Human Resources Specialist I

General Description

The Human Resources Specialist is responsible for providing assistance to human resources customers and assisting in the administration of human resources functions. This position also assists in the coordination of human resources activities, such as employment, compensation, benefits, training, and employee services. The Human Resources Specialist exercises considerable discretion for independent decisions based on technical or professional knowledge.

Examples of Essential Functions

Provides administrative and customer support of the human resources functions. (60%)

• Provides customer service, including reception for human resources customers, answers incoming calls and responds to general inquiries.
• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
• Coordinates records management programs including document imaging and personnel records and retention.
• Maintains records of benefit plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Prepares and files reports of accident and injuries for the City.
• Assists supervisory and non-supervisory employees with employee relation issues, performance evaluations and documentation in order to stay within good HR practice and employment law.
• Assists in the completion of investigations, research and prepare document(s) and report(s) in the management of employee relation issues (e.g. employee performance, complaint resolution and conflict).
• Assists in the implementation of the compensation structure, including the completion of wage surveys, job analysis and evaluation.

• Acts as a resource to all hiring managers to assist in the recruiting and hiring process to identify staffing needs, job duties, qualifications and skills.
• Confers with management and supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
• Develops and revises job descriptions based on the job evaluation and analysis or feedback from others.
• Develops and places job posting on applicable job boards, both internal and external.
• Recruits, screens, and schedules interviews of internal and external candidates for open positions. Arranges travel and lodging for out-of-town applicants.
• Coordinates and conducts reference, background and drug screening for candidates based on requirements of the position.
• Initiates contact with qualified candidates for specific job openings.

Additional Duties and Responsibilities (5%)

• Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.
• Follows safe working practices and has a working knowledge of safety practices and procedures.
• Assists in the research and completion of organization-wide projects including but not limited to the development of Policies and Procedures, Employee Handbook and Employee Engagement.
• Assists in the completion of exit interviews of employees upon transfer or separation.
• Verifies and processes monthly billing statements from vendors.
• Participates in department meetings, staff meetings and other related activities.
• Adheres to laws, regulations and policies of the City and of the assigned Department. Follows instructions provided by Department Director or their designee.
• Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.
• Maintains, preserves, retains and disposes of public records pursuant to FS Chapter 119.

The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.

• Work Environment: This position primarily performs the duties in an office environment. The noise level in the work environment is moderate and consistent with an office environment.
• Physical Demands: The primary functions require prolonged periods of time sitting at a computer, and using hands to handle or feel. Occasionally this position will stand, walk, bend and drive. In addition, this position may be required to occasionally lift and carry up to twenty-five (25) pounds with or without assistance of another person or utilization of lifting equipment. This position is regularly required to use vision, speech and hearing, with or without assistive devices.
• Equipment/Tools and Technology Used: This position utilizes the following tools and equipment while performing the duties of the job: Desktop computer, desk phone, desktop scanner, copier, fax, printer and city vehicle.
• Employee Infection/Exposure Risk Classification: Category III: Employee performs tasks that involve no exposure to blood, body fluids or other potentially infectious materials (OPIM). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid, or to be potentially exposed in some other way. Tasks that involve handling of implements or utensils, use of public or shared bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge, Skills and Abilities:

• Knowledge (basic level) of local, state and federal regulations affecting work.
• Knowledge of legal requirements and government reporting regulations affecting human resources functions.
• Knowledge of the principles and practices of public personnel management.
• Knowledge of recruitment and selection regulations and practices.
• Knowledge of basic supervisory practices and procedures.
• Knowledge (intermediate level) of Central Square/NaviLine or similar utilities and work management software.
• Skill in effectively dealing with the public and other agencies in a courteous, tactful and impartial manner.
• Ability to conduct interviews of prospective employees.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to operate a motor vehicle.
• Ability to maintain confidential information.
• Ability (basic level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel.
• Ability to support the mission statement of the City of Casselberry: Committed to protect and enhance the quality of life within its community.
• Ability to support the core values of the City of Casselberry.
• Ability to support the vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government.

Supplemental Information

Emergency Management Role

(These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as assigned.)

The City of Casselberry offers a competitive salary and a comprehensive benefits package.

Medical Insurance: The City of Casselberry contributes significantly toward employee health insurance premiums. Dependent coverage is available at an additional cost, with a portion covered by the City. Employees who meet certain wellness criteria, including non-tobacco use and biometric screenings, may qualify for health insurance discounts.

Dental Insurance: We offer both DHMO and PPO dental plans.

Vision Insurance: Vision coverage is available through an optional plan.

Voluntary Benefits: Optional group discount plans are available for:

• Short-term disability (STD)
• Accident/critical illness, and cancer insurance
• LegalShield services

• Voluntary life insurance with accidental death and dismemberment (ADD)
• Paid long-term disability is provided after one year of employment.

Retirement:

• 401a Plan: The City contributes 10% of an employee’s salary.
• 457 Deferred Compensation Plan: The City matches 100% of an employee’s voluntary contribution, up to 4% of their annual salary.
• Roth

Paid Time Off:

• 11 paid holidays per year (10 hours per day)
• Paid annual leave and sick leave
• Paid bereavement leave, jury duty leave, and military leave

Education & Professional Development:

• Education reimbursement after one year of employment
• Tuition reimbursement up to $2,400 annually
• Certification incentives

• Employee recognition and appreciation programs
• Professional development opportunities
• Probationary increases
• 2% residency incentive pay for Casselberry residents
• Wellness Health Incentive Program

The City of Casselberry is an equal opportunity employer, a veteran preference provider, and a drug-free workplace.