Community Child Care Administrative Assistant

Salary : $49,163.50 - $59,758.61 Annually

Location : Colton, CA

Job Type : Full-time

Job Number : 24 / 25-00063

Department : Community Services

Division : Early Childhood Education

Opening Date : 01 / 29 / 2025

Closing Date : 3 / 2 / 2025 11 : 59 PM Pacific

Max Number of Applicants : 50

Definition

The City of Colton is now recruiting for one (1) full-time Community Child Care Administrative Assistant in the Early Care & Education division of the Community Services Department.

This recruitment will be used to establish an eligibility list for current and future vacancies.

The filing deadline is March 02, 2025, or when 50 applications are received.

Bilingual skills are highly desired.

DEFINITION :

Under the general supervision of the Community Child Care Director, coordinates office administrative duties for the City's child care program; demonstrates a full understanding of all applicable policies, procedures, and work methods associated with assigned duties. Occasionally assists in the training of lower-level clerical and fiscal positions.

DISTINGUISHING CHARACTERISTICS :

The Community Child Care Administrative Assistant is an advanced journey-level, single-person class responsible for handling office administrative tasks associated with the operation of the City's child care program. Incumbents in this class work independently with little supervision and serve as the primary assistant to the Early Care & Education Program Director.

SUPERVISION EXERCISED :

May occasionally exercise technical and functional supervision over lower level technical and clerical staff.

Essential Functions

ESSENTIAL FUNCTIONS : (include but are not limited to the following)

• Perform the full array of duties assigned to classes in the Community Childcare Administrative Assistant function including administrative support, record keeping, payroll, budget and training.
• Assist in the development, implementation and evaluation of program goals, objectives, policies and priorities.
• Perform a wide variety of complex, responsible and confidential duties for supervisors.
• Handle routine personnel, payroll, budget and purchasing duties.
• Research and prepare various reports and statistical data; maintain records and documentation according to applicable Federal, State and local laws, rules and regulations.
• Assist in the planning for staff in-service training.
• Sort and post all incoming and outgoing mail; respond to correspondence independently as assigned; type and proofread reports and correspondence.
• Act as a liaison between the supervisor and clients, school administrators and staff, other City departments and community organizations.
• Interview prospective program applicants, assessing needs and eligibility, and prepare necessary intake documentation.
• Demonstrate a full understanding of applicable policies, procedures and work methods associated with assigned duties.
• Screen calls and visitors; respond to questions and concerns from the general public; provide information as is appropriate and resolve complaints.
• Maintain prompt and regular attendance.
• Perform other related duties as required.

Qualifications

Education and / or Experience :

Any combination of education and experience that has provided the necessary knowledge, skills, and abilities necessary for a Community Child Care Administrative Assistant . A typical way of obtaining the required qualifications is to possess the equivalent of two years of social service agency administrative experience, preferably in the administration of publicly funded child development programs, and the equivalent of an Associate of Arts degree from an accredited college or university in public administration, education, child development, business administration or a related field. A high school diploma or equivalent is required.

Special Requirements :

Possession of a valid Class "C" California Driver's License is preferred.

Possession of current TB clearance certification.

Bilingual skills are highly desired.

Additional Information

Knowledge of :

Principles and practices of program administration.

Applicable Federal, State, and local laws, codes and regulations.

Methods and techniques of supervision, training and motivation.

Modern office methods and procedures.

Modern office equipment, including computer and applicable software.

Occupational hazards and standard safety practices.

Relevant record-keeping practices.

Methods and techniques for basic report preparation and writing.

Proper English, spelling and grammar.

Basic mathematical and statistical calculations.

Cultural needs and interests of minority families.

Ability to :

Learn, interpret, and apply applicable laws, codes, regulations, policies, and procedures.

Compile and maintain records and prepare complex reports.

Analyze complex issues, and develop and implement an appropriate response.

Use initiative and independent judgment.

Work independently.

Understand and follow instructions.

Type at a speed necessary for successful job performance.

Communicate effectively both orally and in writing.

Courteously respond to community issues, concerns and needs.

Establish and maintain effective working relationships.

Be culturally sensitive to the needs and interests of minority families.

Skill to :

Operate computer and applicable software.

Effectively operate a motor vehicle on City Streets.

Recruitment and Selection Process :

Interested and qualified candidates must submit a City of Colton application through governmentjobs.com before the filing deadline. Upon closing, applications will be reviewed and those candidates with the knowledge, skills, and abilities that BEST meet the City's needs will be invited to participate in a written examination. Candidates who pass the written examination will then be invited to an oral board interview.

Candidates who complete this process will have their names certified to an eligibility list good for one (1) year. This list will be used to fill current and future vacancies as they occur.

The provisions of this announcement do not constitute a contract, expressed or implied, and any provision contained in this bulletin may be modified or revoked without notice.

AA / EOEThe City of Colton encourages the applicants of bilingual persons, women, minorities, and persons with disabilities. We will attempt to accommodate applicants with disabilities upon request reasonably.

The Immigration Reform and Control Act of 1986 requires all new employees to verify their identity and entitlement to work in the United States by providing the required documentation.

Positions designated in the Teamsters Local 1932 General Employees Unit receive the following benefits :

7 / 2024 receive a 1.5% salary increase

Classic Members hired prior to 6 / 1 / 2012 benefit level is 2.7% @ 55

Classic Members hired after 6 / 1 / 2012 benefit level is 2.5% @ 55

PEPRA Members hired after 1 / 1 / 2013 benefit level is 2% @ 62

Do you possess a high school diploma or equivalent?

Do you possess the equivalent of an Associate of Arts degree from an accredited college or university in public administration, education, child development, business administration, or a related field? If so, please upload your degree or transcripts.

Do you possess two years of administrative experience in social service agencies? Please include in your answer the name of the agency, dates of employment and the types of duties performed.

Required Question

Salary : $49,164 - $59,759