What are the responsibilities and job description for the Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom) position at City of Chesapeake?
The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge's orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management ( CCMS ) and financial management systems ( FAS ). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one's life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals
Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires an associate's degree or any equivalent combination of education and court experience or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational / education standards, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES :
None
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and / or City-wide emergencies.
Preferred Qualifications
Circuit (CC), General District ( GDC ) or Juvenile Domestic Relations ( JDR ) experience
Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency, including managing competing priorities.
Capable of cross-training within the criminal and civil divisions.
Customer-relations with court related background
Extensive experience all Microsoft products include Excel Technology including CCMS and FAS knowledge
Ability to draft legal documents
Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork
Customer-relations with court related background
Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork
Fast Paced working environment
Experience in coordinating with team staff members
Experience with Data Base Systems
