What are the responsibilities and job description for the Executive Services Assistant (City Manager's Office) position at City of Bryan?
The City of Bryan is accepting applications for Executive Services Assistant. The position performs a wide variety of complex, responsible, and confidential administrative duties in direct support of executive management staff within the City Manager’s Office.
Hiring Pay Rate
$18.00-$22.00/hour (depending on qualifications)
Responsibilities
- Responds to telephone, e-mail, or in-person inquiries for the City Manager’s Office from citizens, City Council, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
- Composes, types, reviews, and edits a variety of correspondence, reports, memoranda, presentations, forms, invitations, and other documents often of a highly sensitive and confidential nature.
- Assists with maintaining department calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed.
- Processes invoices and other Executive Services expenses.
- Processes payments for specific projects and/or departments as required.
- Assists executive management staff with special projects and other related duties as needed.
- Takes and prepares minutes for various boards, committees, and commissions.
- Conducts and composes various studies, surveys and other special projects as needed.
- Performs records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (Laserfiche), and ensuring compliance with records retention guidelines.
- Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
- Relieves the Executive Services management team of routine administrative and clerical details as needed.
- May be required to coordinate and/or attend various meetings and functions for public and/or employee participation, and assists with preparations as needed.
- Provides backup assistance for Office Coordinator and works closely on daily tasks.
- Responds regularly and promptly to work.
Minimum Qualifications
Required:
- High School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.
- Must possess at least 4 years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.
- Must possess a Class C driver’s license.
Preferred:
- Additional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in office administration.
- Experience directly supporting executive-level staff and/or managing an office.
- Certified Administrative Professional (CAP)
Equivalent combinations of education, experience, certification, and training may be considered.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $18 - $22