SENIOR SECRETARY

Salary : $57,380.70 - $79,100.06 Annually

Location : Burbank, CA

Job Type : Full-Time

Job Number : 25OCP-1

Department : All City Departments

Opening Date : 01 / 01 / 2025

Definition

NOTE : We are continuously seeking qualified candidates for Senior Secretary across all City departments through this ongoing recruitment process. Candidates who pass all qualifying phases (minimum qualification review, written examination, and / or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary, contingent upon when vacancies arise.

Any candidate who withdraws, fails to appear, or fails at any part of the testing process, will be subject to the 90-day waiting period for re-application for this position. Candidates will be removed from the ongoing candidate pool six (6) months from the dates of placement in the pool.

Under general direction, to perform a variety of confidential and complex secretarial and clerical duties for a division manager or full-time elected official; to supervise clerical staff; and to do related work as required.

Essential Functions

Performs various clerical duties of a complex nature, including typing, filing, bookkeeping and processing forms; composes, types, and proofreads a variety of reports, letters, memos, and charts; researches, compiles and analyzes data for a variety of projects and reports; takes and transcribes dictation; takes verbatim and sense minutes of meetings and prepares official minutes; oversees maintenance of division records and files; assists the public and responds to program and procedural inquiries; coordinates and arranges meetings; operates calculator, word processor and other office equipment; may operate radio equipment; may operate a computer terminal to enter, modify, or retrieve data; assists in the preparation and administration of the division budget; supervises, trains and evaluates employees; implements and assists in developing policies and procedures related to assigned function; may serve as office manager.

Minimum Qualifications

Employment Standards :

Knowledge of modern office methods, procedures and equipment; English usage, spelling, grammar, and punctuation; basic arithmetic and accounting methods; municipal organization; principles of sound supervision.

Ability to organize and maintain record keeping systems; plan and direct the work of others; operate a variety of office equipment, including word processor and computer terminal; work independently and exercise judgment and initiative in performing duties; communicate effectively, both verbally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, and the public; take shorthand / stenotype dictation at a speed of 90 words a minute or transcribe from dictation equipment accurately and quickly; type accurately from clear copy at a speed of 50 net words per minute.

Education / Training : Three years of recent secretarial or cleric work, including one year in a responsible supervisory or specialized capacity and high school graduation or equivalent.

Supplemental Information

A valid California Class "C" driver's license or equivalent may be required at time of appointment.

This job title is represented by the Burbank City Employees' Association (BCEA)

The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits : https : / / www.burbankca.gov / web / management-services / employee-benefits

Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here : https : / / www.burbankca.gov / web / management-services / benefits-summary-sheets

Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.

I understand that all requested information must be furnished on the application itself. Resumes and / or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I do not provide information on my application under Education, Experience, and / or License and Certificates sections that I meet the minimum qualifications for the position I am applying for, I will be deemed "not qualified" and may not proceed in the recruitment.

OCP Senior Secretary - A certified typing certificate showing the ability to type 50 net words per minute must accompany application to be considered. By clicking "Yes" I am aware that I must have a typing certificate submitted prior to the closing date. If typing certificate is not submitted prior to the closing date, I will be disqualified from the process.TYPING CERTIFICATE REQUIREMENTS. TYPING CERTIFICATES MUST BE CERTIFIED FROM A GOVERNMENT AGENCY, BUSINESS COLLEGE, TEMPORARY AGENCY, PUBLIC SCHOOL, OR OTHER VERIFIABLE AGENCY AND DATED WITHIN ONE YEAR FROM THE LAST DAY TO APPLY. NET WORDS PER MINUTE MUST BE STATED ON THE CERTIFICATE. ONLINE TYPING CERTIFICATES ARE NOT ACCEPTED.PLEASE NOTE : Any certificate you have submitted with a previous application is not kept on file. You must submit the new certificate by mail, in person, by fax, or by email to the CityJobs email address (CityJobs@BurbankCA.gov) in PDF format.)

OCP - Should a position become available, please specify your preferred department in which you would like to work.

• Water & Power
• City Attorney
• City Clerk
• City Council
• City Treasurer
• City Manager
• Financial Services
• Community Development
• Information Technology
• Fire Department
• Parks and Recreation
• Management Services
• Library
• Police Department
• Public Works
• All Departments

OCP - How many years of experience do you have, in the past five years, in secretarial or cleric work?

OCP - How many years do you have supervising employees?

Required Question

Salary : $57,381 - $79,100