What are the responsibilities and job description for the Emergency Management Coordinator position at City of Compton, CA?
GENERAL PURPOSE
Under general supervision, this position serves as the City's liaison on emergency preparedness issues, coordinates training programs and emergency operations drills, assists departments with their emergency and mitigation plans, grant application and administration, and administers the submittal process for Federal and State reimbursement claims for the City's costs during emergency operations; and performs other related duties.
SUPERVISION RECEIVED/EXERCISED
General supervision is provided by the Fire Chief. Work is evaluated primarily on the basis of results achieved. May supervise support personnel.
PRIMARY DUTIES AND RESPONSIBILITIES
- Provides staff support to the Fire Chief and the City Manager's Office to coordinate actual or potential emergency preparedness or response efforts.
- Serves as the City's liaison on emergency preparedness issues with the United States Federal Emergency Management Agency, the State of California Office of Emergency Services, the Los Angeles County Office of Emergency Management, Area E and other local municipalities.
- Coordinates training programs and emergency operations exercises and drills to prepare City department staff to respond quickly and effectively to emergencies.
- Develops cost estimates and makes budget projections.
- Develops, maintains and updates the City's Multi-Hazard Function Plan.
- Responds to Emergency Operation Center (EOC) and coordinates operations during natural or man-made disasters.
- Writes memos, City Council Reports, Damage Reports, and other administrative reports.
- Advises departments on their emergency plans and coordinates interdepartmental activities.
- Applies for and administers federal and state grants.
- Administers the process for submitting federal and state reimbursement claims for City's costs during and after emergency operations.
- Serves as the City's Radiological Defense Officer.
- Represents the City on various internal and external task forces and committees.
- Directs and supervises the Emergency Preparedness/Community Emergency Response Team (CERT) volunteer program.
- Reviews state and federal proposed legislation affecting emergency operations and provides recommendations.
- Remains current on emergency management laws, regulations, strategies and trends.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Performs related duties and responsibilities as assigned.
- Performs related duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
Required Knowledge of:
- Principles and practices of public administration and government organization.
- Research techniques, methods, and procedures.
- Principles, methods, and practices of municipal budgeting and finance.
- Federal and state grant application processes and sound fiscal administration of grants.
- Principles and practices of local emergency management, including EOC management/operations.
- Principles and practices of National Incident Management Systems (NIMS Standardized Emergency Management Systems (SEMS) and Incident Command Systems (ICS).
Required Skill in:
- Integrating and applying the concepts of comprehensive emergency management (mitigation, preparedness, response and recovery) into the City's disaster programs.
- Identifying and analyzing the effects of hazards that threaten the City.
- Securing technical and financial assistance available through state and federal programs and grants.
- Interpreting federal and state funding regulations as they impact the City.
- Gathering pertinent facts, making thorough analyses, and arriving at sound conclusions.
- Working cooperatively with other City employees, representatives from state, county and local governments, and the public.
- Producing written documents with clearly organized thoughts using proper English sentence construction, punctuation and grammar.
- Communicating orally in a face-to-face one-on-one setting, in group settings, or using a telephone.
- Observing, comparing, or monitoring data included in management reports to determine compliance with procedures.
- Working safely without presenting a direct threat to self or others.
- Comprehending and making inferences from written material in the English language.
- Developing and maintaining working relationships with private, military, local, state and federal officials in order to keep up-to-date on current issues facing the emergency management community.
- Ability to proficiently use the Microsoft Office Suite (including Word, Excel, Outlook, PowerPoint and Visio).
- Operating a personal computer utilizing standard and specialized software.
Physical Demands / Work Environment:
- Work is performed in primarily in an office environment and in an outdoor setting and will require some work in high temperatures (above 80 degrees) and low temperatures (40-60 degrees).
- Work will require frequent driving, lifting, reaching, climbing, stretching and on occasion pushing.
- Remain in a sitting position for long periods of time.
EXAMINATION
The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled.
Only the most qualified candidates will be invited to participate in the examination and interview process.
Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. A passing score for each phase is 70%. Each candidate will be notified via e-mail of their status at each step of the recruitment. The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.
GENERAL INFORMATION TO EXAMINATION APPLICANTS
The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services. Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date.
ELIGIBLE LISTS
Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).
