What are the responsibilities and job description for the Assistant Administrator position at City of Cleveland?
Assistant Administrator
Mayor’s Office of Prevention, Intervention and Opportunity for Youth and Young Adults
Essential Duties and Job Functions:
- Organize in person and virtual meetings and convening’s.
- Manage day of logistics and staff to ensure smooth running operations and positive attendee experiences.
- Manage the preparation and distribution of materials for meetings and events.
- Mange online organization systems for projects and partnerships.
- Arrange all pre-meeting and event activities and quality checks.
- Develop and track special project plans.
- Draft communications and marketing materials.
- Organize travel plans and arrangements.
- Work in coordination with finance and operations teams.
Requirements:
- 3 – 5 years of administrative support or project management and related experience.
- Ability to maintain high levels of confidentiality.
- Knowledge of government or large organization culture.
- Willingness to learn about education and youth development practices and services.
- Strong written and oral communication abilities.
- Ability to build, sustain, and strengthen relationships with a broad range of stakeholders.
- Keen ability to maintain neutrality with stakeholders and community partners.
- Proven ability to solve problems creatively.
- Strong familiarity with project management software tools, methodologies, and best practices.
- Experience seeing projects through the full life cycle.
- Excellent analytical skills.
- Strong interpersonal skills and extremely resourceful.
- Proven ability to complete projects according to outlined scope, budget, and timeline.
A successful candidate will have these essential skills:
- Highly organized.
- Ability to support multiple team members with different work styles.
- Self-starter.
- Ability to execute and formulate detailed plans.
- Aligned vision for making Cleveland a place where all people can thrive.
The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.
Salary : $63,000 - $68,000
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