Administrative Analyst II

This recruitment is Promotional Only. Applicant must be currently employed by the City of Compton. DISTINGUISHING CHARACTERISTICS: This is the journey level in the Administrative Analyst job series. This class may be distinguished from the higher (Senior Administrative Analyst) level by the complexity and difficulty of work performed at the Senior level. This class may be distinguished from the entry (Administrative Analyst I) level by the more routine nature of work performed at the entry level. 

• Performs research and statistical analyses on administrative, fiscal, personnel and operational problems; recommends appropriate actions based on analysis of gathered data.
   
• Compiles materials and assists in the preparation of reports, manuals and publications.
   
• Participates in the design and implementation of new and revised programs, systems, procedures and methods of operation.
   
• Assists in departmental budget preparation and administration, purchasing activities and personnel-related operations; coordinates payroll activities including overtime reporting and paycheck troubleshooting; requisitions for budget authorization and availability of funds.
   
• Develops and monitors control and reporting procedures.
   
• Assists in the identification and recommendation of computer software and hardware needs, acquisition/installation, application design and implementation and computer operation and maintenance.
   
• Assists in preparation of grant proposals for various programs and projects of the department or division; interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; presents proposals as required.
   
• Reviews present and pending legislation to determine effect on organizational operations, and presents recommendations in verbal or written form.
   
• Prepares and processes personnel action forms; coordinates enrollment and changes for all employee benefit plans; manages the administration and effectiveness of current benefit programs.
   
• Provides direction, training, guidance, and assistance to assigned
   administrative support personnel; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work, and troubleshoots problem situations; assists assigned administrative support personnel with questions/problems.
   
• Assists in the coordination of departmental activities with other city departments and divisions, and with outside agencies.
   
• Represents the city in the community and at professional meetings as required.
   
• Responds to complaints and requests for information.
   
• Performs other duties as assigned or required.

Required Knowledge of:

• City organization, operations, departmental policies and procedures.
• City Code, City Ordinances, Standard Operating Manual and applicable Memoranda of Understanding.
• Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs.
• Principles and practices of organization, administration and personnel management.
• Principles, methods and practices of municipal finance, budgeting and accounting.
• Research techniques, methods and procedures and report presentation.
• Customer service protocol.

Required Skill in:

• Coordinating and performing a variety of professional administrative functions.
• Researching and preparing correspondence, agendas, reports and various types of documents.
• Interpreting specific rules, laws and policies and applying them in a variety of procedural situations.
• Supervising staff, and delegating tasks and authority.
• Assessing and prioritizing multiple tasks, projects and demands.
• Coordinating special projects in support of departmental operations.
• Operating a personal computer utilizing a variety of business software.
• Effective communication, both verbal and written.
• Establishing and maintaining cooperative working relationships with co-workers, the general public and others encountered in the course of work.

EXAMINATION 
  
The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled. 

This recruitment is Promotional Only. Applicant must be currently employed by the City of Compton.  
  
Only the most qualified candidates will be invited to participate in the examination and interview process. 
  
 Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills.  Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability.  A passing score for each phase is 70%. Each candidate will be notified via e-mail of their status at each step of the recruitment. 
  
 The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination. 
  
GENERAL INFORMATION TO EXAMINATION APPLICANTS 
  
 The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services. 
  
Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date. 
  
ELIGIBLE LISTS 
 Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s). 
  
PLEASE NOTE: 
 All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only. 
  
 Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval. 
  
EXAMINATION APPEAL PROCEDURE 
 A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8). 
  
EXAMINATION RECORDS 
 All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board. 
  
VETERAN’S PREFERENCE 
 In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination. 
  
FRINGE BENEFITS 
 The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.    

Salary : $5,501 - $6,450