What are the responsibilities and job description for the Account Clerk III position at City of Concord, CA?

Salary : $62,608.00 - $79,892.80 Annually

Location : City of Concord Civic Center, CA

Job Type : Full Time

Department : Finance

Opening Date : 11 / 20 / 2024

Closing Date : Continuous

Bargaining Unit : Teamsters, ATC

Job Characteristics

OPEN & PROMOTIONAL JOB OPPORTUNITY

Account Clerk III

Revenue & Treasury Division

The City of Concord's Finance Department is currently seeking a customer-service oriented individual who enjoys working in a highly productive and fast-paced environment to fill one position in the Revenue & Treasury Division. This position is open until filled and may close at any time.

The Finance Department :

The City of Concord's Finance Department is committed to maintaining high quality accounting standards, to safeguarding City's assets, to providing financial information in a timely manner, and to providing positive customer service to both external and internal customers.

The Department consists of several functional operational areas including Accounting, Budget, Purchasing & Accounts Payable, Payroll, and Revenue & Treasury. The Revenue & Treasury Division is responsible for :

Administering the business license tax program and monitoring and enforcing collections of other revenue sources

Managing the City's cash and investments to ensure cash requirements are met and return on invested funds is aligned with the City's investments policy

Managing the City's debt portfolio to ensure adequate funds are available to make principal, interest, and other debt-related payments in a timely manner, as well as ensuring all continuing disclosure requirements

What you will be doing :

The Account Clerk III is responsible for processing business license applications and renewals through various channels; provides intensive customer service; investigates compliance with business license code requirements; and handles code-related inquiries. This position also serves as the main back up for essential daily cashiering duties.

We are looking for someone who :

Is technologically savvy and possesses intermediate or better Excel skills

Is proactive, and is an intrinsically motivated self-starter with a strong desire to learn and grow

Possesses strong problem-solving skills and attention to detail

Has strong verbal and written communication skills

Enjoys working in a positive team environment and can show ownership and accountability

Has excellent customer service skills and follow through

Has the ability to maintain successful, collaborative and constructive working relationships with office staff and staff from other departments

Embraces and personifies the City's Mission , Vision and Values .

What we offer : The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees' professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following :

Participation in CalPERS pension, tiered based on date of hire

A variety of health care plans or a cash-in-lieu benefit of $200 monthly if waiving coverage

City-paid dental insurance; employee-paid vision insurance

Vacation accruals starting at 10 days per year, 12 days sick leave per year, and 11 paid holidays per year

Generous tuition reimbursement program

457 deferred compensation plan

Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs

Life and disability insurance

A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources

Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org.

SELECTION PROCESS

Submit a completed City of Concord application and the required supplemental question responses online at

Qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications will be invited to test. (If you have previously applied and tested within the past year, your previous scores will be transferred and you will not be invited to retest. In fairness to all candidates, there will be no exceptions.)

Candidates who successfully pass the exam will be placed on the eligible list and referred to the department for further consideration.

Credit and Conviction Histories

If you receive a conditional job offer, you will be subject to a credit check and fingerprint check. Your credit history will be used to further determine suitability in performing specific duties and responsibilities of the job for which you have received a conditional job offer. If a history of late payments, collections, or bankruptcy exists, you will be provided an opportunity to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a negative credit history does not automatically preclude you from a job with the City of Concord.

Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord.

Helpful Tips When Applying :

It is important to carefully read the complete job bulletin before submitting your application so you are aware of all requirements of both the position and the process.

When preparing your application, consider reviewing the job announcement and classification specification so that you may emphasize work experience relevant to the position for which you are applying.

Job duties should be an accurate reflection of the work you completed. Copying and pasting from your job description is not recommended as there may be duties listed that you did not perform.

Answer all required supplemental questions completely and honestly. The information you put in the supplemental questionnaire must also be verified in your work history so if you say you have certain experience in the questionnaire, make sure we can see it listed in your job history as well so we know where you performed those functions and for how long.

Examples of duties include, but are not limited to

Prepares justifications and makes recommendations for the adjustment of journals or transfer of entries to make revenue or expenditure corrections.

Searches records and provides factual data from information on file; assists in resolving discrepancies.

Researches and solves a variety of problems related to assigned activity. Provides information and assistance to other City personnel and the general public regarding applicable departmental policies, rules and procedures. Interprets financial policy, providing recommendations, and works with management level positions in solving financial problems of varied complexity. Interprets computer reports related to assigned activities.

Posts, computes, compare and file a variety of financial, accounting, payroll, and statistical information.

Provides external and internal customer service in accordance with City and departmental policies.

Compiles and prepares expenditure and revenue reports.

Provides relief and backup assistance as necessary within the department.

