What are the responsibilities and job description for the City of Clovis, NM is hiring: ADMINISTRATIVE ASSISTANT LIBRARY in Clovis position at City of Clovis, NM?

Salary : $33,506.10 - $45,572.80 Annually

Location : Clovis, NM

Job Type : FULL-TIME

Job Number : 2025_01_23_1015 LIB

Department : CLOVIS-CARVER PUBLIC LIBRARY

Opening Date : 01 / 23 / 2025

Job Description

Under supervision this position is responsible for performing complex and sometimes confidential administrative support functions.

Typical Duties

Provides general to highly skilled administrative support in the delivery of City and department programming and services.
Responds to varied and often complex requests or complaints from internal and external customers.
Handles confidential records including personnel files, training, incident reports and time and attendance records.
Applies personnel policies and guidelines in processing timesheets, leave requests and various forms.
Establishes, organizes and maintains filing systems.
Attends various meetings, takes and transcribes minutes.
Trains and performs quality control measures on others work.
Creates, updates and maintains basic to complex spreadsheets, reports and databases.
Prepares and finalizes travel arrangements and documents.
Monitors and replenishes supplies and inventories.
Develops, updates, edits and proofreads a variety of documents including letters, memos, notices, flyers, forms, brochures and other materials.
Initiates, processes, tracks and reconciles financial transactions and entries.
Participates in procurement activities for supplies, services, equipment, and other items.
Reports discrepancies as needed. Receives payments and manages petty cash.
Picks up and delivers correspondence and small packages.
Assists in the attainment of department goals and objectives related to Master, Strategic and Comprehensive Plans.
Demonstrates continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with City Administration, department directors, consultants, vendors, staff, and the public to provide quality services.
Participates various projects.
Keeps immediate supervisor fully and accurately informed on issues.
Identifies areas of concern for management for review and potential action.
Assists and participates in the execution of short and long-range plans.
Gathers and prepares data and information for studies, reports, correspondence and recommendations.
Coordinates activities with other departments and agencies as needed.
Reviews and provides reports and prepares and maintains required departmental records.
Participates in software update and conversion projects.
Responds to and resolves various complaints, issues, inquiries, and problems as authorized, and in accordance with established policies and procedures.
Ensures effective and efficient use of budgeted funds, personnel, materials, facilities and time.

Requirements

Minimum Qualifications :

Associates degree in Business Office Technology plus two (2) years of clerical or office support experience, or an equivalent combination of education and experience that would likely produce the required knowledge, skills, and abilities.

Licenses and Certificates :

Valid driver's license equivalent to a New Mexico Class D.

Knowledge Skills and Abilities

Knowledge of :

Municipal organization operations, policies and procedures.

Administrative functions and document processing.

Basic municipal procurement policies, procedures, and regulations.

Payroll and personnel administrative procedures.

Standard office procedures and equipment.

Customer service techniques.

Skills in :

Maintaining spreadsheets and word processing documents database and records management systems.

Resolving difficult customer service encounters in a calm and professional manner.

Operation of personal computers utilizing standard and specialized software.

Applying basic math, budgeting and bookkeeping practices and methods.

Communicating effectively verbally and in writing.

Ability to :

Maintain records and files.

Establish and maintain effective working relationships with vendors, City staff, and the public.

Research and respond to inquiries and complaints from the public.

Handle confidential information with discretion.

Communicate clearly and concisely, both orally and in writing.

Cigna Health Insurance

Medical Employee Only - In Network deductible $1000

Employee portion = $38.17 per pay period (24) or $916.08 annually

City portion = $318.07 per pay period (24) or $8,139.12 (90% of cost)

Medical Employee Family - In Network deductible $3,000

Employee portion = $89.79 per pay period (24) or $2,154.96 annually

City portion = $808.20 per pay period (24) or $19,396.80 (90% of cost)

Dental

United Concordia options of 2 plans 100% employee cost

Vision

Davis Vision 100% employee cost

Life Insurance

40,000 paid by the City on employee (if enrolled in short term disability)

2,000 paid by City for dependents (if enrolled in short term disability)

Supplemental Voluntary Life Insurance

Short-Term / Long Term Disability 100 % employee cost

Voluntary Short-Term Disability 70% of weekly income after 15 day waiting period

Long Term Disability 60% of weekly income after 180 day waiting period

Flexible Spending Accounts 100% employee cost

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Retirement Choices

ICMA Employee Contributes minimum of 3% City matches 14% (of total wages)

PERA Employee Contributes 15.15% City matches 10.3%

Fire - Municipal Fire Plan 5 Employee contributes 19.7% City 22.4%

Police - Municipal Police Plan 5 Employee contributes 18.3% City 19.65%

Time Off

Vacation Accrual 84 hours annually (2912 Fire Service accrues 120 hours annually) increases at intervals 7 and 15 years

Sick Accrual 96 hours annually (2912 Fire Service accrues 134.4 annually)

at 20 years with separation get 50% of sick leave balance)

11 paid holidays

Physical Examination Leave - 4 hours annually

Bereavement Leave

Voting Leave - 1 hour

Personal Day

Tuition Assistance - job related 100% of tuition cost reimbursed

Option of Sick Leave Bank

This position requires a current, valid driver's license, equivalent to a New Mexico Class "D", do you meet this requirement?

Do you have a high school diploma or GED?

Do you have an Associates degree or higher in Business Office Technology

NONE

ASSOCIATES

BACHELOR

Ability to type wpm with a high degree of accuracy

30 wpm

40 wpm

50 wpm

over 50 wpm

less than 30

How many years specialized clerical training do you have?

NONE

18 MONTHS

2-3 YEARS

3 or MORE YEARS

How many years experience do you have in Computers or Data Entry?

less than 1 year

1-3 years

3-5 years

more than 5 years

Are you able to operate a 10-key calculator with a high degree of accuracy is required.

Were you referred by Workforce?

Please describe in detail any work experience you have typing, filing, and bookkeeping / accounting.

Required Question

Salary : $33,506 - $45,573

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