Accounting Clerk/AR

Position Summary

This is a responsible position accountable for accounts receivable for the City of Brentwood as well as various reconciliations and special project activities. Work involves responsibility for processing, verifying and recording financial data. Work assignments typically consist of segments of the accounting process and require considerable independence, initiative professional skill and judgment. Work is performed within the framework of established procedures under the direct supervision of the Finance Director.

Principal Duties and Responsibilities

The following duties, responsibilities and expectations are not necessarily limited to the following, and are not enumerated in any particular order or priority. At any particular time the frequency or duration with which one or more of the following specific duties is performed may vary widely.

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

• Posts revenues by verifying and entering transactions form lock box and local bank deposits.
• Creates invoices according to City policies, procedures, and practices.
• Mails invoices to customers within 30 days of due date.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Finance Director.
• Collaborates with the Finance Director to reconcile accounts receivable monthly.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Finance Director in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Coordinates the application process for Liquor licensing, Liquor license renewals and collects payment for the same.
• Relays changes of information to appropriate staff.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes finance/accounting and organization mission by completing related results as needed.
• Oversee Business License processing in conjunction with the Planning & Development department.
• Performs other related duties as assigned.

Knowledge Skills and Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with citizens/customers.
• Excellent organizational skills and attention to detail.

Minimum Requirements – Education, Certification, and Experience

• High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting preferred.
• At least two years of Governmental accounting are preferred but not required.

Preferred Qualifications – Education, Certification, and Experience

1. Governmental accounting experience.

Work Environment

· The majority of work is performed in a normal office environment with little exposure to excessive noise, dust temperature, etc.

· While performing the duties of this job, the employee is regularly required to sit and operate a personal computer or calculator for long periods of time.

· Required to use hands and arms to operate other office machines.

Job Type: Full-time

Pay: $24.19 - $25.84 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Work Location: In person

Salary : $24 - $26