Erosion & Sediment/VSMP Program Manager

The City's Erosion & Sediment/VSMP Program Manager performs responsible administrative and complex technical work administering and managing the city’s Erosion and Sediment (E&S) Control and Virginia Stormwater Management Program (VSMP), ensuring compliance with state, federal and local codes. Works under limited supervision and reports to the City Engineer.

The preferred hiring range for this position is between $78,194.65 - $97,743.35 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. 

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visithttps://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option.  While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description.  The City retains the discretion to add to or change the duties of the position at any time.

• Manages, interprets, and enforces program compliance of the Erosion and Sediment (E&S) Control Program and the local Virginia Stormwater Management Program (VSMP).
• Reviews complex construction plans for compliance with standards and engineering principles, makes recommendations on engineering plans, and approves all E&S Control and Stormwater Management plans or agreements. 
• Coordinates and leads preconstruction meetings. Reviews and enforces Stormwater Pollution Prevention plans (SWPPPs) for private and public development for compliance with regulations, effectiveness of plans, approving needed modifications during and post construction, and providing guidance to stakeholders on pollution prevention principles, measures, or procedures.
• Reviews plats and deeds for all projects and developments subject to the VSMP for conformance with State and Local Code to ensure maintenance and access is adequately provided for and recorded in lands records via a Stormwater Management Maintenance Agreements. Performs associated deed research.
• Responsible for issuance of land disturbing permits and processing/release of E&S and stormwater bonds for construction projects; tracks and organizes data and records of active land disturbing permits, construction projects, site inspections, inspection reports, corrective action and resolution of non-compliance, site photos, status of various projects, etc.; works with the City Attorney’s office on related matters.
• Coordinates site stabilization and resource conservation plans with developer's designer and/or City's project manager to ensure protection of adjacent properties and watercourses; investigates and identifies illicit discharges from construction sites to the City’s stormwater system and watercourses within the City.
• Serves as a liaison with State agency, as well as surrounding jurisdictional authorities and agencies on regulatory requirements and performs reporting of related data to City staff and State regulatory agencies. Tracks E&S and VSMP financials and ensures proper percentages are remitted to stage agency; monitors collection of fees and ensures proper distribution of funds to State office. 
• Maintains all stormwater management facility maintenance agreements, inspects, and ensures proper operation and maintenance of stormwater management facilities post construction and reviews owner inspection reports for facility upkeep.
• Manages the development and implementation of E&S/VSMP inspection software. 
• Supports the municipal separate storm sewer system (MS4) permit program.
• Monitors the Department of Environmental Quality (DEQ) website for legal or other enforcement action taken. Develops policies and SOPs to ensure alignment with requirements, works with other City departments on updating policies to conform with changing regulations. Coordinates with other departments on best practices for non-regulated activities (Parks/Utilities).
• Supervises, assigns and reviews work, coaches, trains, and evaluates performance of assigned staff. Recommends, hires, selects, and administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. 
• Ensures that subordinate staff have the proper resources needed to complete assigned work and provides technical expertise to staff.
• Oversees the E&S and SWM inspection program during construction. Ensures coverage of all required inspections, including during unexpected events.
• Tracks and maintains all E&S and VSMP related certifications for City inspectors, plan reviews, and administrators.
• Provides technical assistance to residents, site designers, contractors, developers, and City staff.
• Prepares and/or reviews various reports, correspondence, and makes presentations for internal and external customers; effectively responds to inquiries from the public regarding related activities.
• Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and reliable attendance.

Other Duties:

• Performs additional duties to support operational requirements as apparent or assigned.

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Bachelor’s degree in engineering, environmental science, construction management or related field AND 3 years of work experience in construction management, construction inspection services or regulatory compliance.

• Associate degree/Technical or Trade School degree in engineering, environmental science, construction management or related field AND 5 years of experience in construction management, construction inspection services or regulatory compliance.

• High School diploma or GED AND 7 years of experience in construction management, construction inspection services or regulatory compliance.

