Assistant Director of Human Resources

Description

JOB SUMMARY

The Assistant Director of Human Resources oversees various programs related to the functional areas of HR including, Training, and Development, Compensation, Talent Management, Employee Relations, Benefits, Administration, Records Management, Unemployment, Workers’, and Leave plans.  In addition to working daily with the HRIS, safety, and administrative matters. The position also assists the Risk and Insurance Administrator as needed in the management of claims. The employee is required to perform all similar or related functions.

ESSENTIAL JOB FUNCTIONS:      

• In partnership with the Director, works to achieve  goals  using  available resources; plans and organizes workloads and assignments; trains, motivates and evaluates assigned staff. Serves as an Ambassador to the City of Brookhaven

• Works in collaboration with the Director of planning and implementing human resource (HR) programs; researches and recommends strategies for recruiting, training,  and benefits administration
• Oversees the Training and Development area for the City by identifying, developing, and presenting training sessions for staff. Will partner with external vendors on related training that has been identified for staff; provide training that supports our vision, diversity, equity, inclusion, and belonging initiatives, as well as supervisory professional development.
• In partnership with City Managers, identifies training needs and coordinates and/or delivers applicable training to the employee population
• Will lead the employee relations activity to include the performance management system and annual process, introductory performance appraisals, and staff development.
• Will work in partnership with the enterprise’s supervisory and management team on the preparation and administration of identified performance and disciplinary related matters to include the performance improvement plans as identified.
• Responsible for responding to the HR departments GA open records request and partnering with others to obtain needed information in order to comply with the Act.
• Will partner with the Benefits Specialist and Director on the benefits enrollment process for new hires and annual open enrollment
• Will work with the team to oversee the City’s Health and Wellness initiatives, incentives, and monthly recognitions, reporting and tracking of data
• Collaborates with the HR team members in the Talent Management process – will be assigned the recruitment and retention activities for selected positions, which may include, writing job descriptions, job summaries, and job announcements, maintaining the applicant tracking software, participation in on-site and vendor-sponsored job fairs, creation of promotional materials and brochures that support the recruitment process
• As part of the Talent Management full continuum cycle will be responsible for the conducting the City’s General Orientation sessions and ensures a full onboarding process with respective departments
• Will conduct and manage tracking and trends for the exit interview process by conducting 1:1 exit interview sessions, preparing departmental reports, and completing the quarterly diversity, equity, inclusion, and belonging reports along with the EEO and other government reports
• Assists in the compensation program, monitors, and records annual performance evaluations, and works with managers on revisions and action plans as necessary
• Recommends new approaches, policies, and procedures to effect continual improvements in the efficiency of the department and services performed
• Will work with the Benefits Specialist to ensure timely and accurate processing of all leave of absence requests and disability paperwork:  medical, personal, disability, workers’ compensation, and FMLA
• Administers the tuition reimbursement program and tracks activity and payments
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures; initiates any action necessary to correct deviations or violations.
• Communicate with the director, co-workers, other departments, and their personnel, vendors, the public, outside organizations, and other individuals as needed to coordinate work activities, review the status of work, exchange information, or resolve problems.
• Will assist the Director of Human Resources with HR matters and projects, will serve as the point of contact in the absence of the Director
• Performs other related duties as required or assigned

Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in human resources, Business, or a related field from an accredited college or university; master’s degree in related field a plus
• Minimum of Five (5) years of professional experience in Human Resources; with at least (3) three in a management role and a minimum of (1) one year as an Assistant Director of above; including at least (1) one year of experience in Public government or non-profit arena with a keen understanding of business operations
• Prior experience supporting a law enforcement or similar entity such as Fire, EMS, Military or Healthcare first responders a plus
• Bi-Lingual in Spanish a plus
• Solid experience functioning as a Business Partner a must; familiarity with organizational structure and design
• Experience developing organizational policies and procedures
• Solid knowledge and experience in general HR practices and principles with a full continuum in Employee Relations, Talent Management, and Benefits Administration including 3^rd party vendor management and various retirement plans
• Strong communication skills are a must including; facilitation, writing, and listening
• Experience in Training and Development as a Presenter or Facilitator; with proven skill in designing and developing PowerPoints and Training platforms
• Minimum of 3 years’ experience conducting workplace investigations
• Familiarity and experience preparing standard Federal, State, and Local Reports
• Familiarity and experience working with Diversity, Inclusion, Equity, and Belonging Plans as well as EEO reporting requirements
• HR Certification, Fluent in Spanish, Public Government, and Risk Management Experience a plus. 

Knowledge, Skills, and Abilities:

• Ability to serve successfully as an HR Business Partner to all departments
• Knowledge of human resources management, practices, and administration
• Ability to communicate with people in potentially stressful situations,  and to consistently meet daily, weekly, and monthly deadlines; ability to establish and maintain an effective working relationship with employees, other departments, and the public; ability to communicate effectively, orally and in writing
• Ability to make independent decisions and execute critical thinking during complex situations
• Ability to maintain decorum, discretion, and manage sensitive, confidential, and proprietary information on a regular basis
• Skilled in written and oral communication
• Skill and proficiency in various computer applications, especially MS Word, Excel, PowerPoint, Outlook, Email, and Internet to include search engines and research
• Solid proficiency in operating daily with HRIS
• Ability to manage multiple competing priorities, meet tight deadlines, and handle high telephone and email volumes
• Ability to represent the City and the department in internal and external meetings; including presentations to Mayor and City Council

Salary : $85,000 - $105,000