Administrative Manager of Vacant Lots

(Title changed from Executive Assistant) Under administrative direction, is responsible for planning, managing, developing work rules, training, coordinating, and administering all activities and personnel of such staff positions as administration, citizen participation, research, and finance, and manages such personnel as are assigned to specific functions in the performance of the necessary duties. Performs other job-related duties as required.A High School Diploma or GED is required. A Bachelor's Degree is required. Four years of full time paid management or administrative experience is required. (Substitution: Two years of experience may substitute for each year of college education lacking. A valid State of Ohio Driver's License is required.HR Duties:

•  Handle all Human Resource functions for the Division of Park Maintenance, including hiring, on boarding, employee relations, discipline and grievance.
•   Oversee the recruitment process, including job postings, resume screening, interviewing and selection of candidates.
• Conduct disciplinary action, investigations and mediations in compliance with company policies and applicable labor laws,
•  Manage employee leave of absence reporting ensuring accurate records and adherence to relevant polices and regulations

Supervision and Leadership:

•  Act as the supervisor for administrative staff, including payroll staff and protest staff within the Division of Park Maintenance
•  Provide guidance, training and support to the administrative team, ensuring their effective performance and professional development.
•  Foster a positive work environment, promoting teamwork, collaboration and a high level of customer service

Reporting and Communication:

•  Prepare and supply weekly and monthly reports to the appointing authority, summarizing key HR and administrative metrics, accomplishments and challenges.
•  Communicate effective with the appointing authority, providing updates, recommendations and responding to inquiries in a timely manner.
•  Prepare well-written reports, memos and correspondence related to HR, payroll and administrative matters

Solution/Detail Oriented:

•  Pro-actively identify and resolve administrative issues, HR/Payroll challenges ensuring compliance with regulations and best practices
• Analyze data, evaluate options and propose solutions to streamline processes improve efficiency and enhance overall effectiveness.
•  Pay meticulous attention to detail when reviewing HR documentation and administrative records

Lead Administrator:

•  Act as the primary point of contact and lead administrator for the Division of Park Maintenance
• Communication between various departments, staff and stakeholders
• Stay updated on Human Resources and payroll regulations, best practices.

 Customer Service and Interpersonal Skills:

• Provide excellent customer service to internal and external stakeholders, responding to inquiries, resolving concerns and maintaining positive relationships
• Demonstrate strong interpersonal skills, fostering a collaborative and inclusive work environment
• Effectively communicate HR policies, procedures and guidelines to employees and management promoting understanding and compliance.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

Salary : $70,000 - $78,000