Accountant

Job Title:            Accountant

Department:      Finance               

Division:             Accounting

Classification:    Non-Exempt

Reports to:         Finance Director

Salary: $31.72 - $33.33

INTRODUCTORY STATEMENT                       

This is a junior professional level position within the Finance Department that reports directly to the Finance Director. The position has primary responsibility for the handling of City receipts and/or disbursements and the performance of a variety of other related duties that provide support in presenting accurate accountability of the City financial position.

This position is a full-time non-exempt position with employee benefits including Medical, Dental, Vision, Life Insurance, Disability, among other employee voluntary benefits. City of Cartersville offers a 2% multiplier Pension Plan through GMEBS.

DUTIES

ESSENTIAL JOB FUNCTIONS

1.     Maintains various subsidiary ledgers, system applications, and spreadsheets and reconciles to the financial statement balances for all City funds.

2.     Prepares spreadsheets and posts miscellaneous activities to the general ledger (i.e., payroll withholdings.)

3.     Maintains basic accounting function for all City funds.

4.     Posts activities to general ledger from various system applications.

5.     Assist in annual budget process.

6.     Assist in the preparation and satisfaction of the annual external/internal audit requirements. Including preparing annual financial reports.

7.     Records journal entries for all financial entities

8.     Prepares monthly financial statements for assigned departments.

9.     Coordinates with other agencies and departments on grant administration.

10.  Assists accounting clerks as assigned and/or needed.

11.  Reconciles various bank statements monthly.

12.  Prepares spreadsheets and posts miscellaneous activities to the general ledger (i.e., fleet maintenance fuel charges, interest distributions, and payroll withholdings.)

13.  Composes and types correspondence, checks, and other miscellaneous forms.

14.  Files all records and correspondence as needed.

15.  Processes bi-weekly payroll, payroll tax and disability deposits for all departments of the city.

16.  Prepares and mails quarterly 941 and annual 945 refinement report as well as annual W-2’s, 1099’s, and other miscellaneous documents.

17.  Calculates and pays sales tax and state withholding taxes on a monthly basis.

18.  Troubleshoots employee timekeeping errors, works with employees and managers to correct errors and ensures accuracy of hours and codes.

19.  Verifies and audits hours-entry on a bi-weekly basis. Finalizes all payroll reports and uploads files for transfer of money to bank for positive pay and direct deposit, and to the retirement investment accounts.

20.  Other related duties as assigned.

NON-ESSENTIAL ELEMENTS

Performs other related duties as assigned.

JOB FACTOR SPECIFICATIONS

Job Requirements

1.      A bachelor’s degree in accounting or related field and a minimum of 4 years of experience. Prefer fund accounting in a similar environment, (government fund accounting preferred) or an equivalent combination of education and experience.

2.      Knowledge of and ability to practically apply accounting theories, principles and practices.

3.      Ability to operate calculator, computer and other standard office equipment with proficiency.

4.      Ability to compose correspondence.

5.      Ability to handle cash and checks.

6.      Ability to use own initiative and judgment

7.      Ability to maintain confidentiality.

8.      Knowledge of standard accounts payable functions.

9.      Knowledge of basic payroll accounting.

10.  High proficiency in Excel

11.  Credit and criminal background check at time of hire.

Difficulty of Work

Work is performed in accordance with generally acceptable accounting principles and procedures as established by the AICPA (American Institute of Certified Public Accountants). Employee uses judgment in selecting and applying the appropriate guidelines or procedures. The work consists of duties involving several related steps, processes and methods. These duties require consideration of factors and conditions that are usually apparent, applicable and readily verified.

Responsibility

The employee typically works independently and uses initiative in carrying out recurring assignments. The director provides additional instructions concerning work in progress usually when the work assignment is unusual and presents unfamiliar situations or calls for the employee to make significant deviations from instructions or established procedures. Work is normally reviewed upon completion for accuracy and compliance through the monthly trial balance by the Finance Department. Work may also be spot checked on an infrequent basis.

Personal Work Relationships

Work relationships are with other employees within the city to provide information and clarify or explain procedures regarding deposits, expenditures and other departmental procedures. Frequent contact with other agencies, businesses or the public usually to give or receive accounting information.

Physical Effort and Work Environment

Work is sedentary office work normally sitting with occasional walking, standing and lifting of light books or files. Ability to use hands and arms to operate office equipment and a computer keyboard.

Please fill out your application here: https://www.cityofcartersville.org/hr

Pease submit a letter of interest and resume to Human Resources at HR@cityofcartersville.org or in person at 1 N. Erwin St. Cartersville, GA 30120. Please direct any questions to Human Resources 770-387-5685. 

The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.