FINANCE TECHNICIAN

This position is responsible for routine-to-moderately complex technical accounting work in the processing of  accounts payable, payroll, travel and P-card activity for the City, performs a variety of other clerical and bookkeeping tasks. Performs work according to finance policies and procedures; work is reviewed regularly by supervisor.

The work is considered light in nature and involves walking or standing much of the time and involves exerting up to 20 pounds of force on a recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. The work requires the following physical abilities to perform the essential job functions: fingering, mental acuity, repetitive motion, speaking, talking, and visual acuity.

Work environment may involve exposure to bright / dim light, extreme heat and/or cold, wet or humid conditions, dusts and pollen, animals / wildlife, traffic, moving machinery, electrical shock; and is dynamic that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. 

• Verifies incoming invoices for accuracy and completeness, including proper documentation, budget justification, signature authorization, calculation, general ledger coding, and vendor information;
• Processes invoices for payment;
• Communicates with vendors and City personnel / officials regarding invoices and general ledger accounts; resolves discrepancies and expedites the accounts payable process as necessary;
• Reconciles vendor statements; audits vendor files;
• Verifies        payroll timesheets for accuracy and completeness, including proper documentation,  make payroll changes and verify justification, validates signature authorization on payroll batches,  review employee hours for accuracy when needed,  verify proper payroll coding;
• Updates employee information  regarding direct deposits, wage garnishments, etc. and  any miscellaneous assignments given by the supervisor;
• Communicates with City personnel / officials regarding payroll; resolves discrepancies and expedites the  payroll process as necessary;
• Assists in the travel reimbursement process
• Prepares various routine records, reports and spreadsheets as required;
• Provides efficient, professional and courteous customer service at all times;
• Performs general clerical work as required, including but not limited to preparing records and correspondence, entering and retrieving computer data, copying and filing documents, processing daily mail, sending and receiving faxes, answering the telephone, etc.;
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• High school diploma or GED;
• Two (2) years of relevant prior experience;

• Ability to understand and work effectively with Finance Enterprise accounting software and Kronos timekeeping system;
• Knowledge of personal computer equipment with skill in the use of Microsoft Office preferred, utilizing Outlook, word processing and spreadsheet software programs;

• Ability to summarize, tabulate or format data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information;
• Ability to speak or signal people to convey or exchange information general in nature;
• Ability to plan, organize, coordinate, and prioritize assigned tasks to meet deadlines successfully;
• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information;
• Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants;
• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form;

Ability to perform clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results;

Salary : $40,975 - $52,243