What are the responsibilities and job description for the Human Resources Specialist position at City of Coconut Creek, FL?
Description
When you come work for the City of Coconut Creek, although you’re assigned an employee number, you’re not treated like one. With an average of 10 years of service (some as many as 30-plus!), our employees know they can transform their careers in Coconut Creek, the “Butterfly Capital of the World.” Today you may be applying to our Human Resources Specialist, but tomorrow that role could take you to anywhere you want to go! And in the days, months and years in between, you’ll be treated like family and invited to participate in fun events like Public Service Recognition Week, Halloween costume contests, holiday luncheons, wellness fairs, meditation sessions, themed dress-up days, charitable causes, and so much more! The City of Coconut Creek has been spotlighted as one of the “Best Cities to Live in America” by Money Magazine and a Top Ten Place to Live in Florida by Movoto and NerdWallet. This past year, we were awarded the Honorable Culture of Well-Being by Cigna and ranked #7 Healthiest Employer to Work For in the medium-sized company category by South Florida Business Journal. Our City is home to the Seminole Casino Coconut Creek, Butterfly World, and the Coconut Creek Promenade. Every one of our business owners and 57,000 residents rely on our awesome 500 employees. Are you ready to be one of us? If you are interested in making a difference in the lives of others and serving the public; if you are innovative, progressive, dedicated, and looking for a workplace where you belong, consider applying to join our Coconut Creek family.
About the Job: Perform professional, administrative, and technical level duties in Human Resources and Risk Management assisting in the day-to-day administration of some or all of the following functional areas: recruitment, compensation and classification, performance management, benefits, Human Resource Information System (HRIS), risk/safety administration, training, employee relations, labor relations, workforce planning, and employment equity programs. Work is performed under the direction of the Human Resources Manager.
Hours of Work: Monday through Thursday 7:00am to 6:00pm
Hiring Range: $27.24/hr - $31.00/hr Depending on QualificationsEssential Duties and Responsibilities
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Assists with the implementation and administration of human resource (HR) programs such as employment, compensation, employee relations, benefits, risk management, performance management, workforce planning, HR technology, and training
- Coordinates or assists with employee onboarding initiatives, such as new employee orientation and workshops
- Conducts and/or coordinates conditional job offers, physical examinations/drug screens and conducts background checks as needed
- Calculates changes in pay rates and processes personnel action changes
- Assists with coordinating lunch & learns, seminars, training, and engagement and development activities for employees as assigned
- Enters data, configures, and assists in training other users in a variety of HR software, including but not limited to, recruitment, onboarding, personnel management, payroll, and benefits administration software, requiring a high level of comfort with technology
- Provides information and assistance to employees, supervisors, managers, directors, or other individuals regarding personnel issues, benefits, policies, procedures, timeframes, forms, or other issues; responds to routine questions or complaints; initiates problem resolution
- Performs or assists with recruitment related functions as needed, including but not limited to, facilitating hiring managers throughout the recruitment process, participating in interviews, reviewing/updates job descriptions, developing job postings and advertising, developing/reviewing interview questions, recommending/administering pre-employment assessments or testing, and participating in job fairs and related community outreach
- Interprets, explains and applies all applicable federal, state, and local laws, codes, rules, regulations, policies, procedures, and standards; initiates any actions necessary to correct deviations or violations
- Reconciles, audits, prepares, and/or submits various reports
- Maintains manager and employee confidence by keeping human resources information confidential
- Researches, recommends, and/or implements new programs or improvements to existing programs
- Performs administrative functions related to employee records and assigned area(s) of specialization
- Completes reports, surveys, and projects as assigned
- Communicates verbally and in writing with internal customers, job applicants and other external customers, such as responding to inquiries regarding open positions and application status, employment verifications, Re-employment Assistance submissions, salary surveys, etc.
- Completes special projects related to HR including but not limited to compensation and classification surveys/studies, research in support of collective bargaining, compensation and benefits administration
- Cross-trains with other departmental staff and serves as backup for other HR functions such as Benefits Administration
- Assists with the department’s clerical functions, including but not limited to, responding to records requests, answering phones, opening/distributing mail, and handling procurement responsibilities
- Performs other duties as assigned and/or required
Qualifications
Associate’s degree supplemented by a minimum of three (3) years of human resources related experience.
Bachelor’s Degree is preferred.
- The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.
Professional Human Resources (PHR), Society for Human Resources certification (SHRM-CP), or PSHRA-HR Certified Professional (PSHRA-CP) is preferred.
Supplemental Information
Knowledge, Skills, and Abilities:
- Knowledge of federal, state, and local employment laws
- Knowledge of Florida Sunshine Law or ability to quickly learn it
- Knowledge of human resources practices related to recruitment and selection, employee compensation and benefits, and development and engagement
- Knowledge of office practices and procedures
- Skill in Microsoft Office products (Word, Outlook, PowerPoint, and Excel), with ability to quickly and independently learn new software programs
- Skill in performing intermediate mathematical calculations
- Skill in dealing tactfully and professionally with internal and external customers, including distraught, discourteous or irritate customers
- Skill in providing good customer service
- Ability to use critical thinking skills to arrive at solutions and suggest improvements to processes
- Ability to read and interpret municipal codes and bargaining agreements
- Ability to pay close attention to detail
- Ability to organize and prioritize work, while working with tight deadlines and shifting priorities
- Ability to maintain a high level of confidentiality with human resources information
- Ability to clearly communicate and understand information in English, both orally and in writing
- Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
- Ability to regularly attend work and arrive punctually for designated work schedule
Physical Requirements:
Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).Tasks may involve extended periods of time at a keyboard or work station.
