What are the responsibilities and job description for the Cash Management Technician position at City of Charlottesville, VA?

Salary : $48,713.60 - $58,656.00 Annually

Location : Charlottesville (22902), VA

Job Type : Regular Full-Time

Job Number : 241200032

Department : City Treasurer's Office

Opening Date : 01 / 14 / 2025

Closing Date : 1 / 31 / 2025 5 : 00 PM Eastern

Bargaining Unit : N / A

General Summary

Contribute to the financial health of the City through professional collection, processing and investments of revenue. The City Treasurer's Office is seeking a qualified candidate to join our team as a Cash Management Technician who is highly motivated and who strives for success by demonstrating Charlottesville's Core Values of Commitment, Integrity, Respect, Innovation, and Collaboration.

The preferred hiring amount is between $23.42 - $28.20 an hour ($48,713.60 - $58,656.00 Annually) Starting offer is based on applicable education, experience, and internal equity. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education / training opportunities.

For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https : / / www.charlottesville.gov / 1047 / Employee-Benefits.
The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

The fundamental reason this classification exists is to provide responsible management and financial reporting, payroll, and other accounting processes within the Treasurer's Office; coordinate assigned activities with other departments, outside agencies, and the general public; account for all revenues and disbursements for the City of Charlottesville; and perform a variety of responsible accounting assignments requiring independent judgment in the recording, disposition, and maintenance of a large volume of information and records.

Essential Responsibilities and Duties

Works independently to perform assigned tasks with minimal supervision;

Uses knowledge and skills to make procedural decisions, and acts as an advisor to other departments on banking and reconciliation issues;

Batches, sorts, separates, date stamps, arranges, files, and distributes batches, and other materials;

Audits files, documents, and other printed materials for completeness and accuracy;

Corrects errors and adds missing information to files or documents by computer or manual methods;

Compiles monies received from property tax, assessments, and cash receipts into an organized system;

Prepares bank deposit according to state auditor mandates; Practices sound internal controls;

Retrieves information from files, documents, and other sources of data to answer questions from other employees, the public, or other agencies; as well as prepare complex financial reports;

Demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service;

Resolves problems involving cash, overpayments, refunds, and receipts.

Education, Experience and Skills

Minimum Qualifications :

Any combination of education and experience equivalent to graduation from high school, supplemented by courses in business or accounting.

At least two years of experience in an office environment, specializing in accounting, cash handling, or general banking.

Preferred Qualifications :

Associate's Degree or higher in Business Management or other equivalent coursework preferred.

Skills : Advanced knowledge of standard word processing, spreadsheet, and database programs, such as Microsoft Outlook, Word, Excel, Access; Understanding of information systems and the ability to access and analyze information; Prepare clear and concise financial reports; Experience with SAP or other accounting software applications; Knowledge of sound internal controls.

Physical Conditions & Additional Information

Standard work environment.

Work contacts include direct supervisor, other department members in the Treasurer's Office, employees of other City departments, Charlottesville City Schools, and local banking representatives.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and / or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE :

Vacation :

3.09 hours accrued biweekly0 -

3.85 hours accrued biweekly3 -

4.62 hours accrued biweekly5 -

5.40 hours accrued biweekly10 -

6.16 hours accrued biweekly15 -

6.93 hours accrued biweekly20 -

7.70 hours accrued biweekly25 years

Sick :

4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

Holidays :

14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE :

Aetna Medical -

Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire :

HMO : $0 premium for employee only coverage

POS 1 : Employee-only premium of $36.28 per biweekly pay

POS 2 : Employee-only premium of $13.02 per biweekly pay

Dependent coverage is available but the cost of the premium is not subsidized.)

Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

Dental (Delta Dental)

No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

Diagnosis and Preventive100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

Primary$50 deductible, 80 / 20

Prosthetic & Complex Restorative$50 deductible, 50 / 50

1,500 maximum annual benefit

1,000 Orthodontic Benefit

MetLife Vision Plan : Optional

Employee only coverage : $2.50 bi-weekly; Dependent coverage also available at differing rates.

Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life :

Two times annual salary (paid by the City)

Optional supplemental life available for employee, spouse, dependents (paid by employee)

AFLAC : Optional

Cancer / accident / short term disability / intensive care insurance (paid by employee)

Long Term Disability

Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT : The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

Pension :

Choose from two options :

A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that : the Defined Contribution retirement plan is the only plan available for Library employees)

Supplemental :

Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS :

Flexible Spending Accounts :

Health Care Expenses

Dependent Care Expenses

Parking / Mass Transit Expenses

Parking Subsidy of $50 per month

Wellness Programs :

Gym Reimbursement Program

Monthly On-Site Nurse and Annual Flu Shots

Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

Weight Watchers at Work

Bike Commuter Program :

Reimbursement of up to $20 per month for reasonable bike commuting expenses

Employee Assistance Program :

A variety of confidential, personal professional services for you and your family available 24 hours a day.

Tuition Reimbursement Program :

Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

Do you have ANY combination of education and experience equivalent to graduation from high school, supplemented by college level courses in business or accounting?

Yes; I have a combination of education and work experience equivalent to a High School Diploma.

Yes; I have a High School Diploma.

Do you have an Associate's Degree, or higher, in Business Management or other related field?

How many years of experience do you possess in an office environment, specializing in accounting, cash handling, tax collections, or general banking?

No experience.

Less than two years.

Two to less than three years.

Three years to less than five years.

Five years or greater.

Please select in which areas you possess experience. (Check ALL that apply; must be verifiable with reference to your application.)

Accounting

Cash Handling

General Banking

Tax Collections

None of the above

Briefly describe your experience in accounting, cash handling, tax collections, or general banking. If none, write 'none.'

Do you have experience with SAP or other accounting software applications?

If you answered "Yes" to Question #6, please indicate the software(s) below. If no, please write 'none.'

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

Required Question

Salary : $48,714 - $58,656

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