Project Coordinator

GENERAL STATEMENT OF JOB

This is the first of two levels in the Project Management series. Incumbents plan, recommend, and coordinate the activities of a defined program or project. Responsibilities may include researching and applying for grants; identifying, soliciting, and selecting business partners and opportunities; coordinating efforts with other departments, governmental entities, and community organizations; marketing a program and/or services; compiling and analyzing data; reviewing project contracts for compliance with City and department policy; developing contract language for unique situations; documenting project progress; tracking project budgets; and preparing operational and financial reports.

• PLEASE NOTE: THIS POSITION WILL REMAIN OPEN THROUGH MARCH 5, 2025, OR UNTIL FILLED.*
  
  

Essential Functions

SPECIFIC Â DUTIES AND RESPONSIBILITIES

• Coordinates activities of an assigned program or project which includes planning, recommending, and participating in activities; identifying and soliciting business partners and opportunities; modifying and implementing project contracts; and performing related duties.
• Coordinates and monitors sub-recipients' caseloads, including contracting, site visits, file documentation, performance monitoring, regulatory and spending tracking.
• Monitors, audits, documents, and determines compliance with the U.S. Department of Housing and Urban Development (HUD) rules and regulations.
• Assists in preparation and update of the City's Annual Actions Plan.
• Participates in the analysis of information; identifies issues and discrepancies; projects consequences of proposed actions; formulates recommendations based on findings; implements priorities, work processes, and procedures; and/or trains individuals on established or modified organizational practices and/or procedures.
• Responds to requests for information and provides guidance to other departments, external agencies, the public, and/or other interested parties. Coordinates work with internal and external parties.
• Researches, writes, and monitors grant opportunities, grant compliance, and program requirements.
• Prepares documents and makes presentations to City Council and Council Committees for approval of program activities and related Citizen Participation processes.
• Prepares a variety of operational records and reports; prepares financial reports.Â
• Performs other related work as required.
  
  

MINIMUM EDUCATION AND TRAINING

Education and Experience

• Associate degree in a course of study related to the occupational field.
• Three (3) years of progressive responsibility in area of assignment
• An equivalent combination of education and experience sufficient to perform the job's essential duties.
  
  

License and Certifications

• None.
  
  

Minimum Qualifications And Standards Required

Knowledge, Skills, and Abilities:

Knowledge of

• Project management principles.
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.
• Research methods.
• Contract management principles and practices.
• Customer service principles.
• Advanced practices, theories, and principles related to the area of assignment.
• Recordkeeping principles.
• Computers and related software applications.
  
  

Skill in

• Coordinating and executing multiple tasks.
• Applying Federal, State, and local laws, rules, and regulations.
• Reading, comprehending, and reviewing information related to the area of assignment.
• Analyzing complex information.
• Researching grant opportunities.
• Managing projects.
• Providing customer service.
• Preparing reports.
• Using a computer and related software applications.
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisors, the public, etc. sufficient to exchange or convey information and to give and receive work direction.
  
  

Physical Requirements

Required

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
• Mental Acuity: Making rational decisions through sound logic and deductive processes.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing: Particularly for sustained periods of time.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.