What are the responsibilities and job description for the Office Specialist position at City of Chesapeake?
The Police Department's Second Precinct is seeking a detailed oriented individual who enjoys providing quality service while ensuring accuracy of all aspects of their job.
A successful candidate will be performing the following administrative functions :
- Performs specialized office procedures such as taking and transcribing dictation or meeting minutes, typing documents, correspondence, technical and statistical reports, data for publication, or coordinating contracts.
- Makes appointments and arranges meetings; answers routine correspondence for supervisor independently; processes mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; assists with special mailings; prepares and distributes information packets; assists with daily operations as directed.
- Establishes and oversees maintenance of files / records for area of responsibility; processes permits; maintains supply / equipment inventory.
- Interacts with other departments, clients / customers, and the public by telephone, radio, or in person; provides information, directs individuals to appropriate personnel, or takes and relays messages, or receives, logs and processes complaints.
- Assists with planning, coordination, and implementation of special events / programs; schedules meetings rooms and appointments and prepares work schedules and agendas.
- Compiles data and prepares specialized reports; assists with presentation of data as directed.
- Performs data entry, filing, faxing, telephoning, photocopying, and / or processing of assigned information.
- Develops and maintains access databases for coworkers; provides assistance with computer software.
- Performs other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires a high school diploma or GED / HSE and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational / education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES :
Requires a valid driver's license and driving record in compliance with City's Driving Standards .
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and / or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
