What are the responsibilities and job description for the OFFICE SPECIALIST/DATA ENTRY CLERK-CATS position at City of Clovis, NM?
Position works 5 hours a day generally works 25 hours per week, including Saturdays.
This position has been classified as a DOT position and is subject to our drug testing policy to include pre-employment, random, reasonable suspicion and post-accident for the following prohibited substances: marijuana, amphetamines, opioids, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration.
- Learn and work with the State's web-based computer system called BlackCat.
- Learn and work with CATs dispatch software called Ecolane.
- Learn and work with CATS maintenance software called MaintencePro.
- Assist with the large volume of phone calls and reservation intake.
- Report for duty promptly each day and as this is a part time position, absence/tardiness will not be tolerated.
- Assist with daily fares reconciliation and daily trip to city hall to deposit.
- Maintain a steady pace to ensure that all fuel tickets, fares, work orders, etc., are input daily.
- Reconcile all month-end reports to enable Office Manager to submit monthly invoice to the State.
- Attend both in-house and out-of-town safety and training sessions as required.
- Assist Office Manager with upkeep of the Safety Data Sheets manual by printing and logging all Safety Data Sheets as required by OSHA..
- Being a small department requires all to drive as needed for passenger transport and to assist with custodial duties.
Minimum Qualifications:
- Two years clerical and computer experience required. Must have the ability to type forty (40) words per minute with a high degree of accuracy.
Licenses and Certificates:
- Must possess a valid driver license equivalent to a New Mexico Class D, and have a good driving record.
- High School Diploma or a GED.
Knowledge Skills and Abilities:
Knowledge of:
- Working knowledge of computer word processing and spreadsheet programs. Enter data as required, working with Dispatch Software, Maintenance Software and Excel spreadsheets.
Skill in:
- Customer service, data entry, scheduling, radio dispatch.
Ability to:
- To enter data as required, man multi-line phone systems and assist with large volume of phone calls.
- Dispatch duties will be required to assist drivers out in the field, dependability and promptness is required.
Physical Requirements:
- Must be able to sit, stand, kneel and occasionally lift up to 50 pounds.
Working Conditions
- Regular attendance is an essential function of this job to ensure continuity of services.
- Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Clovis policies
Salary : $13 - $19
