What are the responsibilities and job description for the Police Records Specialist position at City of Brighton?
Starting hiring salary - $23.64 to $25.06 hourly
PLEASE COMPLETE THIS QUESTIONNAIRE AND SUBMIT ALONG WITH YOUR APPLICATION
DEFINITION:
Perform a variety of police support services duties including complex clerical functions, public contact duties and some dispatch functions within the Police Department. These duties include answering phones, making, and providing copies of records, handling, and balancing U.S. Currency, speaking on a police radio, entering police records, compiling statistics, and responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures and exceptional internal/external customer service. This position must work well independently and with teams made up of employees from other divisions.
The Specialist exemplifies the characteristics of a collaborative, innovative and resilient work culture and along with the leadership team, models the appropriate behavior to create and maintain a resilient work culture within the department.
This is an essential position in shift work environment. Employees must be able to work rotating shifts. Shifts are typically 10 hours Work schedule is 4/10s of varying shifts (including swings, weekends, and holidays).
The full salary range for this position is stated above. The starting range of pay is dependent on the qualifications and experience of each individual candidate.
SUPERVISON EXERCISED AND RECEIVED:
This position reports directly to the Records Supervisor. This position does not typically supervisor other employees but may provide direction, coaching and guidance to less tenured/experienced employees or volunteers when supervisor is absent.
EXAMPLES OF ESSENTIAL RESPONSIBILITIES AND DUTIES:
• Administer and maintain complete, accurate, current, and confidential police records for the Brighton police Department.
• Assists the public, departmental personnel, and representatives from other agencies in obtaining police related information.
• Answer and respond appropriately to Police Department telephones and transfer the calls to the appropriate person and or department.
• Monitors police radio and transmits a variety of information to police officers and other agencies and departments as needed,
• Maintains emergency call-out lists.
• Operates computer terminals, inputs and retrieves a variety of law enforcement data and information.
• Processes police reports; disseminates copies to appropriate authorities; updates or prepares appropriate records; cross-files records; logs tickets.
• Releases reports to citizens, businesses and other government agencies following the Colorado State Statutes regarding records release.
• Enters data into the Department's RMS system. Conducts a variety of queries against the system which searches for data errors and duplication and then cleans up those errors.
• Enters, stores, and retrieves police records on police networks, to include NCIC, CCIC and CRIS systems, proofread entries for accuracy.
• Receives and accounts for fees, bonds, and service charges.
• Must be at work and ready to start at your scheduled time.
• Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Working knowledge of computer skills, general office procedures and equipment including computer keyboard, operation and utilization of Google and Microsoft Office programs, such as Word and Excel.
Ability to:
• Learn and follow police department and City of Brighton policies, procedures, and practices.
• Type at a rate of a minimum 45 WPM.
• Follow complex written and verbal instruction.
• Speak clearly and concisely.
• Organize and prioritize workload to meet critical deadlines.
• Work alone or as part of a team.
• Use independent judgment and discretion with highly confidential tasks, assigned objectives and implementing department/division operations, service, and programs.
• Uses initiative and judgment in planning for and carrying out assignments.
• Work under stressful circumstances, think clearly, and act quickly with frequent interruptions and changing priorities in emergencies and stressful situations while maintaining a high level of professionalism and ability to deliver effective services.
• Maintain confidentiality in accordance with Federal, State, and local policies and procedures.
• Adapt to changes in work, including hours of work.
• Establish effective working relationships with officers, supervisors, co-workers, other agency personnel, and the public.
• Listen well and communicate effectively orally and in writing with various audiences.
EDUCATION AND TRAINING
Required:
• High school diploma or equivalent supplemented by specialized administrative training.
• At least one (1) years’ experience in a position involving substantial public contact.
Preferred:
• At least one (1) years’ experience in an administrative role
• Possession of a Colorado Certified Records Network master certification1
1Advanced certification for this position
PHYSICAL REQUIREMENTS
• Ability to perform sedentary/light physical work, and to lift 20 pounds and to frequently lift and carry 25pounds.
• Ability to see and read instructions, and characters on a computer screen.
• Ability to sit for long periods of time.
• Ability to stand, walk, sit, ride, climb, bend, kneel, crawl, twist, reach, grasp, push, pull and perform similar body movements.
• Ability to talk and hear in person, by telephone and two-way radio.
• Possesses hand/eye/foot coordination adequate to use transcribing and computer equipment, pen, and paper to take notes, and to operate a vehicle.
SPECIAL REQUIREMENTS
• Cannot have been convicted of a felony or disqualifying misdemeanor as per NCIC/CCIC policy.
• Ability to pass a polygraph/voice stress analysis and a thorough background check, including CVSA (deception analysis), background examination including local records check and fingerprints through CBI/FBI
• Possession of a valid Colorado driver's license with good driving record.
