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EXECUTIVE ASSISTANT/SPECIAL PROJECTS MANAGER

City of Clarkston, GA
Clarkston, GA Full Time
POSTED ON 3/23/2025
AVAILABLE BEFORE 5/7/2025

Executive Assistant/Special Projects Manager

JOB SCOPE:
The Executive Assistant/Special Projects Manager provides high-level administrative support to

the City Manager and oversees special projects to enhance the efficiency and effectiveness of

city operations. This role requires exceptional organizational skills, attention to detail, and the

ability to manage multiple priorities in a fast-paced environment. The position serves as a key

liaison between the City Manager’s Office and city departments, elected officials, businesses,

and the community.

MAJOR DUTIES:

  • To support the vision, mission and guiding principles of the City of Clarkston.
  • Manage the City Manager’s calendar, schedule meetings, and coordinate travel
arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the City Manager.
  • Attend meetings, take minutes, and follow up on action items as needed.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Serve as the primary point of contact for internal and external communications to the City
Manager’s Office.
  • Plan, coordinate, and oversee special projects assigned by the City Manager.
  • Conduct research, analyze data, and provide recommendations for policy development and
operational improvements.
  • Track project progress, ensuring deadlines and objectives are met.
  • Collaborate with city departments, external partners, and stakeholders on project
implementation.
  • Maintain accurate records, files, and databases for the City Manager’s Office.
  • Assist in budget preparation, tracking expenditures, and processing invoices.
  • Oversee procurement of office supplies and equipment.
  • Develop and improve office procedures to enhance efficiency.
  • Assist in coordinating community events, public meetings, and city-sponsored initiatives.
  • Respond to public inquiries and provide assistance to residents and businesses as needed.
  • Performs related work as required.


KNOWLEDGE REQUIRED BY THE POSITION:

  • Strong organizational, analytical, and problem-solving skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other

administrative software.

  • Ability to manage multiple priorities and meet deadlines with minimal supervision.
  • Knowledge of municipal government operations and procedures is a plus.


Supervisory Controls: The Executive Assistant/Special Projects Manager works under the general

supervision of the City Manager, who provides broad guidance on priorities and objectives. The

incumbent exercises significant independence in managing daily tasks, special projects, and

administrative functions. Work is reviewed through meetings, reports, and overall effectiveness

in supporting the City Manager’s Office. The employee is expected to use initiative, discretion,

and sound judgment in handling sensitive matters and executing assignments.

Guidelines: Guidelines include, but are not limited to the following: City of Clarkston ordinances,

policies, and administrative procedures, Georgia State laws and municipal government

regulations, City Manager’s directives and strategic priorities, Standard office management and

administrative practices, Governmental ethics and confidentiality policies, Public records and

open meeting laws (as applicable)

Complexity: The Executive Assistant/Special Projects Manager handles a variety of

administrative, project management, and community engagement tasks while managing

multiple priorities and deadlines. The role requires discretion, problem-solving, and the ability to

coordinate complex projects across departments and stakeholders.

Scope and Effect: The Executive Assistant/Special Projects Manager supports the City Manager’s

Office by ensuring efficient operations, effective communication, and successful project

execution. The work directly impacts the city’s administrative functions, policy implementation,

and overall service delivery to residents and stakeholders.

Personal Contacts: Contacts are regularly with city officials, department heads, employees,

residents, businesses, and external agencies.

Purpose of Contacts: Contacts are essential for coordinating projects, providing information,

resolving issues, and ensuring effective communication between the City Manager’s Office and

the community.

Physical Demands: The role is primarily performed in an office setting and requires the ability to

sit or stand for extended periods, operate a computer, and handle standard office equipment.

Occasional lifting of objects up to 25 pounds and attendance at meetings or events outside

regular hours may be required.

Work Environment: The work is primarily performed in an office setting with occasional travel

to meetings, events, or project sites. The role may require extended hours, including evenings or

weekends, to attend city meetings or special events.

Supervisory and Management Responsibility: The Executive Assistant/Special Projects Manager

does not have direct supervisory responsibilities but may oversee and coordinate work with other

administrative staff or project teams as needed. The role requires strong leadership in managing

special projects, ensuring tasks are completed on time, and guiding collaborative efforts across

departments.

MINIMUM QUALIFICATIONS:

Any combination of education and experience providing skill and knowledge for successful job

performance is required. Typical qualifications include:

  • Education: Bachelor’s degree in Public Administration, Business Administration, Political
Science, or a related field. Years of experience may be substituted for minimum education
requirement.
  • Experience: At least 3–5 years of experience in executive support, project management, or a
similar administrative role, preferably within a government or municipal setting.


The Executive Assistant/Special Projects Manager starting pay range will be $60,000 to $70,000
based upon the chosen candidate’s qualifications and experience. The City of Clarkston also
offers an attractive benefits package, including health benefits, retirement plans, and paid leave.
Interested candidates should submit a resume, cover letter, and professional references, via this
online portal:
https://www.cognitoforms.com/CityOfClarkstonGA/EmploymentApplication

This position is open until filled.

EQUAL OPPORTUNITY EMPLOYER:
The City of Clarkston is an Equal Opportunity Employer. We do not discriminate on the basis of
age, gender, race, color, national origin, religion, disability, or any other class or status protected
by law.

IMPORTANT: By submitting your resume online, you hereby authorize the City of Clarkston to
contact, obtain, and verify the accuracy of the information contained in this application from all
previous employers, references, and educational institutions. You also hereby release from
liability the City of Clarkston and its representatives for seeking, gathering, and using such
information to make employment decisions and all other persons or organizations for providing
such information.

You understand that any misrepresentation or material omission made by you on this application
will be sufficient cause for cancellation of this application or immediate termination of
employment if you are employed, whenever it may be discovered.

No unsolicited letters, emails, telephone calls, or in-person submission will be considered in
fairness to other potential candidates for this position.


The City of Clarkston is an Equal Opportunity Employer and a Drug Free Workplace.

Salary : $60,000 - $70,000

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