Inventory Coordinator

Summary

The Inventory Coordinator is charged with the responsibility of safeguarding the City's inventory at the Central Warehouse to protect against shrink, obsolescence, and to maintain the physical structure and environment. Responsible for the perpetual inventory including a bar code system which helps controls inventory levels, accuracy of items received and issued and automates the physical counting of individual items.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Receive and issue items from inventory while adhering to automated inventory controls and procedures;
• Sorts and places materials on racks, shelves, or in bins according to predetermined sequence such as size, type, style, color, or product code. Marks materials with identifying information;
• Maintains the overall organization and appearance of the warehouse, paying special attention to stock rotation, par levels and shelving arrangement, to protect against shrink, obsolescence, and to maintain the physical structure and environment;
• Maintains sufficient stock levels, and prepares purchase orders to reorder inventory items when needed;
• Operational responsibility for the computerized perpetual inventory system which includes an electronic bar code system, docking stations, label printing, management reporting and uploading of transaction to the City's accounting system(s);
• Maintains and updates departmental databases related to work orders and minimum material standards;
• Works with department superintendents to pre-order materials for capital projects;
• Obtains competitive quotes, maintains various purchasing files, enters purchase orders, and coordinates meetings with vendors;
• Maintains internal controls in all areas supervised; adheres to segregation of duties; and makes recommendations for improvements as necessary;
• Promotes positive relationship with all City departments and maintains effective working relationships with City personnel;
• Delivers products to City departments;
• Coordinates and schedules annual warehouse inventory count in connection with City's annual audit, and
• Coordinates daily operational duties for the Part Time Central Warehouse Attendant.

Supervisory Responsibilities

Supervises department personnel, including assigning and reviewing work, and training.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school graduation or its equivalent required and Associates degree preferred; Governmental purchasing experience preferred; computerized perpetual inventory system and bar code inventory management experience required; two or more years of supervisory experience preferred.

Knowledge Of

Governmental purchasing laws, rules regulations and procedures, especially as they apply to municipalities; management principles; inventory management and controls; budgeting principles and procedures; computers; and standard office practices and procedures.

Skill/Ability To

Operate computers, including word processing and spreadsheet software; establish and maintain effective working relationships with vendors and city personnel; excellent interpersonal and communication skills, both verbal and written; and read and understand manuals, policies, and other documents.

Certificates, Licenses, Registrations

Valid Texas driver's license.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to operate office equipment, including telephone and computer keyboard, reach with hands and arms, and talk and hear. The employee frequently is required to stand and walk. The employee is required to operate a forklift and may be required to lift and/or move objects weighing up to 50 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee has frequent contact with other employees in the assigned department, and frequently interacts with employees outside of the department, and must remain calm and professional in tense, emotionally charged, and stressful situations. The employee may face difficult and stressful situations and may be required to work under time pressures to meet deadlines, to perform multiple tasks simultaneously, to change tasks frequently, to perform tedious and exacting work, and to work closely with others as part of a team. The noise level in the work environment is usually moderate.

All offers of employment shall be made contingent upon the successful completion of pre-employment background and other screenings, as determined by the City of Brenham. Depending on the requirements of the position, the following background and pre-employment screening(s) may be conducted:

• Criminal Background


• Driver's License History


• Drug Screening


• Physical


• Respirator Medical Evaluation


• Skills Testing for Required Skills/Job Duties


• Employment Verification


• Reference Checks


• Public Safety Background Investigation


• Verification of Education