What are the responsibilities and job description for the Administrative Support Specialist position at City of College Station?
Under the general supervision of the Streets, Drainage, Landscape & Irrigation Division Manager, the Administrative Support Specialist is responsible for providing advanced clerical, financial and support services for the Streets, Drainage, Landscaping & Irrigation divisions within the Public Works Department.
- Provide advanced administrative support to the assigned division/Division Manager, including but not limited to answering a variety of phone calls and inquiries, responding to and screening e-mails, phone calls and mail; scheduling and coordinating meetings; and performing other related support activities.
- Perform a variety of administrative/clerical support functions, including but not limited to managing internal safety equipment inventory and distribution of supplies; maintaining division files, records and other pertinent documents; preparing correspondence, reports, and financial documents; and monitoring contracts, contract renewals and bids.
- Serve as the administrator for the Public Works module of the SeeClickFix online neighborhood forum and internal service requests, to include reviewing, updating, and providing timely and accurate information and responses.
- Responsible for the data integrity of the Streets, Drainage, Landscape & Irrigation asset management system, to include but not limited to, entering service requests, work orders, contracts, invoices; overseeing scheduling crews for jobs; and performing quality control checks.
- Responsible for processing fiscal/financial transactions for the division, to include but not limited to biweekly payroll, departmental invoices, purchase orders, check requisitions, request for check entry, and budget reconciliation.
- Assist the Division Manager with staffing-related activities to include recruiting, selecting, employee training, and managing the monthly evaluation process; reviewing and managing applicants in the applicant tracking system; and performing applicable support duties in the interviewing and hiring processes.
- Oversee and participate in activities of assigned boards and committees, to include but not limited to scheduling meetings, maintaining records, and providing additional assistance as required.
- Perform other related duties as assigned.
Required:
Associate degree and three (3) years of experience related to area of assignment or and the equivalent combination of education and experience. Valid TX Driver’s License. Excellent written and verbal communication skills. Strong analytical, financial and problem-solving skills. Intermediate level computer skills in the use of Microsoft Office including Excel, Word and Outlook. Possess strong customer service skills with the ability to deal effectively and courteously with associates and the general public.
Preferred:
Bachelor’s degree in Public/Business Administration, Accounting or related field and four (4) years related experience.
Position posted until filled or closing date.
Salary : $22 - $27