Environmental Requirements:
Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife/vermin/insects, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.
Sensory Requirements:
Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.
BENEFIT SUMMARY FOR CIVIL SERVICE (NON-EXEMPT) PERSONNEL
PERSONAL LEAVE - 16 hours/year (prorated the first year of employment based on hire date); does not roll over.
VACATION LEAVE - Employees earn vacation leave from the date of hire based on the following schedule:
- < 4 years of service: .0385 hours per each regular paid hour (80 hrs./yr.)
- 4 years of service: .0577 hours per each regular paid hour (120 hrs./yr.)
- 7 years of service: .0770 hours per each regular paid hour (160 hrs./yr.)
- 10 years of service: .0962 hours per each regular paid hour (200 hrs./yr.)
SICK LEAVE - Employees earn 0.0462 hours of sick leave for each hour of regular paid service. Accumulations in excess of 520 hours are paid out annually at a 50%, 75%, or 100% conversion rate depending on years of service.
GROUP INSURANCE PROGRAM
For each employee, the City pays the premiums for $20,000 Basic Life insurance, $20,000 AD&D, and Long and Short-Term Disability, and contributes towards the total premium for medical insurance. For employees selecting the High Deductible Health Plan (HDHP), employee-only medical insurance coverage is paid 100% by the City’s contribution. Most employees who enroll in the City’s HDHP are eligible to participate in a Health Savings Account (HSA). For those selecting a medical plan with higher premiums, dependent coverage, and/or optional benefits, employee contributions are made through bi-weekly payroll deduction. Eligibility for coverage is the first of the month following thirty (30) days of full time employment.
Proof of medical coverage is required for full-time City employees. However, employees may opt-out of the City’s group medical insurance and receive a pre-determined dollar amount paid bi-weekly through payroll. The City’s insurance program includes a Section 125 Program, which allows eligible employees to pay for medical and dental insurance, dependent health coverage, HSA Contributions (if eligible), additional life insurance, some AFLAC policies, etc., and any other eligible insurance premiums with pre-tax dollars, and/or set aside pre-tax dollars for unreimbursed medical, dependent or elder care. Certain optional benefits, such as Legal Shield, Identity Shield, certain amounts of life insurance and some AFLAC plans, must be paid on a post-tax basis. All payments are made bi-weekly by payroll deduction. Changes to selections may only be made during qualifying periods.
PENSION/RETIREMENT PLAN
The City participates in the Florida Retirement System (FRS), which offers a choice of either a Pension Plan (defined benefit) or an Investment Plan (defined contribution). The City contributes an amount to the selected plan that is determined by the State Legislature. In addition, employees contribute 3% through a pre-tax payroll deduction. The Pension Plan benefit is determined by multiplying the Regular Class rate of 1.6 times the years of FRS service times the average of the employee's highest paid eight (8) years of salary. The Investment Plan benefit is based on the performance of selected funds over time. Employees in the Pension Plan are vested after eight (8) years of service; vesting is after one (1) year of service for the Investment Plan. Normal Retirement for the Pension Plan is age 65 with 8 years of Regular Class service, or 33 years of Regular Class service regardless of age. Early Retirement is any age after eight (8) years, but less than 33 years of service (There is a penalty of 5% per year under age 65.) There is no age or service requirement that must be met to receive a benefit under the Investment Plan, provided the one (1) year vesting requirement has been met.
- Please Note: If you have recently retired from FRS, please check the FRS website at http://frs.myflorida.com to review the provision pertaining to re-employment restrictions.
- Age and years of service for vesting, highest average compensation, normal retirement, and early retirement requirements are lower for those enrolled in FRS prior to July 1, 2011. Please refer to the FRS Pension Plan Member Handbook for additional information.
Employees may also make voluntary contributions to a 457 Deferred Compensation Plan or Roth IRA Plans with ICMA-RC, up to the annual limit as defined by the IRS.
LONGEVITY PAY - Employees are eligible for an annual lump sum longevity payment as follows:
- Upon completion of five (5) through nine (9) years of service: $500
- Upon completion of ten (10) through fourteen (14) years of service: $1,000
- Upon completion of fifteen (15) through nineteen (19) years of service: $1,500
- Upon completion of twenty (20) years of service: $2,000
TUITION REIMBURSEMENT PROGRAM
Employees who have completed their one (1) year probationary period are eligible to participate in the Tuition Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement of 100% for a grade of A, 75% for a grade of B, and 50% for a grade of C. The maximum tuition reimbursement available to any employee shall be the equivalent of (18) credit hours per fiscal year at either the State of Florida community college level or the State of Florida university level.
PAY-FOR-PERFORMANCE
Employees are eligible for up to 5% in pay-for-performance compensation, based upon their annual evaluation, provided said compensation is approved and funded in the city’s adopted budget.
DISCOUNT PROGRAMS
The City offers a variety of discount programs. The following are some areas for available discounts: Healthy Meals, Health Services, Banking / Financial; Cellular / Data and Computer Services, Entertainment, Retail and Travel.
WELLNESS PROGRAMS
The City of Coconut Creek offers a wide variety of wellness initiatives and programs. Some of these initiatives and programs are: Weight Watcher’s at Work, Walking Challenges, Wellness Warrior Reimbursement Program, Annual Wellness Fair, several wellness preventive screenings, flu shots, and mammogram wellness screenings. The City is always looking for new ways to improve the overall health and wellness of its employees.
Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the City’s Code of Ordinances, Administrative Orders, applicable Collective Bargaining Agreement, on the employee portal or by contacting Human Resources and Risk Management at 954-973-6715 or hr@coconutcreek.net.
Salary : $500 - $20,000
