What are the responsibilities and job description for the Grant Coordinator position at CITY OF COCOA BEACH?
Job Details
Grant Coordinator
GENERAL STATEMENT OF JOB
Wage Grade 17 / $18.01 - 30.51 plus a generous benefit package including PTO, 11 paid holidays, Pension, Insurance, and more.
Under the direct supervision of the Project Manager, this position will provide advanced-level professional work in centralizing citywide grants. This position is responsible for researching, identifying, preparing, submitting, and managing grant proposals and contracts for all City departments. The Grant Coordinator will collaborate and establish effective communication with City departments and key stakeholders to keep them informed of grant status and activity. This position will act as the key liaison between the city, grant agencies, and project teams.
SPECIFIC DUTIES AND RESPONSIBILITIES
Conducts solicitation and award processes, including data collection, application creation and submission, programmatic and fiscal oversight of awarded projects, reporting and regulatory compliance, records maintenance and internal financial coordination of funds, donations, and sponsored programs. Monitors and coordinates the financial and administrative operations of the citywide grants program, with primary areas of responsibility including grant writing, researching, and administering grants and projects. May oversee any grant services or activities performed by a third-party contractor as needed for specialty grants. Oversees the implementation of grant programs for all departments in the City. An employee in this classification performs a variety of duties in preparing grant applications and monitoring programs to ensure compliance with specific regulations.
ESSENTIAL JOB FUNCTIONS
- Coordinates with the Finance Dept. to ensure we are tracking grant expenditures in a way that meets auditing requirements.
- Research potential funding sources, identifies relevant grant opportunities, and develops comprehensive grant proposals.
- Monitors grant contract compliance with federal, state, and local regulations including reporting requirements and financial accountability.
- Facilitates and initiates tasks essential to the execution of all grants.
- Conducts comprehensive reviews of grant applications, awards, and all other contractual agreements to ensure conformity and compliance with internal and external policies, procedures and guidelines, and federal, state, and local laws, regulations, and contractual obligations.
- Administers and monitors all grants, contracts, and other agreements.
- Coordinates and establishes effective communication among grant stakeholders ensuring all parties are informed of grant status and activity.
ADDITIONAL JOB FUNCTIONS
Performs other related work as required.
Qualifications
MINIMUM TRAINING AND EXPERIENCE
Bachelor’s Degree in related field or three (3) years of experience in grant management or public administration. An equivalent combination of education, training and experience will be considered.
SPECIAL REQUIREMENTS
Must have a valid Florida driver’s license with a clean driving record.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be physically able to operate a variety of office machinery and equipment including a computer, calculator, copier, etc. Must be physically able to a apply negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information.
Language Ability: Requires the ability to read literature, various types of reports, governmental records, and legal documents. Requires the ability to prepare governmental reports and technical studies with the proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to be conversant in the theory, principles, and methods of effective and persuasive speaking, voice and diction, phonetics, and discussion and debate.
Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables simultaneously.
Verbal Aptitude: Requires the ability to record and deliver information and to follow and give verbal and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including accounting and governmental terminology.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; adding and subtracting totals; multiplying and dividing; determining percentages and decimals; and utilizing basic systems of algebra and geometry. Has the ability to use the practical application of fractions, percentages, ratio and proportion, practical algebra, geometry and statistical analysis.
Form/Spatial Aptitude: Requires the ability to visually inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes in using automated office equipment; to operate motor vehicles.
Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people in giving and receiving instructions. The worker needs to relate to people in situations involving more than giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
Physical Communication: Requires the ability to talk and hear (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to communicate via telephone.
PERFORMANCE INDICATORS
Knowledge of Job: Has considerable knowledge in the field of grant administration, particularly as they relate to the local government level. Has thorough knowledge of ethical guidelines applicable to the position as outlined by professional standards and/or federal, state and local laws, rules and regulations. Has general knowledge of standard research techniques, methods, and procedures. Is able to work independently, with minimal supervision, and to apply knowledge to a variety of situations.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interactions within departments and with co‑workers and the general public.
Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities."
Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policies, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities.
Attendance: Attends work regularly and adheres to City policies and procedures governing personnel matters.
Initiative and Enthusiasm: Maintains an enthusiastic, self‑reliant and self‑starting approach to meet job responsibilities and accountability. Initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and brings them to the immediate attention of their supervisor. Assists in identifying alternative solutions to problems or situations. Implements decisions, as authorized, in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations, and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with City policy or procedures, etc.
Relationships with Others: Shares knowledge with supervisors and staff to benefit city operations. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships with employees, staffers, and managers in other departments, representatives from organizations, and the general public so as to maintain good will toward the city and project a good organizational image. Promptly brings to the attention of the supervisor any requests, suggestions, and complaints from other departments and persons in order to maintain goodwill within the City. Interacts effectively with Commission members, professionals and the general public.
Coordination of Work: Plans and organizes daily work routine in conformance with priorities established by supervisor and with minimal daily direction from supervisor. Establishes priorities for the completion of work in accordance with sound time‑management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules and brings to the attention of supervisor any situations of competing priorities. Adheres to a calendar for meetings, deadlines, and events.
Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the City and various regulatory agencies. Maintains a clean and orderly workplace.
Salary : $17 - $18
