What are the responsibilities and job description for the ADMINISTRATIVE ANALYST II (Z) position at City of Burbank, CA?
Definition
Tentative examination dates for this recruitment:
Week of 4/21/25 - Blind application and supplemental scoring
Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.
The Management Services Administration Section is looking for an Administrative Analyst II who will report directly to the Director and lead a variety of department-wide projects such as compilation of the budget, quarterly reports, work program, and performance indicators. This person will also prepare human resources data and reports for the Executive Team, including timeliness statistics related to employee evaluations and Workers’ Compensation rate information. The position is also responsible for special projects such as Citywide insurance renewals, drafting and revising human resources policies, and assisting the Labor Relations section with salary and benefit surveys. Finally, this position is the key lead for the City’s Employee Appreciation Week activities, including coordinating daily activities during the week and the employee breakfast.
An ideal candidate will have excellent data analysis (Excel) and writing skills, be a self-starter and able to work with little direction, build excellent working relationships with employees at all levels of the organization, and demonstrate careful judgement and sensitivity around confidential information.
Under direction, to perform or coordinate a variety of routine and complex administrative, operational, research, financial, and analytical tasks and projects; and perform related work as required.
Essential Functions
Conducts research and analysis; prepares written reports; assists with the preparation of and may give presentations to a variety of audiences, including but not limited to the City Council; assists with the implementation, evaluation and development of proposed and existing policies, procedures, and practices, including routine personnel policy; prepares budgets or coordinates budget preparation, monitors expenditures, and may assist with development, implementation and monitoring of performance measurements; reviews and analyzes legislation and writes legislative correspondence; responds to departmental and citizen inquiries; may assist with or develop, implement, and monitor contracts; may assist with or prepare applications for and monitor grants; may conduct community outreach or coordinate community programs; may supervise, train, or evaluate employees; may make effective recommendations regarding promotion, transfer, and disciplinary action, up to and including termination; may serve as staff to elected officials; drives on City business.
Minimum Qualifications
Employment Standards:
Knowledge of principles and practices of public administration, governmental budgeting, and fiscal management; principles and practices of sound personnel management and supervision; research methods and analytic techniques; applicable federal, state, and local laws and legislation and the legislative process; principles and practices of public speaking; modern office methods and procedures; spelling, grammar, and punctuation.
Skill in operating modern computers and related software; understanding and accurately following oral and written instructions; exercising independent judgement and making decisions based on standard policy and procedures.
Ability to conduct research, analyze data, and problem solve; prepare budgets or coordinate budget preparation and analyze complex financial and budgetary statements and reports; effectively coordinate projects; prepare written reports and related documents; make effective oral presentations; communicate effectively, both orally and in writing; effectively manage and motivate employees; review and evaluate employees’ job performance and make recommendations for development; establish and maintain effective working relationships with supervisors, fellow employees, the public, and outside agencies; work independently using appropriate initiative to prioritize and meet multiple deadlines receive confidential information and maintain confidentiality; be well organized, reliable, and detail-oriented.
Education/Training: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combination includes, but is not limited to graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, or a work-related field, and one year of experience in administrative, budget, or personnel analysis. NOTE: A master’s degree from an accredited college or university in public administration or work-related field may be substituted for six months of experience.
License & Certificates: A valid California Class "C" driver's license or equivalent at time of appointment. All required licenses and certificates must be maintained throughout employment in this classification.
Supplemental Information
None.
This is an unrepresented job title that is a Z-Group (Unrepresented Mid-Manager) title
The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits: https://www.burbankca.gov/web/management-services/employee-benefits
Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here: https://www.burbankca.gov/web/management-services/benefits-summary-sheets
Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.
