Staff Assistant I PTP

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following: 

• Assists, supports, and facilitates the success of an assigned division through administrative and clerical work; supports a division head or Assistant Department Director.   

• Types, transcribes, and takes dictation for letters, statements, reports, minutes, and other materials; types forms, reports, applications, examinations, and other materials from copy or rough draft.   

• Maintains, organizes, and stores files of high volume and variety; handles documents, reports, and information from designated area or department according to standards and regulations. 

• Composes routine correspondence and special materials from instructions; works with various individuals to meet the clerical needs of the department or area.   

• Develops, creates, and prepares various professional materials needed for assigned department and objectives. 

• Prepares and types reports according to established methods; handles payroll documents, vendor contracts, applications, permits, and other clerical information.  

• Performs detailed clerical work such as posting, tabulating, calculating, checking, and comparing forms and sorting materials according to classification breakdown.   

• Routes paperwork through proper channels.   

• Operates a personal computer and related software including but not limited to word processing, spreadsheets, and electronic mail.   

• Answers the telephone and/or greets the public, responds to inquiries, complaints, and requests, and provides information and assistance to the public or other municipal employees as related to department operations and procedures.   

• Prepares or assists in the preparation of budgets, payrolls, cost, and other data.   

• Performs other duties as assigned. 

Licenses, Certifications, and Equipment: 

A valid State driver's license is required. 

Education and Experience: 

High School Diploma, High School Equivalency Diploma or G.E.D. Certificate AND one (1) year of responsible office staff support work; OR an equivalent combination of education, training, and experience may be considered.    

Knowledge of –  

• Business English, Spelling, and Arithmetic 

• Office practices, procedures, and equipment 

• Record keeping, report preparation, filing methods, and records 

• General office policies and procedures; computers and general office equipment 

Skill in –  

• Organizing work and setting priorities to meet deadlines 

• Completing tasks given both orally and in writing 

• Performing general office and clerical work 

• Make arithmetic computations quickly and accurately 

• Establishing and maintaining strong office relationships 

• Transcribing and taking dictation 

• Operating a computer and related software