Budget Manager

(Title changed from Executive Assistant) Under administrative direction, is responsible for planning, managing, developing work rules, training, coordinating, and administering all activities and personnel of such staff positions as administration, citizen participation, research, and finance, and manages such personnel as are assigned to specific functions in the performance of the necessary duties. Performs other job-related duties as required.A High School Diploma or GED is required. A Bachelor's Degree is required. Four years of full time paid management or administrative experience is required. (Substitution: Two years of experience may substitute for each year of college education lacking. A valid State of Ohio Driver's License is required.

TYPICAL TASKS

· Prepare annual grant budgets for all fund sources and assist in preparation of grant applications for CDBG, HOME, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS (HOPWA) programs.

· Monitor grant budgets to ensure they remain within limits defined by grant agreements and authorizing legislation

· Prepare monthly financial reports indicating allocations and balances for all grant activities

· Track and report expenditures by program area [monthly] to ensure timely spend down and closing of accounts.

· Review, approve and process all budget adjustments.

· Review and approve all personnel requests, travel requests and purchase requests.

· Monitor CDBG expenditure timeliness requirements and periodically report to the Director and program managers the status of meeting that requirement.

· Prepare specialized financial reports, such as grantee audit reviews and the report on CDBG Neighborhood Development Activity fund balances.

· Respond to independent auditors’ requests for year-end grant expenditure information

· Preparation and submission of data for federal grant management system (IDIS)

· Routine approval of IDIS drawdowns

· Process drawdowns through federal database ELOCCs for Lead Hazard Reduction Demonstration Grant

· Assist in preparation and processing of expend legislation to carry out programs and activities under each year’s grants.

· Assist in the preparation of the annual HUD Consolidated Plan/Action Plan and the Comprehensive Annual Performance Report (CAPER)

Preferred Department Qualifications 

• Progress towards an MBA, CPA, CFP, CFA, or similar financial designation/degree
• Five years’ experience working with Federal, State or Local regulations programs and guidelines.
• Three years’ managerial or supervisory experience.
• Three years’ experience in applying HUD regulatory requirements.
• Excellent written and verbal communication skills.
• Extensive knowledge of Microsoft Word, Excel, Access or comparable software is required

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

Salary : $80,000 - $85,000