What are the responsibilities and job description for the Administrative Coordinator I position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Administrative Coordinator I
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
CHES INT BEHAV HEALTHC
Division
CIBH MENTAL HLTH SVC
Requisition Number
2025044
Number of hours worked per week
40
Work Schedule
Monday – Friday
Hours: 8:00am – 4:30pm
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Hours: 8:00am – 4:30pm
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Work Site Location
Chesapeake, VA (224 Great Bridge Blvd.)
Position Driving Requirement
O - Occasional
Pay Grade
GE08
Pay Basis
Semi-Monthly
Advertised Salary
$46,074 – $61,048 Starting salary range
Actual starting rate depends on skills and experience
Job Description
Come join the CIBH team and help us make a difference in lives!
Seeking a motivated, dependable & positive personality for ACT (Assertive Community Treatment).
The Administrative Coordinator must be able to effectively engage with individuals who have a serious mental illness, work in a fast-paced and unpredictable work environment, be highly independent, organized, and pay close attention to detail. The primary goal of this position is to ensure high fidelity to ACT standards as defined by the Department of Behavioral Health and Developmental Services and the Department of Medical Assistance Services.
Seeking a motivated, dependable & positive personality for ACT (Assertive Community Treatment).
The Administrative Coordinator must be able to effectively engage with individuals who have a serious mental illness, work in a fast-paced and unpredictable work environment, be highly independent, organized, and pay close attention to detail. The primary goal of this position is to ensure high fidelity to ACT standards as defined by the Department of Behavioral Health and Developmental Services and the Department of Medical Assistance Services.
Typical Tasks include:
- Monitoring and coordinating the team schedule and preparing monthly staffing schedule, Actively participating and co-facilitating daily team meetings
- Reviewing program BI reports to ensure clinical updates, documentation, and ACT fidelity standards are maintained.
- Receiving, screening, and routing incoming telephone calls to ensure timely response to participant needs. Triaging calls that may be urgent or emergent in nature.
- Serving as a liaison between staff and those supported in the program. Supporting staff both in the office and while in the field.
- Reviewing Electronic Medical as needed to complete the program, state required data, and statistical reports and Collecting medical billing information.
- Providing statistical trend profiles and reports to ensure high fidelity of ACT services.
- Serving as ancillary clinical backup to address emergent needs as determined by the Team Leader and within the scope of this position.
- Performs routine accounting tasks such as processing incoming checks, reviewing invoices and vouchers.
Perform other Duties as assigned.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
#AdministrativeCoordinator
Required Qualifications
Vocational/Educational Requirement:
Requires any combination of education and experience equivalent to a bachelor’s degree in business/public administration, budget/finance administration, management/program analysis, or a closely related field.
Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support and supervision.
Special Certifications and Licenses:
Requires a valid driver’s license and a driving record that is in compliance with City Driving Standards.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Requires any combination of education and experience equivalent to a bachelor’s degree in business/public administration, budget/finance administration, management/program analysis, or a closely related field.
Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support and supervision.
Special Certifications and Licenses:
Requires a valid driver’s license and a driving record that is in compliance with City Driving Standards.
Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
- Demonstrate positive interpersonal communication and effective listening skills
- Function as a member of an interdisciplinary team.
- Work independently with minimal supervision.
- Establish and maintain effective working relationships with colleagues, clients, community partners, and families.
- Demonstrate adherence to strict confidentiality and ethical standards.
- Manage multiple work priorities.
Posting Detail Information
Job Open Date
01/21/2025
Job Close Date
02/28/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Rarely- Less than 1 hour per week.
Handling
Rarely- Less than 1 hour per week.
Fine Dexterity
Rarely- Less than 1 hour per week.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Rarely- Less than 1 hour per week.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Never- Never occurs.
Vision
Frequently- From 1/3 to 2/3 of the time.
Hearing
Frequently- From 1/3 to 2/3 of the time.
Talking
Frequently- From 1/3 to 2/3 of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Copier, scanner, multi-line phone, fax, laptop
Protective Equipment Required
Masks if needed
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Occasionally- Up to 1/3 of the time.
Noisy/Distracting Environment
Rarely- Less than 1 hour per week.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Supervisor can assist when needed.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $46,074 - $61,048
