What are the responsibilities and job description for the Grant Administrator position at CITY OF CHEYENNE?
Job Details
Description
Grant Administrator
JOB TITLE: Grant Administrator
CLASSIFICATION: Non-Exempt
DEPARTMENT: Mayor
SUPERVISOR: Mayor Economic Resource Administrator
SALARY: $58,196 to $69,835 annually
GENERAL JOB DESCRIPTION
The city is seeking a highly motivated and organized Grant Administrator to join our growing team. The successful candidate will be responsible for managing the lifecycle of grants, including compliance monitoring, budget management, and reporting. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders to ensure successful grant administration.
PRIMARY DUTIES AND RESPONSIBILITIES
- Manage Grant Management Software to include creating new grant records and maintaining comprehensive grant files, setting reporting calendar reminders and workflow.
- Track grant-related contracts including eligible expenses/budgets, amendments, and reporting deadlines. Ensure proper utilization of funds and compliance with federal and state regulations.
- Manage the EPA CPRG Planning grant and development of the Sustainability Plan, including public outreach.
- Assist with putting together grant-related legal and council agenda packets.
- Collaborate with other personnel to develop grant budgets and projections and assist with the preparation of grant application packages.
- Maintains the files for all grant related resolutions and contracts.
- Assist in monitoring internal controls of grants and agreements with specified allowable use and grant policies outlined in grant agreements.
- Assist in monitoring internal controls for grants and agreements to ensure accountability and prevent fraud, waste, and abuse.
SECONDARY DUTIES AND RESPONSIBILITIES
- Fosters partnerships and open communication with City departments, outside agencies, and community organizations to achieve shared objectives.
- Assist with communications and public outreach as required by certain grants.
- The role often requires flexibility and the ability to work independently while managing multiple projects simultaneously.
- Perform other duties & responsibilities as necessary.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to prioritize and manage multiple projects simultaneously.
- Ability to analyze, visualize, and communicate complex data sets in simplified formats for reporting and tracking program performance and improvement.
- Ability to prepare comprehensive reports, represent ideas and communicate clearly and concisely, both orally and in writing.
- Ability to work independently with minimal supervision and as part of a team.
- Ability to exercise reasonable judgement in decision making.
QUALIFICATIONS FOR THE JOB
Required:
- Bachelor’s degree in a relevant field or at least three years of experience in grant administration, bookkeeping or related field.
- Experience with grant management, writing or administration.
- Strong written and verbal communication skills.
- Basic knowledge of financial management principles.
- Proficiency in Microsoft Office and database systems.
Preferred:
- More than five years of experience in grant administration, with a focus on managing federal grants.
- Experience working in a non-profit or government setting.
Knowledge of grant compliance and reporting requirements.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain the physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment:
Working closely with others in an office environment utilizing a computer and other office equipment.
I will regularly review, understand, and adhere to the City of Cheyenne Employee Handbook and Rules & Regulations. These documents are located on the city website, under the Human Resources tab, and may be updated annually.
Qualifications
The City of Cheyenne offers the following benefits to Full Time Employees.
Health
Dental
Vision
Life
Pension
Salary : $58,196 - $69,835