• FEMA IS-700 and ICS-100 are required to be completed within 6 months of hire.
PLEASE COMPLETE THIS QUESTIONNAIRE AND SUBMIT ALONG WITH YOUR APPLICATION
DEFINITION:
Perform a variety of police support services duties including complex clerical functions, public contact duties and some dispatch functions within the Police Department. These duties include answering phones, making, and providing copies of records, handling, and balancing U.S. Currency, speaking on a police radio, entering police records, compiling statistics, and responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures and exceptional internal/external customer service. This position must work well independently and with teams made up of employees from other divisions.
The Specialist exemplifies the characteristics of a collaborative, innovative and resilient work culture and along with the leadership team, models the appropriate behavior to create and maintain a resilient work culture within the department.
This is an essential position in shift work environment. Employees must be able to work rotating shifts. Shifts are typically 10 hours Work schedule is 4/10s of varying shifts (including swings, weekends, and holidays).
The full salary range for this position is stated above. The starting range of pay is dependent on the qualifications and experience of each individual candidate.
SUPERVISON EXERCISED AND RECEIVED:
This position reports directly to the Records Supervisor. This position does not typically supervisor other employees but may provide direction, coaching and guidance to less tenured/experienced employees or volunteers when supervisor is absent.
EXAMPLES OF ESSENTIAL RESPONSIBILITIES AND DUTIES:
• Administer and maintain complete, accurate, current, and confidential police records for the Brighton police Department.
• Assists the public, departmental personnel, and representatives from other agencies in obtaining police related information.
• Answer and respond appropriately to Police Department telephones and transfer the calls to the appropriate person and or department.
• Monitors police radio and transmits a variety of information to police officers and other agencies and departments as needed,
• Maintains emergency call-out lists.
• Operates computer terminals, inputs and retrieves a variety of law enforcement data and information.
• Processes police reports; disseminates copies to appropriate authorities; updates or prepares appropriate records; cross-files records; logs tickets.
• Releases reports to citizens, businesses and other government agencies following the Colorado State Statutes regarding records release.
• Enters data into the Department's RMS system. Conducts a variety of queries against the system which searches for data errors and duplication and then cleans up those errors.
• Enters, stores, and retrieves police records on police networks, to include NCIC, CCIC and CRIS systems, proofread entries for accuracy.
• Receives and accounts for fees, bonds, and service charges.
• Must be at work and ready to start at your scheduled time.
• Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Working knowledge of computer skills, general office procedures and equipment including computer keyboard, operation and utilization of Google and Microsoft Office programs, such as Word and Excel.
Ability to:
• Learn and follow police department and City of Brighton policies, procedures, and practices.
• Type at a rate of a minimum 45 WPM.
• Follow complex written and verbal instruction.
• Speak clearly and concisely.
• Organize and prioritize workload to meet critical deadlines.
• Work alone or as part of a team.
• Use independent judgment and discretion with highly confidential tasks, assigned objectives and implementing department/division operations, service, and programs.
• Uses initiative and judgment in planning for and carrying out assignments.
• Work under stressful circumstances, think clearly, and act quickly with frequent interruptions and changing priorities in emergencies and stressful situations while maintaining a high level of professionalism and ability to deliver effective services.
• Maintain confidentiality in accordance with Federal, State, and local policies and procedures.
• Adapt to changes in work, including hours of work.
• Establish effective working relationships with officers, supervisors, co-workers, other agency personnel, and the public.
• Listen well and communicate effectively orally and in writing with various audiences.
EDUCATION AND TRAINING
Required:
• High school diploma or equivalent supplemented by specialized administrative training.
• At least one (1) years’ experience in a position involving substantial public contact.
Preferred:
• At least one (1) years’ experience in an administrative role
• Possession of a Colorado Certified Records Network master certification1
1Advanced certification for this position
PHYSICAL REQUIREMENTS
• Ability to perform sedentary/light physical work, and to lift 20 pounds and to frequently lift and carry 25pounds.
• Ability to see and read instructions, and characters on a computer screen.
• Ability to sit for long periods of time.
• Ability to stand, walk, sit, ride, climb, bend, kneel, crawl, twist, reach, grasp, push, pull and perform similar body movements.
• Ability to talk and hear in person, by telephone and two-way radio.
• Possesses hand/eye/foot coordination adequate to use transcribing and computer equipment, pen, and paper to take notes, and to operate a vehicle.
SPECIAL REQUIREMENTS
• Cannot have been convicted of a felony or disqualifying misdemeanor as per NCIC/CCIC policy.
• Ability to pass a polygraph/voice stress analysis and a thorough background check, including CVSA (deception analysis), background examination including local records check and fingerprints through CBI/FBI
• Possession of a valid Colorado driver's license with good driving record.
• FEMA IS-700 and ICS-100 are required to be completed within 6 months of hire.
Salary : $49,171 - $67,579
