What are the responsibilities and job description for the Accounting Assistant position at City of Columbia, MO?
The purpose of this job is to assist with routine functions, including accounts receivable reconciliation, general billing processes, and accounts payable, receiving, and processing of reimbursements and invoices, all in accordance with city policies, ordinances, and generally accepted accounting principles. Maintains effective relationships with internal and external customers while ensuring payments are handled accurately and timely.
Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description
- Receives and processes invoices and reimbursements for payment from departments and vendors
- Follows up on payment for invoices received from vendors.
- Processes billing for departmental services, projects, and loans.
- Follows up on payment for invoices generated to customers.
- Reconciles transactions against normal parameters to address discrepancies.
- Responds to questions and requests from customers, vendors, and other departments.
- Maintains financial records and prepares reports with accounting information.
- Provides training on related policy and procedures.
- Regular attendance is a necessary and essential function.
- Performs other related duties as assigned.
Supervisory Responsibilities
- Job has no responsibility for the direction or supervision of others.
Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction
- Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
- Interactions have significant impact on the organization in terms of time, money, or public/employee relations.
Fiscal Responsibility
- Position has moderate fiscal responsibility.
- May be responsible for the billing, collection, and/or accounting of funds. May be responsible for the handling and balancing of cash.
Education and Experience - An equivalent combination of education, training and experience will be considered
Education and Experience
- High School diploma or equivalent.
- 1 to 3 years’ experience in finance, accounting, business, or related field
Licenses or Certifications
- None
Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge of:
- Generally accepted accounting procedures and principles.
- General office practices and administrative procedures, records management, and administration techniques and procedures.
- Financial record-keeping practices and/or inventory control methods.
Skill in:
- Typing and/or data entry with minimal errors.
- Collecting, organizing, and analyzing complex and/or technical data.
- Organizing and managing time effectively.
- Maintaining detailed and accurate records.
Ability to:
- Recognize, analyze, and solve a variety of problems.
- Compile, organize, interpret, and communicate data and results concisely.
- Provide effective customer service.
- Regularly use computers, software, phones, and related office equipment.
- Focus on tasks.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
Work Environment
- Office or similar indoor environment – Frequently/often
Exposures
- Individuals who are hostile or irate – Sometimes
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.
- Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly have to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Hours/Days
Monday – Friday 8:00am – 5:00pm
Starting Salary
17.36 per hour to 21.36 per hour Minimum to Midpoint; Commensurate with training and education.
Pay Grade
104
Number of Positions Available
1
Deadline to Apply
05/05/2025
Open Until Filled
No
Special Instructions to Applicants
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
