What are the responsibilities and job description for the HR Technician I position at City of Colorado Springs?
HR Technician I
Join the Human Resources team at the Colorado Springs Police Department and find meaningful work in public service. This entry-level position provides an opportunity to grow your HR career by doing impactful work in a fast-paced environment. We offer flexible and hybrid work schedules after an initial training period.
We are filling positions in three different but equally important units: the Recruiting and Advancement Unit, the Employee Services Unit and the Court Liaison Unit.
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As an HR Technician I, you will:
- Review transcripts to determine if a candidate meets minimum qualifications.
- Provide administrative support to the Recruiting and Advancement Unit.
- Assist with civilian and sworn hiring by monitoring the administrative tasks throughout the hiring process and facilitating for hiring managers as well as regular communication with applicants
- Review military documents (DD214) for veteran’s preference eligibility.
- Maintain and archive files.
- Assist with police recruit applicant testing process and the Physical Readiness Test (PRT).
- Prepare and process routine Personnel Action Forms for new hires
- Complete the new hire process and disseminate new hire information to all City departments to ensure that the new employee is established in all applicable systems and has all necessary access on their first day.
- Scan/file documents into background files and software, and onboarding/personnel files.
- Provide first-line, high quality customer service to both internal and external customers via phone, email, and walk-ins. This includes answering the HR employee assistance phone line and email box.
- Welcome employees on their first day and complete new hire paperwork.
- Process various employee data items including employee name changes, outside employment memos, and college transcripts/degrees, and VA On-the-Job training certifications and Personnel Action Forms.
- Weekly payroll processing; this includes ensuring all time is updated and approved and working with employees and supervisors to ensure employee leaves are entered and approved, and reconciling errors.
- Respond to records requests from internal and external customers including federal, state, and local law enforcement agencies regarding prior and current employees.
- Gather and provide documents for CORA and CCJRA requests.
- Track and maintain legal holds.
- Provide support for promotion ceremonies including drafting promotional write-ups with career highlights for promoted employees,
- Coordinate the Officer of the Month Awards Program and luncheons, distribute Service Awards, and coordinate other special awards by outside agencies.
- Maintain personnel files.
- Assist officers, City Attorneys, Municipal Court, DA, Department of Revenue, and other judicial entities with regard to court activity.
- Respond to requests and inquiries from law enforcement, defense and prosecuting attorneys, the public, and other legal/law related agencies.
- Facilitate all day-to-day operations of the court process including call-offs, quick-sets, changes in court appearance times, managing ongoing phone calls from employees and attorneys’ offices, and maintaining a spreadsheet of working cell numbers for Unit.
- Prepare daily court docket for proceeding cases and print daily court report by division for county and district courts.
- Manage subpoenas utilizing the Court Notify and Workforce Management systems.
- Process availability conflict memos for department personnel.
- Assists in providing court-related training internally as well as to members of other law enforcement public safety agencies.
We are looking for candidates who demonstrate:
- Ability to prioritize and meet deadlines in fast-paced environment
- Experience with Microsoft Word, Outlook and Excel
- Proficiency in data entry
- Strong organizational skills
- Knowledge of modern office procedures, methods, and equipment including computers and supporting software
- Ability to communicate clearly and concisely, orally and in writing
- Ability to establish and maintain effective working relationships
- Ability to maintain strict confidentiality
- Ability to work independently
- Ability to provide excellent customer service to all customers
- A high school diploma or GED
- One year of full-time, professional experience in a related field.
One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.
- Experience in public-sector human resources
- Experience with an HRIS system
- Ability to effectively prioritize
- The desire to make a difference in their work
Please contact CSPD Human Resources at cspdhiring@coloradosprings.gov or 719-444-7447 for any questions about this position.
Pre-employment Requirements: The job offer will be contingent upon successful completion of a polygraph examination, extensive background check, and other pre-employment assessments.
Applicants that have used marijuana or CBD products within 3 months from the date of their application submission will not be eligible for hire. More information about the Colorado Springs Police Department’s Marijuana Use Policy can be found here.
The job offer will be contingent upon successful completion of a polygraph examination, extensive background check, and other pre-employment assessments.
The background check for this position includes a polygraph examination and fingerprinting.
Salary : $3,775 - $4,532