When assigned to the Revenue & Treasury section, duties will include : Obtains current interest rates from banks; compiles necessary information for determining funds available for investment purposes; records investment transactions; balances bank accounts and assessment books; prepares deposit slips and bank deposits. Receives, issues receipts, and verifies monies paid to the City including sewer fees, tax and interest revenues, permits, and Pavilion, golf course, swimming and recreation fees; records and balances receipts, computes balances, and delinquencies; coordinates with HR and payroll on retiree medical billings; updates medical invoices to reflect current premiums and co-payments; processes City claims for property damage, public nuisance citations, abatements, multi-family fees, and encroachment permits. Prepares supporting documentation and processes small claims actions; processes rent billings and maintain records for City owned properties; balances daily cash; maintains revolving fund and issues checks against it; prepares bank deposits. Backs-up the Treasury Technician position. May initiate outgoing wires, positive pay, payroll transfers and payroll auto-deposit. Develops and maintains an aged business licenses receivable listing including processing of business licenses and renewals, generation and mailing of monthly late notices and legal collection procedures.

For the full job description, please visit

Qualifications

Knowledge and Abilities :

Working knowledge of modern financial record-keeping, procedures, methods, and terminology pertinent to municipal accounting office functions; preferably including full-charge bookkeeping; general clerical filing, indexing, and cross-referencing methods and procedures.

Ability to interpret and explain policies and procedures pertaining to the work including computerized reports; to use expenditure and revenue code procedures; to understand and reconcile payroll records; to balance and reconcile accounts; to perform machine calculations with speed and accuracy; to do complex clerical work; to carry out oral and written instructions; and to establish and maintain cooperative relationships with those encountered in the course of work.

Account Clerk III

Education : Completion of the twelfth grade or the equivalent, preferably supplemented by accounting courses.

Experience : Three years of relevant general ledger and related payroll, accounts payable or accounts receivable experience. Experience in the assigned program area is preferred.

Other

A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.

EEO / ADA : The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or prior to the final filing date.

The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees.

For a complete overview, click

Below is a brief listing of what the City offers :

Dental & Vision Insurance

Employee Assistance Program

Health Insurance

Holidays

Life Insurance

Pre-tax Savings Benefits

Retiree Medical (3 levels based on date of hire)

Retirement Program

Short-term Disability

and Long-term Disability

Social Security / Medicare

Vacation & Sick Leave

Not available for sworn personnel.

COMPETITIVE EVALUATION : Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

POSITION : Which position are you interested in? We are currently hiring one Account Clerk III and one Accounting Technician I in the Treasury & Revenue section.

Account Clerk III

Accounting Technician I (this position has been filled and is no longer available)

EDUCATION : Which best describes your highest level of education?

Some high school

High school diploma or GED

Some college

Associate's Degree

Bachelor's Degree

Master's Degree or higher

EDUCATION : Have you completed any specialized or college level course work in accounting?

If you answered "yes" to the previous question, which accounting courses have you taken to supplement your education?

EXPERIENCE : How many years of relevant general ledger, payroll, accounts payable, or accounts receivable experience do you have?If you have experience, it must also be included in the "Work Experience" section of your application.

Less than 3 years

3 years to less than 4

4 years to less than 5

5 years or more

No experience

EXPERIENCE : Please indicate the programs / tasks in which you have experience. Check all that apply :

General ledger

Payroll

Accounts Payable

Accounts Receivable

Bookkeeping

Accounting

Purchasing

Financial support services

Business license applications

End-of-day registers closing

Cash and check deposits

Billing

Collections

Troubleshooting

Biweekly payroll and accounts payable checks

Wire payments

OTHER : Is there any other information you would like to provide to help us assess your qualifications for this position?

NOTIFICATION VIA EMAIL : All future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. We strongly encourage you to use an email address that is your own and that you check regularly. Adjust spam and / or other filters so that our emails are accepted. We are not responsible for the non-delivery of our emails or if you do not check your email and respond on a timely basis.

I acknowledge that I have read, understand, and agree to the above statement.

ATTENTION GMAIL USERS : We have become aware of an increase in Gmail's spam filter sensitivity, making it more likely that emails coming from the City of Concord Human Resources Department will be marked as spam and will not make it into your Gmail inbox. We highly recommend you adjust your filters and check your spam for email notifications. You can also check your www.governmentjobs.com account inbox for correspondence.

I acknowledge that I have read, understand, and agree to the above statement.

CREDIT HISTORY : If you receive a conditional job offer, you will be credit checked. The resulting report of your credit history will be used to further determine suitability in performing specific duties and responsibilities of the job for which you have received a conditional job offer. If a history of late payments, collections, or bankruptcy exists, you will be provided an opportunity to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances.

I acknowledge that I have read, understand, and agree to the above statement.

CRIMINAL HISTORY : If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord.

I acknowledge that I have read, understand, and agree to the above statement.

Required Question

Salary : $62,608 - $79,893

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