluntary 457 (b) Deferred Compensation Plan for an additional tax-deferred savings option.

WELLNESS REIMBURSEMENT : Up to $500 per fiscal year to be paid out second pay in July for employees who are on payroll on July 1.

BILINGUAL PAY : $100 per month for eligible languages in addition to English.

TUITION / CERTIFICATE REIMBURSEMENT : Employees are eligible for tuition reimbursement / certificate reimbursement based on their bargaining group.

HOLIDAYS : Twelve (12) designated holidays provided per year.

GENERAL LEAVE : Employees shall earn and accrue vacation and sick leave time based on their bargaining group.

UNIFORM ALLOWANCE : Employees under the eligible classifications shall earn a lump sum uniform allowance up to $700 per fiscal year.

For a more detailed overview of the benefits, review the Memorandum of Understanding at : Click on the links under General Employees Unit.

Did you retire from an agency under the California Public Employees' Retirement System (CalPERS)?

Please indicate your years of experience performing clerical or administrative support work :

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

Do you have experience performing clerical support work within a public safety or law enforcement agency?

Are you available to work rotating shifts, including nights, weekends, irregular hours and holidays? This is required for this position.

Have you ever been disqualified during the background process for any position within a law enforcement agency? If yes, please explain and include the law enforcement agency, date, and reason provided. If no, please indicate No.

Please select which position(s) you are interested in :

Required Question

Salary : $55,536 - $71,091