PLEASE NOTE:
All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only. Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.
EXAMINATION APPEAL PROCEDURE
A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8).
EXAMINATION RECORDS
All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.
VETERAN’S PREFERENCE
In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.
FRINGE BENEFITS
The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.
SELECTION PROCESS: Completed application packets will be reviewed and the first 100 qualified applicants whose qualifications meet the requirements of the position and needs of the City, will be invited to participate further in the selection process.
Candidates must be specific and complete in describing their qualifications for the position. Failure to state all pertinent information may lead to elimination from consideration. Applications must be submitted online. If you submit multiple applications, only the most recent application will be considered. Stating "see resume" is not an acceptable substitution for a completed application.
The City of Compton offers an excellent benefits program which includes membership in the California Public Employees' Retirement System (PERS); family-covered insurances: dental, health, vision; life insurance (for employee only); Employee Assistance Program; auto allowance; seven personal leave days; 15 holidays (including birthday); vacation; sick leave; bereavement leave; educational reimbursement; personal development; deferred compensation; 4/10 work week.
Retirement:
Classic CalPERS employees are enrolled in the 2.7% @ 55 formula. Employees hired after January 1, 2013, who are new to CalPERS, or are returning members with a break in service greater than six months, will be enrolled in the 2% @ 62 retirement plan and will be required to pay up to 50% (currently 6.5%) of the normal PERS cost.
Sworn Fire Personnel
The City participates in the California Public Employees' Retirement System (CalPERS) under a 3.0% @ 50 formula (for Classic members) with a one-year final compensation period (employer pays the employee's 9% share). New CalPERS members, as defined in PEPRA, are under a 2.7% @ 57 retirement formula with a three-year final compensation period (the employee pays 12.25%).
Dental:
The City pays 100% of the full family monthly premium for all dental insurance plans.
Health:
The City pays 100% of the full family monthly premium based at Kaiser's Los Angeles area rates. Employees selecting health plans with higher monthly premiums than Kaiser Los Angeles area will incur out-of-pocket costs.
Vision:
The City pays 100% of the full family premium for vision insurance.
Life:
The City pays 100% of the monthly premium for Chief Executive Employees in the amount of $85,000 and for Executive Employees in the amount of $80,000 life insurance coverage.
State Disability Insurance:
The City shall provide State Disability Insurance (SDI) at no cost to Unit members.
Auto Allowance:
Chief Executive and Executive Employees receive $350.00 monthly auto allowance subject to approval by the City Manager.
Personal Development:
Chief Executive Employees shall receive an annual personal development benefit that may be used for activities that are determined by the City Manager to mutually benefit the employee and the City. Seven (7) Executive Employees per calendar year shall receive an annual personal development benefit on a rotating basis.
Personal Leave Days:
Chief Executive and Executive Employees receive eight (8) personal leave days per calendar year.
Holidays:
Fifteen (15) per fiscal year which include: Independence Day, Labor Day, Admissions Day, Veteran's Day, Thanksgiving Day, Thanksgiving Day (day following), Christmas Day, New Year's Day, Dr. Martin Luther King Jr.'s Birthday, Lincoln's Birthday, Washington's Birthday, Cinco de Mayo, Memorial Day, Employee's Birthday, Cesar Chavez Day
Sick:
Sick leave shall be earned and accumulated on an annual basis of twelve (12) days per year from January 1 through December 31.
Uniform Allowance:
Safety members covered by this agreement receive a uniform allowance of $800.00 per year paid quarterly.
Vacation:
(Chief Executives and Executive Classifications Only)
Employees shall accrue vacation as follows: *Less than 5 years of service – 7.334 per month; 5 to 10 years of service – 10.667 hours per month; 10 to 15 years of service -12.667 hours per month; 15 or more years of service – 15.334 hours per month
Bereavement:
Three working days (or five working days for out of State services); or two (2) shifts for 56 hour personnel per incident for the death of an immediate family member: spouse, father, current father-in-law, mother, current mother-in-law, grandfather, grandmother, son, daughter, brother, sister, step-mother, step-father, step-son and step-daughter).
Educational Reimbursement:
Employees receive up to $2,000 per fiscal year for job-related courses.
Salary : $800 - $2,000