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• Previous supervisory experience.

Certifications/Licenses/Other Requirements:

• Within one year of start date obtain the following VA Department of Environmental Quality (DEQ) certifications: E&S Administrator, VSMP Administrator, E&S Inspector and VSMP Inspector.
• Must obtain and maintain a valid Virginia Driver’s License and acceptable driving record according to city criteria.
• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics: 
Job Knowledge:

• Thorough and advanced knowledge of water resource, erosion and sediment and stormwater management practices and principles.
• Thorough and advanced knowledge of the techniques, terminology, design standards, and methods for construction, maintenance, and repair of stormwater management systems.
• Thorough and advanced knowledge of federal, state and local laws, regulations and codes governing construction activities, specifically around Erosion & Sediment and construction and stormwater.
• Thorough knowledge of project management and workflow practices and procedures.

Reading:

• Advanced: Ability to read, analyze, and understand technical plans, data and complex regulations, specifications, and laws. Ability to interpret and incorporate read instructions, materials, professional journals, regulations, and technical information into project planning and management.

Writing:

• Advanced: Ability to organize and develop clear and concise complex written materials such as plan and design of complex projects and documents including idea/inception, research, specifications, drawings, and development. Ability to tailor to specific audiences and explain complex information, compliance, policies, and ideas to various groups.

Math:

• Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement. Applies systematic multi-factor analysis, trend analysis, and other forms of data analysis.

Communication Skills:

• Advanced: Establishes and maintains effective working relationships with co-workers, officials, contractors, developers, and the public. Prepares and presents technical oral reports. Makes recommendations regarding policy development and implementation, communicating complex information to a variety of audiences. May involve support of controversial positions or the negotiation of sensitive issues or important presentations. May include interactions that involve stressful, negative situations requiring significant tact and the ability to diffuse aggressive behavior and reach consensus. Elements of persuasion may be necessary to gain cooperation and understanding. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction. 

Independence and Decision-Making:

• Requires Limited Direction: normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Technical Skills:

• Advanced: High level comprehensive skills and extensive knowledge of E&S and Stormwater principles and operations, and in approaches and systems which affect the design and implementation of major projects and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively. Reviews documents for professional, technical, and content errors, and may be called on to review and revise more complex documents, interpret, and analyze technical and statistical information. Proficiency in Microsoft Office applications, engineering instruments, and departmental software. Skilled in understanding blueprints, project management, planning and preparing designs, estimates, and specifications.

Fiscal Responsibilities:

• Completes research and compiles information for management decisions and operations. May be responsible for monitoring budget/fiscal expenditures for work unit, program, project, or activity. May recommend budget allocations.

Supervisory Responsibilities:

• Supervises, monitors, evaluates, and directs work performance of subordinate employees. Input carries substantial weight or makes decisions on hiring, discipline, and work goals/objectives. Sets program/work objectives and realigns work and staffing as needed.

Other Characteristics:

• Organization and time management skills, sometimes under strict time constraints.
• Works closely with others across department lines.
• Performs multiple tasks simultaneously.
• Constant interruptions and requests for service.
• Frequent change of tasks.
• Work effectively with sensitive and confidential issues and information.
• May require emergency response.
• May be required to work additional hours outside of normal schedule.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Demands:

• Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Occasionally moves about inside the office to access file cabinets, office machinery, etc. 
• Must be able to move around work/construction sites to monitor projects which may require traversing uneven terrain and obstructions, stooping, climbing, crouching, grasping, and reaching.
• Must be able to communicate information and ideas so others will understand.  Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.  

Work Environment:

• Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.    
• Position inspects projects which may have exposure to adverse weather conditions, uneven terrain, moving mechanical parts and traffic movement, fumes/airborne particles, high or precarious places, inadequate lighting and/or near the operation of heavy equipment.
• The noise level is typically moderate but may be loud when conducting site visits.

Salary : $78,195 - $97,743